Administrative Assistant, Supervisory Training

3 weeks ago

Milton, Canada Landscape Ontario Full time

**About You**:
Detailed-oriented in nature, you have a get things done spirit that inspires others With a proven track record of strong administrative experience and computer abilities, you are known for achieving project outcomes and targets.
You have an established reputation of achieving your project requirement and the discipline and passion to make informed decisions. You are detail-oriented, flexible, and a great communicator that can complete tasks while operating with tight deadlines and multiple competing priorities.

**About the Role You’ll Play**:
Reporting to the Program Lead, you will assist with the administrative duties of a workforce development program aimed at recruiting and upskilling current horticulture and landscape employees.
Working within a small team, you will connect with participants, employers and training partners from across the province to ensure program guidelines and compliance material has been completed.

**Your Key Responsibilities**:

- Conduct research and compile information to inform learning pathways for individual training plans;
- Complete Client and Case Management Files;
- Schedule participants for coaching sessions, goal setting meetings and courses;
- Conduct employer and participant calls as directed
- Ensure accurate record keeping and that all supporting documentations for the program agreements are maintained and available for auditing purposes;
- Keep up-to-date with participant databases, reporting and budgets;
- Work collectively with the Program Lead to achieve objectives;
- Conduct outreach and promotion for the GROW Program and Apprenticeship teams as needed;
- Other responsibilities as required.

**Your Demonstrated Abilities**:

- Communication - Expresses and transmits information with transparency, consistency, and clarity. Has the ability to create and maintain strong rapport with others.
- Priority Setting - Capacity to establish priorities and effectively manage competing demands in a fast-paced environment.
- Computer Skills - Comfortable with common computer software and able to quickly learn new devices or processes
- Data Entry - Able to accurately enter and retrieve data from electronic files
- Judgment - Ability to use sound reasoning when faced with various issues.
- Detailed Oriented - Attends to details and pursues quality in accomplishing tasks.

**Admin Assistant Requirements**:

- Minimum 2 years’ experience in an administration position
- High level of technical proficiency including Microsoft 365, Google Workspace, and project management tools and databases.
- Must have advanced administrative and data entry skills
- Self-motivated with experience working with multiple priorities;
- Excellent interpersonal skills and communication skills (oral & written);
- Experienced in file management both electronic and paper-based;
- Ability to work independently with mínimal direction;
- Attention to detail and deadlines;
- Proven ability to work independently and collaboratively.
- Strong collaboration and organizational skills;
- A sense of humour

The following experience will be considered an asset, but not required:

- Knowledge and experience in the horticulture and landscape industry.
- Experience with delivering adult education.

**About This Position**:

- Full Time Contract until March 31, 2024, with possibility of renewal.
- Hybrid work environment consisting of two days per week in the office.
- Some evenings or weekends may be required.
- Occasional travel is required to attend events and meetings.
- Reports to the Program Lead

**Salary & Benefits**:

- $47,000 - $52,000 (based on fit, experience, and ability)
- Vacation and personal time off
- Health benefits
- Access to discounted cell phone plan
- A beautifully renovated modern office space
- Flexibility to work from home from time to time
- The best co-workers anyone could ask for

**About Landscape Ontario**:
Landscape Ontario Horticultural Trades Association (LO) was established over 40 years ago with a mandate to promote and advance the Landscape and Horticulture industry through leadership, community, professionalism, and stewardship. Landscape Ontario represents over 3,00 members employing over 80,000 employees in Ontario in nine geographical chapters and across 10 occupational sectors. LO recognizes the competitive environment around attracting and retaining the current workforce employed by 'employers of choice' to support the design, installation, and maintenance of healthy green infrastructure and providing sustainable solutions to issues created by weather events. With the industry's vision to be recognized as professionals that provide economic, environmental, and health & wellness benefits for every community, LO strives to be the hub that creates opportunities for the current and future workforce to advance their careers and pathways to support this growing industry.

**Application Process**:

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