Administrative Assistant

2 months ago

Winnipeg, Canada Lafarge Canada Full time

Whatever you do, you'll make a difference at Lafarge Canada. Because we know that your passion and curiosity are the natural resources the world needs. Thanks to our teams' energy, commitment and ideas, we are reinventing how the world builds to make Canada greener and smarter for all.

Administrative Assistant

**Requisition ID**:9489**Location**:Winnipeg, MB, CA, R2J 0S6**Pay Type**:Hourly**WHO IS LAFARGE?**
As a global leader in innovative and sustainable building solutions, Lafarge is enabling greener cities, smarter infrastructure and improving living standards around the world. With sustainability at the core of our strategy, we are becoming a net-zero company, with our people and communities at the heart of our success. We are driving circular construction as a world leader in recycling to build more with less. It’s all thanks to our 70,000 talented people around the world who are passionate about building progress for people and the planet through four business segments: Cement, Ready-Mix Concrete, Aggregates and Solutions & Products.

**WHO ARE LAFARGE PEOPLE?**
Lafarge people are passionate about finding better ways to build. They embrace innovation and improvement with a pioneering spirit. They work as trusted partners, creating better solutions and experiences for their customers, communities, and colleagues.

**Overviews**:

- The position of **Administrative Assistant** provides professional administrative office support for internal and external customers, vendors and staff of the Winnipeg Precast division.**Responsibilities**:

- Operations Administration-
- General Administrative duties as assigned.
Ensure internal workflows are up to date and assist as needed
Keep records of all supplier contracts & performance records (safety, quality, etc.).
Work with purchasing group, operational specifiers, and vendors to obtain required information and prepare clear, concise and accurate product and service description for inclusion in specifications, scope of work statements, purchase order and RFP (requests for proposals), and simple service agreements
Prepare requisitions in SAP to obtain purchase orders
Collect bill of lading and other information to receive on purchase orders
Receive on purchase orders once work has been completed and confirmed
Ensure all purchase orders prior to release are compliant with Health and Safety policies and initiatives
Co-ordinate with corporate services on:

-Vendor creations, modifications, deletions
-Modifications
Co-ordinate with the business regarding resolution on P2P issues as they occur and perform root cause analysis to ensure that best practices are captured and shared amongst team
Process sales orders and manage project shipments
Focus on supporting departments to maximize the effectiveness and efficiency of interdepartmental operations
Support Aggregate division with annual PO generation and receiving.

**Education**:
- College education in Business Administration an asset

**Experience and Skill Set**:
- 5+ years of administrative experience
Excellent customer service skills
Experience managing business expenses through an ERP system, SAP preferred
Strong organizational and interpersonal skills
Experience in MS Office - Word, Excel and PowerPoint
Ability to work independently and effectively in a face paced environment
Detail oriented
Strong computer knowledge
Ability to get along and work well in a team centered environment
Time management
Interpersonal Savvy
Priority Setting

**_As part of our dedicated focus on the health and safety of all employees, a pre-employment medical, including drug and alcohol testing and a criminal record check, may be required._**

**YOUR LAFARGE EXPERIENCE**
At Lafarge, there is endless opportunity for you to play your part. Whether you’re in a technical, managerial, or frontline role, you can shape a career that works for you. With us you’ll have the chance to embrace the passion we share for our planet. You’ll be encouraged to seek out diverse perspectives, share your ideas and build the skills and connections you need to perform at your best. Because it’s only when we work together in a culture where everyone thrives, that we can build the world we all want to live in.

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