Registrarial & Program Assistant

2 months ago

Toronto, Canada University of Toronto Full time

**Date Posted**:10/03/2024
**Req ID**: 36342
**Faculty/Division**: Woodsworth College
**Department**: Woodsworth College
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00056077

**Description**:
**About us**:
The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Founded in 1974, Woodsworth College has become a thriving community of more than 5,500 students. We celebrate excellence in a collegial setting and commit to promoting accessibility and equity. Our mission is to provide the best educational experience for a diverse student body, which includes a large number of part-time and non-traditional students. In addition to being a locus of student life, we sponsor a varietyof academic programs.

**Your opportunity**:
Under the general direction of the Director, Access Programs and Registrarial Services, the Registrarial & Program Assistant acts as the first point of contact for general enquiries, schedules appointments for prospective students, applicants, and current students to address individual needs. The incumbent is respnsible for reviewing requests for completeness, tracking the submission of documents, booking advisingappointments, and coordinating room booking requests. They also coordinate the triaging and processing of petition and appeal requests.

The incumbent assists in the administration of Woodsworth College academic programs. They are responsible for coordinating the the recruitment of TAs and course instructors, and supports the drafting of employment letters by using templates. They maintain and update online booking systems and websites and receives and passes on evaluation materials for review.

The incumbent is responsible for undertaking a broad range of administrative activities in support of the Office of the Registrar including contributing to the creating and updating student records, preparing and disseminating course timetables, coordinating academic orientation sessions for newly admitted students, helping to plan and administer recruitment events including Fall Campus Day and welcome events.

**Your responsibilities will include**:

- Acting as the first point of contact for general enquiriesResponding to enquiries within the defined scope of the role and redirecting as appropriate
- Scheduling appointments for prospective students, applicants, and current students toaddress individual needs
- Tracking and monitoring petitions and/or appeals requests
- Verifying the accuracy and completeness of documentsMaintaining course information on student information systems
- Collecting and organizing course and/or room requirements for scheduling
- Determining logístical details and activities for events and/or programmingEditing content for brochures, newsletters, websites and/or handbooks
- Maintaining information on digital platformsLiaising with others to coordinate the preparation and distribution of promotional/outreach materials.
- Coordinating the recruitment of teaching assistants, course instructors, sessional lecturers and/or stipend instructorsPreparing draft employment letters using templates

**Essential Qualifications**:

- Bachelor's Degree or acceptable combination of equivalent experience.
- Minimum two years of recent and related experience providing administrative support to academic programs in a post-secondary environment, including experience processing of employment letters, coordinating the processing of petition and appeal requests, booking advising appointments for students, maintaining and tracking student records and coordinating program events,
- Experience answering student petition and appeals enquiries, reviewing requests for completeness, and tracking submissions of petitions/ appeals
- Experience planning and coordinating the logistics of program events, including managing event registration and calendar
- Experience managing student records on ROSI, including creating student records, admitting students to programs, processing repeated course requests, processing re-registrations and manual registrations
- Experience in course scheduling, including booking classrooms and managing course timetables
- Experience with registration process including course and program registration, enrolment process and policies.
- E

  • Manager, Academic Programs

    1 month ago

    Toronto, Canada York University Full time

    **Purpose**: Osgoode Hall Law School is a professional Faculty and prides itself on the high calibre of our student body, and the high quality of our graduates. This highly specialized Faculty has more than 900 full-time Juris Doctor (JD) students and provides its students with the highest quality of student services. Osgoode maintains its own registrarial,...

  • Manager, Academic Programs and Records

    5 months ago

    Toronto, Canada York University Full time

    **Purpose**: Osgoode Hall Law School is a professional Faculty and prides itself on the high calibre of our student body, and the high quality of our graduates. This highly specialized Faculty has more than 900 full-time Juris Doctor (JD) students and provides its students with the highest quality of student services. Osgoode maintains its own registrarial,...

  • Assistant Registrar, Research-based Programs

    3 months ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:09/26/2024 **Req ID**: 39866 **Faculty/Division**: Faculty of Architecture,Landscape&Design **Department**: Daniels Faculty of Arch., Land & Design **Campus**: St. George (Downtown Toronto) **Position Number**: 00051100 **Description**: **About us**: The Daniels Faculty of Architecture, Landscape, and Design at the University of Toronto...

  • Registration & Financial Aid Assistant

    2 months ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:10/02/2024 **Req ID**: 39927 **Faculty/Division**: University of Toronto Scarborough **Department**: UTSC:Ofc of the Registrar **Campus**: University of Toronto Scarborough (UTSC) **Position Number**: 00026080 **Description**: **About us**: The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to...

  • University Registrar/assistant Vice Provost

    3 months ago

    Toronto, Canada York University Full time

    **Purpose**: The Division of Students works with partners across the University and community to promote student success and is a proud York University learning community member. The Division’s goal is to support and increase access to the postsecondary experience, see students thrive and succeed academically, socially, and personally, encourage students...

  • Recruitment and Admissions Officer

    2 months ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:10/03/2024 **Req ID**: 39952 **Faculty/Division**: Faculty of Kinesiology & Physical Education **Department**: Faculty of Kinesiology & Physical Education **Campus**: St. George (Downtown Toronto) **Position Number**: 00038697 **Description**: **About us**: **Your opportunity**: The Registrar's Office staff are committed to strong service...

  • Programs Assistant

    6 months ago

    Toronto, Canada Hellenic Home Scarborough Full time

    Responsibilities: - Assist in the planning and implementation of educational programs and events - Coordinate and schedule program activities, including workshops, seminars, and conferences - Provide administrative support to program managers, including managing calendars, scheduling meetings, and preparing materials - Assist with recruiting and onboarding...

  • Records Analyst

    5 months ago

    Toronto, Canada OCAD University Full time

    **_Please note that internal job postings are open only to current permanent OPSEU Local 576 Unit 1 employees and temporary OPSEU Local 576 Unit 1 employees with one year of continuous service._** **_ - ** Reporting to the Associate Registrar, Curriculum, Scheduling & Registration, t he Records Analyst is responsible for assessing, processing, recording...

  • Transfer Credit Assistant

    2 weeks ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:11/29/2024 **Req ID**: 40901 **Faculty/Division**: Faculty of Arts & Science **Department**: Faculty Registrar **Campus**: St. George (Downtown Toronto) **Position Number**: 00048015 **Description**: **About us**: The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse...

  • Program Assistant

    5 months ago

    Toronto, Canada York University Full time

    **Purpose**: The Program Assistant provides support with administrative matters, coordinating academic resources, providing information to prospective and current students, and updating and disseminating program information. The Program Assistant acts as a liaison with other areas within the Faculty and the University, as well as with external contacts, and...

  • Undergraduate & Admissions Assistant (Term)

    3 months ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:08/30/2024 **Req ID**: 39528 **Faculty/Division**: Faculty of Arts & Science **Department**: Faculty Registrar **Campus**: St. George (Downtown Toronto) **Position Number**: 00051852 **Description**: **About us**: The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse...

  • Program Coordinator

    3 months ago

    Toronto, Canada The Salvation Army: Toronto Harbour Light Ministries Men's Concurrent Disorder Treatment Program Full time

    **Position Purpose summary**:Toronto Harbour Light Treatment Program provides live-in treatment support for men with substance use/concurrent disorders, working from a trauma informed perspective. Manager leads the day to day operations of onsite team. Position requires budgeting, planning and administration, along with clinical supervision of multiple teams...

  • Manager, Specialty Programs

    6 months ago

    Toronto, Canada Manulife Full time

    We are a leading financial services provider committed to making decisions easier and lives better for our customers and colleagues around the world. From our environmental initiatives to our community investments, we lead with values throughout our business. To help us stand out, we help you step up, because when colleagues are healthy, respected and...

  • Scheduling Officer

    4 months ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:08/21/2024 **Req ID**: 39398 **Faculty/Division**: VP & Provost **Department**: Learning Space Management **Campus**: St. George (Downtown Toronto) **Position Number**: 00039725 **Description**: **About us**: The University Registrar’s Office (URO) is a central support team that provides institutional leadership on student financial aid &...

  • Program Assistant

    6 months ago

    Toronto, Canada Family Service Toronto Full time

    **Grow with us!** Family Service Toronto (FST) helps people face a wide variety of life challenges. For over 100 years, we have worked with individuals and families destabilized by precarious mental health and/or socioeconomic circumstances, to achieve greater resilience and stability in more just and supportive communities. We achieve this through our...

  • Graduation and Curriculum Specialist

    4 weeks ago

    Toronto, Ontario, Canada Douglas College Full time

    Job SummaryDouglas College is seeking a highly skilled Graduation and Curriculum Specialist to join our team. In this role, you will play a crucial part in ensuring the integrity of our college credentials while providing exceptional support to students and faculty.About the RoleThis position involves encoding College credential requirements, analyzing...

  • Program Assistant

    6 months ago

    Toronto, Canada Baycrest Full time

    Responsibilities include but are not limited to:Responsibilities include but are not limited to: Providing safe and effective direct care and support during programs in order to meet the needs of program members as identified in the interdisciplinary care plan Supporting the independence, dignity, social, emotional and cultural well-being of Program...

  • Program Assistant

    6 months ago

    Toronto, Canada York University Full time

    **Purpose**: The Faculty of Liberal Arts and Professional Studies (LA&PS) is the largest Faculty at York University with over 24,000 undergraduate and graduate students, and almost 100 programs delivered through 25 Departments, Schools and Colleges, plus the IBM Markham Learning Site. York University is known for championing new ways of thinking that drive...

  • Children's Program Assistant

    6 months ago

    Toronto, Canada Cecil Community Centre Full time

    Job Summary: We are seeking a highly organized and detail-oriented Children’s Program Assistant to join our team. Children’s Program Assistant will report to the Children and Youth Program Manager. The Children's Program Assistant will be responsible for ensuring safety and wellbeing of participants in the After School Program and other CecilKids...

  • Program Assistant

    3 months ago

    Toronto, Canada March of Dimes Canada Full time

    **You’ll feel great about a career with March of Dimes Canada** At March of Dimes Canada, **our collective work matters**. As a leading national charity backed by a history of more than 70 years of impact, we’re dedicated to being Canada’s leading service provider, resource, and advocate, empowering people with disabilities to live and thrive in...