Scheduling Officer
5 months ago
**Date Posted**:08/21/2024
**Req ID**: 39398
**Faculty/Division**: VP & Provost
**Department**: Learning Space Management
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00039725
**Description**:
**About us**:
The University Registrar’s Office (URO) is a central support team that provides institutional leadership on student financial aid & awards, student accounts, client services & records, student systems and learning space management (LSM) and convocation. The URO works with faculty and divisional registrars to support undergraduate and graduate students throughout the student life cycle and is an advocate and service provider for University of Toronto students and tri-campus registrarial services.
The Learning Space Management (LSM) team has a focus on learning space excellence with stewardship of the University’s central classrooms and testing space. The team provides leadership on academicscheduling, classroom design, instructional technology and accommodated testing.
**Your opportunity**:
The Academic Scheduling Team at LSM is a collaborative group that works together to support the academic mission of the University, throughout the year in a diverse series of processes. Reporting to the Assistant Registrar, Academic Scheduling & Testing Services, the team works with divisional contacts, registrarial staff and professors to schedule classrooms and exams, understanding the specific pedagogical needs through different divisions, departments, and professors and uses that knowledge to appropriately manage classroom selection and schedule exams and midterms. The team also collects information from their contacts regarding classroom maintenance and accommodations to ensure that classrooms are functioning well and accommodations are supported.
**Your responsibilities will include**:
- Probing for information to ensure that scheduling constraints are known
- Analyzing and documenting room requirements for course delivery; Analyzing and recommending changes to room booking procedures
- Troubleshooting timetabling and/or room booking conflicts
- Analyzing departmental room submissions to find efficiencies in space utilization
- Determining priority of booking requests for various spaces on campus
- Preparing complex data modelling scenarios to support course and/or exam timetables decisions
- Coordinating examination timetables
- Serving as a resource on specific issues to a group of specialists
**Essential Qualifications**:
- Bachelor's Degree or acceptable combination of equivalent experience
- Minimum four (4) years of recent and related experience with scheduling operations in a post-secondary setting
- Minimum two (2) years of demonstrated and recent experience as a user of InfoSilem or another course/exam scheduling software
- Experience in the development and/or scheduling of courses in an academic division or registrar's office
- Experience analyzing data and producing reports
- Experience writing queries to extract data from a database
- Experience with ROSI or a similar student information system
- Accurate data entry and keyboarding skills
- Writing SQL Queries, data analysis, and report preparation skills
- Excellent oral, written communication, and interpersonal skills
- Superior planning and organizational skills with the ability to manage strict deadlines
- Advanced skills with Microsoft Office Suite, especially Access and/or Excel
**Assets (Nonessential)**:
- Understanding of the University’s facilities, service agencies and procedures and divisional structures
**To be successful in this role you will be**:
- Communicator
- Cooperative
- Meticulous
- Organized
- Problem solver
- Team player
**Closing Date**: 08/30/2024, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Term; **This is an approximately 12-month term position.**
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Administrative / Managerial
**Recruiter**: Fiona Chan
**Lived Experience Statement
-
Scheduler - Central Scheduling Office - Regular
7 months ago
Toronto, Canada Sunnybrook Health Sciences Centre Full time**Summary of Duties** The Scheduler is responsible for executing a variety of administrative scheduling duties in support to the Resource Teams and Scheduling Office. **Qualifications/Skills** - Successful completion of one (1) year of a Community College program, preferably in office administration, human resources or related business discipline - A...
-
Toronto, Canada Sunnybrook Health Sciences Centre Full timeWe currently have a** Regular Full-time **opportunity for a **Scheduler **on the **Central Scheduling Office **at our **Bayview** campus. **Hours of Work**: **Weekdays**:Days; 8 hrs; As per schedule Statutory Holidays required **Summary of Duties**: The Scheduler is responsible for executing a variety of administrative scheduling duties in support to the...
-
Toronto, Canada Sunnybrook Health Sciences Centre Full timeWe currently have a **Regular Full-Time** opportunity for a** scheduler **in the **Central Care Central Scheduling Office **department at our **Bayview **campus. **Salary: $25.678 - $28.697 **Union: SEIU Clerical **Hours of Work: Weekdays**:Evenings; 8 hrs; As per schedule **Summary of Duties** The Scheduler is responsible for executing various...
-
Toronto, Canada Sunnybrook Health Sciences Centre Full timeWe currently have a** Regular Full-Time **opportunity for a **Scheduler **in **Critical Care Central Scheduling Office** at our **Bayview** campus. **Hours of Work**: **Weekdays& Alternating Weekends**:Day, Evenings. Nights; 8 hrs; As per schedule **Statutory Holidays required** **Summary of Duties**: The Scheduler is responsible for executing a variety...
-
Toronto, Canada Sunnybrook Health Sciences Centre Full timeWe currently have a **Regular Full-Time **opportunity for a **Scheduler **in the** Critical Care Central Scheduling Office **department at our **Bayview **campus. **Hours of Work: Weekdays& Alternating Weekends**:Day, Evenings. Nights; 8 hrs; As per schedule **Statutory Holidays required **Summary of Duties** The Scheduler is responsible for executing a...
-
Scheduling Officer
9 months ago
Toronto, Canada WEETAZ Full time**Job Information** **Responsibilities**: Adjust schedules in response to special or changing circumstances after consulting with relevant parties. Manage daily changes to schedules effectively. Develop various schedules, including test work schedules, report meeting schedules, class schedules during report meetings, replacement staff schedules, and...
-
Scheduler
7 months ago
Toronto, Canada Sunnybrook Health Sciences Centre Full time**Summary of Duties**: The Scheduler is responsible for executing a variety of administrative scheduling duties in support to the 7 Sunnybrook ICUs and the Critical Care Centralized Scheduling Office. **Qualifications/Skills** - Successful completion of one (1) year of a Community College program, preferably in office administration, human resources or...
-
Scheduler
2 months ago
Toronto, Canada Dragados Canada Inc. Full timeDragados Canada, Inc., the Canadian construction arm of the ACS Group (one of the world’s largest international construction and engineering companies), is seeking a talented and eager **Scheduler** to join its dynamic and energetic team. - Dragados Canada was established in 2008 and has grown steadily into an industry leader in Canada, with offices in...
-
Scheduler
7 months ago
Toronto, Canada Dragados Canada Inc. Full timeDragados Canada, Inc., the Canadian construction arm of the ACS Group (one of the world’s largest international construction and engineering companies), is seeking a talented and eager Scheduler to join its dynamic and energetic team. Dragados Canada was established in 2008 and has grown steadily into an industry leader in Canada, with offices in Toronto,...
-
Scheduler
7 months ago
Toronto, Canada PCL Construction Full time**The future you want is within reach.** At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry. We're also looking at what's next for you and how we can...
-
Scheduling Coordinator
3 weeks ago
Toronto, Canada Carecor Full timeCarecor Health Services is looking for dedicated and compassionate Scheduling Coordinators to join our amazing team. **Why Choose Us** Our reputation of quality is enhanced by the dedication of our people and the relationships we build. We are committed to connecting employees with flexible and rewarding work. Our “exemplary standing” with Accreditation...
-
Dental Scheduler
1 month ago
Toronto, Canada Dental Office near Jane and Bloor Full timeOur dental office located in the Bloor West Village Community is looking for a dental treatment coordinator to join our dental team. We love what we do and love our patients and are looking for our next superstar who brings their smile and joy to our practice. **Responsibilities** - Coordinate patient treatment plans by collaborating with healthcare...
-
Scheduler
4 months ago
Toronto, Canada Integrity Express Logistics Full timeAt Integrity Express Logistics it is our overall mission to live up to our company name. We are a family-owned business with over 30 years of logistics experience. We earn our customer’s trust through innovative technology and operational efficiency to customize logistics solutions. We focus on customer relations and hiring the most reliable and driven...
-
Scheduler
6 months ago
Toronto, Canada March of Dimes Canada Full time**Scheduler/Admin Central Toronto (Downtown)** **You’ll feel great about a career with March of Dimes Canada** At March of Dimes Canada, **our collective work matters**. As a leading national charity backed by a history of more than 70 years of impact, we’re dedicated to being Canada’s leading service provider, resource, and advocate, empowering...
-
Scheduler - Water
7 days ago
Toronto, Canada Graham Full timeGraham is an employee-owned construction solutions partner that services the buildings, industrial, infrastructure, water and project finance sectors. We deliver lasting value for our clients through meticulous planning and scheduling, while upholding rigorous safety and quality standards. With offices throughout North America, our passionate and...
-
Toronto, Canada Sunnybrook Health Sciences Centre Full timeWe currently have a **Regular Part-Time (0.4 FTE)** opportunity for a **Scheduler **in the **Central Scheduling Office** department at our **Bayview **campus. **Hours of Work**: - **Weekdays**:Evenings; 8 hrs; As per schedule **Alternating Weekends**: Evenings; 8 hrs: as per schedule **Statutory Holidays required** **Summary of Duties** The Scheduler...
-
Scheduler
7 months ago
Greater Toronto Area, Canada Bluelime Technical Services Full time**Description**: The Scheduler is responsible for project scheduling and consults with the project management team to ensure client satisfaction. Presents schedule status reports to project management team and client. - Responsible for the development of effective scheduling reports, cost reports, cash flow reports and forecasts for multiple projects. -...
-
Scheduling Coordinator
7 months ago
Toronto, Canada Fleming College Toronto Full time**Job Summary** Fleming College, Toronto Programs is a public college-private partnership between Fleming College and Trebas Institute, with academic delivery and student support services managed by Trebas Institute. The Academic Assistant plays an essential role as the first point of contact in the front desk for the Academic Department. The Academic...
-
Planner/scheduler
7 months ago
Toronto, Canada WestCorp Solutions Full timeWestCorp Solutions is searching for a Planner/Scheduler to support our client in the Greater Toronto Area. Reporting to the Maintenance Coordinator at the terminal day-day, the planner/scheduler will plan, and schedule multi-disciplinary field execution of contract trades employed in the repair, adjustment, modification, removal and/or installation of plant...
-
Scheduling Supervisor
1 week ago
Toronto, Canada ParaMed Home Health Care Full timeReporting to the Operations Manager and District Director, the Supervisor of Coordination will be responsible for the supervision of the Coordination team in addition to other administrative functions supporting operational excellence within an assigned branch. **Qualifications** - Minimum qualifications for this position are one to two years of...