Assistant to The Chair/department Secretary

2 weeks ago

Victoria, Canada University of Victoria Full time

Organizational Unit- University of Victoria -> Faculty of Engineering -> Computer Science- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)- Posting Close Date- 22 August 2023- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $4,799.00 - $4,947.00- Additional Posting Information:
- N/A- Salary posted will be pro-rated based on FTE- Classification- PB10- Hours of Work- 8:30 am to 4:30 pm (Monday-Friday)- Employee Group:
- CUPE 951 - Regular- # of Hires Needed- 1- Category- Administrative and Support Services- About this OpportunityThe University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.
- Job SummaryThe Department of Computer Science, founded in the Faculty of Arts and Science in 1980, is one of four departments in the Faculty of Engineering and Computer Science and offers a variety of undergraduate and graduate degree programs.

In addition to requiring comprehensive knowledge of departmental and university guidelines, policies and procedures, the department expects the incumbent to problem solve and to make decisions within their area of responsibility before taking it to the next level as well as providing a high-level of client service in a fast paced environment with many interruptions. This position provides back-up coverage for the Administrative Officer’s account checking duties in their absence and also provides coverage for main office positions (Reception/Program Assistant, Financial Secretary and Graduate Program Assistant) in their absence or during peak periods.
- Job Requirements**Experience**:
A minimum of three (3) years of experience working in an administrative or similar role supporting a large complex office, preferably in a post-secondary or institutional environment. An equivalent combination of education, training and experience may be considered.

**Knowledge/Skills/Abilities**:

- Excellent organizational skills including attention to detail, time management, and ability to multi-task in a fast-paced environment.
- Ability to organize workload efficiently to meet deadlines with multiple demands, changes, and regular interruptions.
- Ability to independently process and interpret written policy and guidelines.
- Excellent oral and written communication skills.
- Exceptional administrative skills including minute taking, and meeting/calendar coordination.
- Ability to work independently with limited supervision and resolve tasks and/or problems by exercising judgement and innovation, and employing critical thinking and/or analysis.
- Strong communication and interpersonal skills with demonstrated ability to work effectively within a team environment.
- Ability to work effectively with faculty, staff, students and the general public, exercising initiative, good judgment, tact and diplomacy regarding sensitive and confidential matters.
- Ability to handle difficult interactions.
- Comfortable in learning new computer software as required.

**Specialized Knowledge/Education**:

- Secondary school graduation or equivalent.
- Completion of some post-secondary courses in office administration or equivalent is preferred.

**Assets/Preferences**:

- Knowledge and understanding of university policies and procedures and Collective Agreements is considered an asset.
- Previous supervisory experience is an asset.
- Knowledge of Banner Student System, FAST Student, FAST Financial, FAST HR, and RocketChat are an asset.

**Territory acknowledgement**

We acknowledge and respect the lək̓ʷəŋən peoples on whose traditional territory the university stands and the Songhees, Esquimalt and W̱SÁNEĆ peoples whose historical relationships with the land continue to this day.

**Equity and Diversity Statement**

**Accessibility Statement

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