Distance Education Secretary

3 weeks ago

Victoria, Canada School District #63 (Saanich) Full time

District Overview

Driven by our goal of having students thrive in their personal achievements, Saanich Schools provides challenging and engaging educational programs within a safe and nurturing learning environment for the 8,000 students who live and learn here.

Our school district is comprised of 18 schools with the singular focus of delivering high quality education so our students can realize their personal goals which include post-secondary and employment opportunities around Canada and the world.

Our staff of over 1,300 caring professionals are here to make dreams turn into reality.

Current Shift: 8:00am
- 3:30pm Monday to Friday (includes1/2 hour unpaid lunch).

Schedule may be flexible based on the needs of the school.

Pay Rate: $23.86

End Date: August 31, 2023

POSITION

Distance Education Secretary

SUMMARY

Under limited direction of the School Administrator or Administrative Assistant, provides office administrative support for one or more school departments.

DUTIES

Completes registration processes, records requests, confirms information and creates files using the Student Information Systems and Learning Management Systems

Generates reports, assists with data collection and completes letters

Manages student information and course resources, maintains electronic and physical files, scans and copies materials and documents, and processes student resource requests

Submits reports to institutions and students on withdrawal processes using the School and Ministry databases

Coordinates tests, both in-house and for other institutions and provides support for provincial exams

Coordinates school billing (tuition for courses, etc.)

Coordinates payment processes (e.g. student deposits/tuition, banking reports, petty cash requests, etc.)

Provides administrative support:
?Assists administrators, counsellors and teachers with clerical support as required, including letters, filing, course development support, etc.

?Maintains handbooks

?Creates contact lists

?Creates master forms

?Maintains the events calendars

?Assists in production of course development resources

?Assists counsellors with grad checks and student learning plans

?Assists with photocopier maintenance, including contacting the supplier

Attends on-site clerical and other staff meetings as required and records minutes
- Performs other assigned duties that are within the area of knowledge and skills required by

the job description.

QUALIFICATIONS

Grade 12 education

One year related experience

Minimum word processing speed 50 W.P.M.

Working knowledge of general office procedures

Working knowledge of the BC Graduation Requirements

Working knowledge of Ministry requirements for 1701 and SADE data collection and school/district/ministry reporting procedures

Working knowledge of electronic information systems (Student Information Systems and DL Learning Management Systems)

Working knowledge of hardware/software required for school information and reporting processes
- Or equivalent combination of training and experience.

DESIRABLE SKILLS

Knowledge of Distance Education procedures

Demonstrated effective communication skills

To Apply

for contact details.

We

thank all applicants for their interest, however, only shortlisted applicants will be contacted.

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