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Office Administrator

3 months ago

Toronto, Canada University of Toronto Full time

**Date Posted**:04/25/2024
**Req ID**: 37115
**Faculty/Division**: Faculty of Applied Science & Engineering
**Department**: Department of Materials Science & Engineering
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00048351

**About us**:
The Faculty of Applied Science & Engineering is a world-renowned community of researchers and students dedicated to solving some of the world's most pressing challenges through collaborative and multidisciplinary research and experiential education. Through rigorous technical training, and unparalleled extracurricular and professional experience opportunities, we prepare the next generation of engineering leaders and change makers to unlock the future's boundless potential.

**Your opportunity**:
**Your responsibilities will include**:

- Responding to enquiries within the defined scope of the role and redirecting as appropriate
- Coordinating meeting schedules, agendas, materials, action and follow-up items
- Taking and distributing meeting minutes
- Booking rooms and arranging appropriate accommodations
- Scanning, filing and copying documents
- Updating and maintaining database records
- Maintaining information on digital platforms
- Collating and organizing data for various reports

**Essential Qualifications**:

- College Diploma (2 years) or acceptable combination of equivalent experience.
- Excellent MS Word, Powerpoint, Excel skills and SharePoint skills, including mail merge functions for large mailings
- Experience with maintaining and updating large filing systems
- Experience handling confidential information
- Demonstrated experience maintaining sizeable databases with a high need for accuracy and attention to detail
- Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment
- Demonstrated ability to work independently and as part of a team
- Exceptional communication and customer service skills
- Ability to interact with multi-cultural, international and diverse pool of students, parents, applicants, staff and faculty in a tactful professional manner
- Exceptional attention to detail and database management skills
- High degree initiative skills and demonstrated ability to coordinate efficient administrative processes
- Ability to multitask with outstanding organizational and time management skills that address a variety of tasks and meet deadlines

**To be successful in this role you will be**:

- Approachable
- Communicator
- Courteous
- Efficient
- Organized
- Proactive

**Notes**:

- This is a six (6) months term opportunity
- This role is not currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline

**Closing Date**: 05/03/2024, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Term
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Administrative / Managerial

**Lived Experience Statement