Undergraduate & Admissions Assistant (Term)

4 months ago

Toronto, Canada University of Toronto Full time

**Date Posted**:08/30/2024
**Req ID**: 39528
**Faculty/Division**: Faculty of Arts & Science
**Department**: Faculty Registrar
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00051852

**Description**:
**About us**:
The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

**Your opportunity**:
This position will report into the Associate Director, Welcome Services.

**Your responsibilities will include**:

- Acting as the first point of contact for general enquiries
- Responding to enquiries within the defined scope of the role and redirecting as appropriate
- Coordinating appointments for prospective students, applicants, and current students to address individual needs
- Providing detailed information regarding admission requirements to prospective students and applicants
- Updating and maintaining database records
- Providing basic support and general referrals to individuals in distress

**Essential Qualifications**:

- Bachelor's Degree or acceptable combination of equivalent experience.
- Minimum two years of recent and related experience with student front line service and administrative experience working with students, preferably within the University of Toronto or another post-secondary institution.
- Experience providing front line student support and providing information regarding admissions, fees, enrolment and other student related issues.
- Experience preparing routine correspondence.
- Experience working with databases, researching and interpreting data and preparing reports. Experience maintaining student records and files.
- Experience with the University's undergraduate programs, procedures, guidelines and program offerings, or other related post-secondary student program.
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills. Must be welcoming and professional, able to deal with sometimes difficult and/or demanding individuals.
- Strong organizational skills. Ability to handle multiple inquiries simultaneously, prioritize work,and work under pressure.
- Ability to exercise tact, judgment and diplomacy especially when dealing with confidential information or complaints.

**To be successful in this role you will be**:

- Approachable
- Communicator
- Diplomatic
- Multi-tasker
- Organized
- Team player

**Please note**:

- This is a term position until May 31, 2026.
- This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.

**Closing Date**: 09/09/2024, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Term
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Registrarial Services

**Lived Experience Statement

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