Administrative Coordinator

4 weeks ago


Etobicoke, Canada CNC Cutting Inc. Full time

We’re on the hunt for someone to join our team in Etobicoke as an Administrative Coordinator. This person will provide administrative support to the team and help keep the office running smoothly. Currently, this position is 35 hours per week and we can be flexible on what the schedule and hours look like, so just let us know what kind of hours/weekly schedule you're looking for. This role has the possibility to grow and evolve, so if you're a future bookkeeper/office manager or something similar who's looking for somewhere to grow your career, give us a shout

**What you’ll do**
- Support new hires with onboarding paperwork
- Keep track of HR documents and employee personal day allocation and usage tracking
- Make sure timesheets are complete and submitted to bookkeeper weekly for payroll purposes
- Help with the creation of invoices for millwork projects
- Support Accounts Receivable by chasing down payments from customers and support Accounts Payable by paying out invoices/bills
- Manage reports such as weekly forecast reports, and expense lists for each project
- Basic office tasks including ordering, team event planning, purchasing, freight/courier arrangement etc.

**What you need**
- Punctuality and positivity
- Organizational skills
- Be legally able to work in Canada without sponsorship
- Comfortable with Google Suite (Gmail, Google Sheets, Google Drive, Google Documents)
- Familiar with Dropbox and Quickbooks Online
- Comfortable with Excel/Google Spreadsheet basic tasks

**Bonus points for**
- Experience with QuickBooks Online
- Experience with a CRM (we use Hubspot)
- Administrative: 1 year (preferred)

**Why work with us?**

We’re a small team of enthusiastic, creative people who like to make cool things. You’ll like working with us if you like:

- Puns
- Opportunities to try different things in the making space. (Lots of our employees made their own Christmas gifts at the shop last year)
- Weekly pay with vacation paid out on every paycheque
- If you're working the equivalent of 2+ days per week, eligibility for Paid Time Off and Health Spending Account

Pay rate: $20-$21/hour depending on experience. If you're an absolute rock star with tons of experience, we can can discuss this rate.

Working hours: Monday to Friday, from 9am to 4pm (35 hours per week)

**Job Types**: Full-time, Part-time, Permanent

**Salary**: $20.00-$21.00 per hour

Expected hours: 35 per week

**Benefits**:

- Casual dress
- Flexible schedule
- On-site parking
- Paid time off

Ability to commute/relocate:

- Etobicoke, ON: reliably commute or plan to relocate before starting work (required)

Application question(s):

- How many hours/what kind of weekly schedule would you be hoping for?

**Experience**:

- Administrative: 1 year (preferred)

Work Location: In person

Application deadline: 2024-03-31
Expected start date: 2024-04-08



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