Graduate Secretary

4 weeks ago

Victoria, Canada University of Victoria Full time

Organizational Unit- University of Victoria -> Faculty of Science -> Mathematics & Statistics- Posting Close Date- 30 April 2023- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $4,236.00 - $4,362.00- Additional Posting Information:
- N/A- Salary posted will be pro-rated based on FTE- Classification- PB7- Hours of Work- 8:30 am - 4:30 pm; Monday - Friday- Employee Group:
- CUPE 951 - Regular- # of Hires Needed- 1- Category- Administrative and Support Services- About this OpportunityThe Mathematics and Statistics Department is within the Faculty of Science and is comprised of approximately 35 faculty and staff. The Department provides instruction to approximately 12,000 students annually at the undergraduate and graduate level. The department has a strong research program in the areas of Applied Mathematics, Discrete Mathematics, Pure Mathematics and Statistics.
- Job SummaryUnder the supervision of the Assistant to the Chair, the Graduate Secretary for the Department of Mathematics and Statistics provides graduate program administrative assistance to prospective and current graduate students.
- Job Requirements**Experience**:
Must have a minimum of two (2) years of recent experience in a similar position, preferably in a post-secondary or institutional environment or an equivalent combination of education, training and experience.

Related work experience should include:

- Using databases and spreadsheets
- Experience with planning and communications

Preference will be given to applicants with:

- Experience with UVic information systems
- Experience with computerized student record information systems such as AIRS, BANNER and FAST;
- Familiarity with Undergraduate and Graduate University procedures;

Knowledge/Skills/Abilities:

- Strong communication and interpersonal skills with demonstrated ability to relate well and work effectively within a team environment, as well as the larger UVic community and external agencies
- Strong writing and editing skills
- Experience in effectively maintaining the confidentiality of highly personal and sensitive information
- Ability to work quickly and accurately with frequent interruptions;
- Ability to prepare reports and manage databases;
- Ability to manage multiple tasks simultaneously;
- Ability to maintain confidentiality

Specialized Knowledge/Education:

- Secondary school graduation or equivalent.

**Territory acknowledgement**

We acknowledge and respect the lək̓ʷəŋən peoples on whose traditional territory the university stands and the Songhees, Esquimalt and W̱SÁNEĆ peoples whose historical relationships with the land continue to this day.

**Equity and Diversity Statement**

**Accessibility Statement

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