Administrative Assistant, Pfsp

2 months ago


Edmonton, Canada Alberta Medical Association Full time

**Are you an experienced and motivated administrative professional looking for an exciting opportunity with an organization that values our employees**?

If yes, we have a great opportunity for you. The Alberta Medical Association (AMA) is recruiting for an **Administrative Assistant **with our Physician and Family Support Program (PFSP).

**Why work for the AMA?**

At the AMA, we know that employees are fundamental to our success as an organization and our ability to provide value to our members, therefore, we strive to provide a positive employee experience. To support this, we provide a competitive total rewards package.

**Program Overview**

**Position Overview**

The Administrative Assistant, Physician and Family Support Program, will effectively and pro-actively provide a broad range of administrative support to the PFSP team. You will exercise considerable initiative, discretion and judgment in carrying out your responsibilities and ensuring the administrative needs for the program and team members are met.

In this role you will:

- Work cooperatively and effectively with colleagues in a team-focused approach to support our members and clients and achieve PFSP objectives.
- Actively contribute to the evolution of PFSP administrative business practices.
- Provide administrative support for committee, group and individual meetings including scheduling, overseeing logístical details, assisting with agenda and document preparation, preparation of minutes, tracking action items and provide on-site or virtual administrative support.
- Provide comprehensive administrative support to the Program Manager for various activities to ensure the efficient and smooth day-to-day operations of the program.
- Draft and/or edit PPT presentations, documents and correspondence with direction from others with exceptional attention to detail.

**Education and Experience**
- 2 years post-secondary diploma with a major in business or administration.
- 4 years of administrative experience in a fast paced professional environment
- Experience using Zoom platform (both meeting and webinar environment).
- Must have the ability to coordinate meetings and take minutes.

**Skills**:

- Strong oral and written communications skills with excellent grammar, punctuation and spelling.
- Experience with scheduling, coordinating and hosting meetings, including taking minutes (action items, responsibilities and summary of discussions that took place).
- Superior organizational skills and able to pay exceptional attention to detail.
- Have excellent organizational skills and multi-tasking abilities, demonstrating the ability to prioritize and switch between competing requirements.
- Possess strong interpersonal skills.
- Be a self-starter who takes initiative to anticipate requirements and impacts, identify improvements and complete activities in a timely
- Demonstrate good judgement and adhere to high standards of professional conduct and confidentiality.
- Fully able to work effectively in a virtual environment (Zoom, MS Teams).

The salary for this role is $51,262 - $66,640.

**Job Types**: Full-time, Permanent

Pay: $51,262.00-$66,640.00 per year

**Benefits**:

- Company events
- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care
- Work from home

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Edmonton, AB T5N 3Z1

Application deadline: 2024-05-02



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