Administrative Coordinator

5 months ago

Woodbridge, Canada Toronto and Region Conservation Authority (TRCA) Full time

**Position Details**:
**Current Rate of Pay**: Min = $35.96/hr, Max = $41.68/hr

**Employment type**: Permanent Full-Time

**Hours of work**: 35 hrs/week

**Work location**: Restoration Services Centre

**Division**: Restoration & Infrastructure

**Business Unit**: Restoration & Infrastructure

**Travel**: 5%

**Remote Work**: Hybrid

**About TRCA**:
With more than 60 years of experience, Toronto and Region Conservation Authority (TRCA) is one of 36 Conservation Authorities in Ontario, created to safeguard and enhance the health and well-being of watershed communities through the protection and restoration of the natural environment and the ecological services the environment provides.

TRCA is considered the provincial leader in conserving, restoring, and managing natural resources to advance safe and sustainable development.

**How you will contribute as part of the TRCA team**:
The Administrative Coordinator is responsible for providing complex and confidential administrative and operational support to a senior level role within TRCA, including issues management, communications, budgeting, analytical and research duties and special projects.

**Major Responsibilities**:

- Provides high level administrative support to the Director and divisional staff, ensuring a high degree of quality assurance and professionalism, including preparation of sensitive and critical correspondence, presentation material, and communications at a high-level ensuring professionalism and quality controls are adhered to
- Reviews and directs calls and correspondence on behalf of the Director and Division and handles inquiries and requests from internal and external stakeholders, municipalities, agencies and the general public
- Managing information flow in a timely and accurate manner, acting as the gate keeper of the divisional leads’ appointments and priorities; ensuring sensitive information is handled in a confidential and secure manner
- Establishes a divisional administrative protocols and record/file management system, maintaining divisional leads records and files in an organized and efficient way
- Manages the divisional budget, and monitors, reviews, and approves standard expenditures to ensure the activities of the office are conducted within established budgets. Manages the variance analysis related to expenditures and budget and ensures monthly reconciliation
- Actively pursues effective and efficient operations of their respective areas, implementing administrative standards that align organization wide, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet service delivery commitments and standards
- Coordinates and manages special projects, team meetings and events with focused attention to detail
- Provides reception relief and support
- Incumbents may also be assigned other duties

**What will you need to succeed**:

- Post-secondary diploma or degree in Business Administration, Office Administration or related field
- 3+ years of experience providing administrative support, project support, clerical support or record keeping and familiarity with general office coordination and providing specialized support to individuals/leaders.
- Experience providing direct support to senior level staff (Director+) and supporting Board/Committees needs
- Able to comprehend written documentation and procedural guidelines; skilled in writing clear correspondence (concise, logical, grammatically correct)
- Ability to communicate effectively with tact and courtesy
- Ability to use critical thinking to evaluate problems, gather information, understand causes, and identify the best possible solutions.
- Able to self-manage workload and prioritize tasks as an ongoing challenge in a frequently fluctuating workload and multiple deadlines
- Excellent organization skills; both in-office and virtual files/share office spaces
- Ability to handle support of a division; strong teamwork and relationship-building skills to work with a Demonstrated ability to exercise discretion and judgment when handling confidential, sensitive and/or controversial information
- Proficiency in MS Office suite including online software such as MS teams, WebEx, and SharePoint

**What TRCA has to offer you**:
As part of a progressive team you will have the opportunity to make a positive impact to preserving and protecting nature, while maintaining a balance between the natural environment and built environment. Working with experts within our field, you will join a team of colleagues that are committed to TRCA’s core values by demonstrating the following behaviours; integrity, collaboration, accountability, respect, and excellence (icare).

**You will be part of a diverse and inclusive organization that**:

- Makes a positive difference in the communities we serve.
- Fosters high performance and collaborative teams.
- Provides continuous learning and development opportunities.
- Offers a comprehensive compensati

  • Operations / Administrative Coordinator

    1 month ago

    Woodbridge, Canada ITN Food Corporation Full time

    **Job description** ITN Food Corporation, a well-established manufacturing and distribution company with a rich history spanning 25+ years, is seeking an Operations Coordinator to join our dynamic team. As an independent and family-run organization, we pride ourselves on delivering top-quality products to diverse markets across Canada, including South...

  • Operations / Administrative Coordinator

    3 weeks ago

    Woodbridge, Canada ITN Food Corporation Full time

    **Job description** ITN Food Corporation, a well-established manufacturing and distribution company with a rich history spanning 25+ years, is seeking an Operations Coordinator to join our dynamic team. As an independent and family-run organization, we pride ourselves on delivering top-quality products to diverse markets across Canada, including South...

  • Operations / Administrative Coordinator

    3 weeks ago

    Woodbridge, Canada ITN Food Corporation Full time

    **Job description** ITN Food Corporation, a well-established manufacturing and distribution company with a rich history spanning 25+ years, is seeking an Operations Coordinator to join our dynamic team. As an independent and family-run organization, we pride ourselves on delivering top-quality products to diverse markets across Canada, including South...

  • Operations / Administrative Coordinator

    2 months ago

    Woodbridge, Canada ITN Food Corporation Full time

    **Job description** ITN Food Corporation, a well-established manufacturing and distribution company with a rich history spanning 25+ years, is seeking an Operations Coordinator to join our dynamic team. As an independent and family-run organization, we pride ourselves on delivering top-quality products to diverse markets across Canada, including South...

  • Administrative Coordinator

    3 weeks ago

    Woodbridge, Ontario, Canada A&J SONS ONE HOLDINGS INC Full time

    Job Title: Office AdministratorWe are seeking a highly organized and detail-oriented Office Administrator to join our team at A&J SONS ONE HOLDINGS INC. The successful candidate will be responsible for providing administrative support to our office, ensuring the smooth operation of our daily activities.Key Responsibilities:Review and evaluate new...

  • Administrative Coordinator

    3 weeks ago

    Woodbridge, Ontario, Canada A&J SONS ONE HOLDINGS INC Full time

    Job Title: Office AdministratorWe are seeking a highly organized and detail-oriented Office Administrator to join our team at A&J SONS ONE HOLDINGS INC. The successful candidate will be responsible for providing administrative support to our office, ensuring the smooth operation of our daily activities.Key Responsibilities:Review and evaluate new...

  • Administrative Coordinator

    5 months ago

    Woodbridge, Canada OPUS Mechanical Services LTD Full time

    Education: College/CEGEP - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as accommodation, relocation,...

  • Administrative Coordinator

    4 months ago

    Woodbridge, Canada OPUS Mechanical Services LTD Full time

    Education: - Expérience: **Education**: - College/CEGEP **Tasks**: - Review and evaluate new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as accommodation, relocation, equipment,...

  • Administrative Assistant

    4 months ago

    Woodbridge, Canada 3G Lighting Full time

    **Title** Administrative Assistant **Reports to** Accounting, Office & Health & Safety Manager **Role** Responsible for handling clerical administration duties and administrative tasks related to clerical accounts payable and receivable transactions, health & safety, shipping and receiving and, general office administration. Other duties will be...

  • Social Media

    4 months ago

    Woodbridge, Canada Elite Trimworks Corp Full time

    **What We Offer**: - Company events and wellness programs. - Dental care, extended health care, life insurance, and vision care. - On-site parking and store discounts. - Paid time off. - Full-time, permanent position. - Career Growth Opportunities. Embark on an extraordinary career at Elite Trimworks, where every day brings fresh opportunities for our...

  • Office Coordinator

    2 weeks ago

    Woodbridge, Ontario, Canada Euchner Canada Inc Full time

    Job SummaryAs an Office Administrator at Euchner Canada Inc, you will be responsible for implementing new administrative procedures, reviewing and evaluating existing ones, and delegating tasks to office support staff. You will also establish work priorities, ensure procedures are followed, and meet deadlines. Additionally, you will perform data entry, train...

  • Office Administrator

    5 months ago

    Woodbridge, Canada Warren Industries Full time

    Overview: We are seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will play a crucial role in ensuring the smooth operation of our office and providing administrative support to our team. This is a full-time position with opportunities for growth and development. **Responsibilities**: -...

  • Administrative Assistant

    5 months ago

    Woodbridge, Canada Rich Products Corporation Full time

    Rich’s, also known as Rich Products Corporation, is a family-owned food company dedicated to inspiring possibilities. From cakes and icings to pizza, appetizers and specialty toppings, our products are used in homes, restaurants and bakeries around the world. Beyond great food, our customers also gain insights to help them stay competitive, no matter their...

  • Administrative Assistant

    5 months ago

    Woodbridge, Canada Rich Products Corporation Full time

    Rich’s, also known as Rich Products Corporation, is a family-owned food company dedicated to inspiring possibilities. From cakes and icings to pizza, appetizers and specialty toppings, our products are used in homes, restaurants and bakeries around the world. Beyond great food, our customers also gain insights to help them stay competitive, no matter their...

  • Administrative Assistant/receptionist

    5 months ago

    Woodbridge, Canada Select Drywall & Acoustics Inc. Full time

    As an integral member of our team, the Administrative Coordinator plays a crucial role in ensuring the smooth and efficient operation of day-to-day activities. This position requires a detail-oriented individual with excellent organizational skills and the ability to handle a diverse range of tasks. **Key Responsibilities**: **Office Management**: Oversee...

  • Administrative Assistant/receptionist

    5 months ago

    Woodbridge, Canada Select Drywall & Acoustics Inc. Full time

    As an integral member of our team, the Administrative Coordinator plays a crucial role in ensuring the smooth and efficient operation of day-to-day activities. This position requires a detail-oriented individual with excellent organizational skills and the ability to handle a diverse range of tasks. **Key Responsibilities**: **Office Management**: Oversee...

  • Office Administrator/administrative Assistant

    4 months ago

    Woodbridge, Canada Acrytec Panel Industries Full time

    Job Overview: We are seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will be responsible for managing various administrative tasks to ensure the smooth operation of our office. This is a full-time position with competitive pay. **Duties**: - Perform general clerical duties, including...

  • Administrative Assistant

    4 months ago

    Woodbridge, Canada Regalz Kitchen and Bar Full time

    **Office Management**: - Maintain and organize office files, records, and documents. - Manage office supplies and place orders as needed. - Answer phone calls, take messages, and handle general inquiries. **Scheduling and Reservations**: - Coordinate and schedule reservations for customers. - Manage the restaurant's reservation system. - Communicate with...

  • Administrative Assistant

    1 month ago

    Woodbridge, Canada Regalz Kitchen and Bar Full time

    **Office Management**: - Maintain and organize office files, records, and documents. - Manage office supplies and place orders as needed. - Answer phone calls, take messages, and handle general inquiries. **Scheduling and Reservations**: - Coordinate and schedule reservations for customers. - Manage the restaurant's reservation system. - Communicate with...

  • Education Coordinator

    5 months ago

    Woodbridge, Canada Canadian Mortgage Brokers Association - Ontario Full time

    The Canadian Mortgage Brokers Association - Ontario (CMBA) is an organization of mortgage financing professionals. CMBA exists to advance the mortgage brokerage industry on behalf of its Members through public advocacy; to participate in consultative processes with regulators and other industry participants; and to assist its Members with their businesses....