Administrative Assistant
1 month ago
**Administrative Assistant**
Are you looking for a job that is both interesting and varied day to day? Is being organized one of your best qualities? PWTransit is currently seeking a part-time Administrative Assistant to join our team in Milton. Responsible for both scheduling / coordinating our team of professional drivers and general administrative duties, this position is tailor-made for an administrative professional with a focus on customer service and passenger satisfaction.
The shift for this position is Monday through Friday from 2:00 pm to 6:00 pm.
**Qualifications**:
- Completion of a post-secondary diploma in Office or Business Administration
- Minimum 2 years of experience in a similar role preferred
- Ability to display confidence and assertiveness, being able to take control of difficult situations
- Effective time management with the ability to prioritize the workload and juggle different time-sensitive projects
- Ability to display maturity and honesty and be trusted with confidential information
- Customer service focus
- Exceptional writing/reporting, scheduling and research skills
- Proficient in Microsoft Office
- Knowledge of accounting and previous dispatch experience considered an asset
**Responsibilities**:
- Answer main phone line to field inquiries, compliments and complaints, act as the first point of contact for all visitors, and act as backup for accessible transit booking service
- Maintain an employee schedule and daily dispatch, coordinate with management to approve employee days off and shift changes
- Enter daily payroll, respond to payroll and benefits inquiries from employees, and act as a liaison between payroll department and employees
- Use web-based fleet software to create reports, input maintenance costs, verify technician time and backup for parts ordering
- Process invoices, prepare expense reports, review financial statements
- Monitor budget for and order office supplies as needed
- Administrative duties such as coordinating all social, providing written content (articles, photos) and memos, and maintaining physical files, electronic files, binders and records
- Schedule, facilitate and record safety meetings including Joint Occupational Health & Safety Meetings
- General office duties as required
**Compensation**:
- $20.00 per hour
**Job Types**: Part-time, Permanent
Part-time hours: 20 per week
**Salary**: $20.00 per hour
**Benefits**:
- Employee assistance program
- On-site parking
Schedule:
- Day shift
- Monday to Friday
Ability to commute/relocate:
- Milton, ON: reliably commute or plan to relocate before starting work (required)
Work Location: In person
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