Finance Administrator

4 weeks ago

Etobicoke, Canada Canadian Religious Stewardship Full time

**Finance Administrator - The Sisters of Our Lady of Sion**

If you are passionate about seniors and the frail elderly, comfortable in a Catholic environment, flexible, a collaborator, committed to compassionate service, are interested in a rewarding role with a small group of Sisters, members of an international congregation, residing across Canada and the USA and have a background in accounting and operations, this position may be for you.

**I. The Organizations**
- Canadian Religious Stewardship (CRS)_ is a not-for-profit charitable organization established by Catholic Religious Institutes from across Canada. CRS is assisting the Sisters of our Lady of Sion in Toronto with their need for a Finance Administrator.
- The Sisters of Our Lady of Sion (NDS) _is an international Catholic congregation of women religious founded in 17 countries around the world. The foundational spirit of the Sisters of Our Lady of Sion is one of love, love for all peoples and every person.

Their works reflect their commitment to dialogue and reconciliation in the face of prejudice, discrimination and oppression. This includes education, interreligious and ecumenical relations, social justice, human rights, dignity, and care for the earth.

**II. Job Summary**

The Finance Administrator will report to the CRS Director of Operations and Chief Financial Officer (CFO) and the Sister-Treasurer of Notre Dame de Sion (NDS) Canada-US. The Finance Administrator will work in close collaboration with the Sister Treasurer of NDS Canada-US and the NDS Can-US Coordination Team. The Finance Administrator will be responsible for managing the day-to-day financial operations. The Financial Administrator is responsible for assisting the NDS Coordination Team and the membership with the planning and administration of the financial and other temporal assets of NDS Canada-US for the purposes of the Sisters of Sion and of maintaining the on-going financial and material well-being of the membership.

This position may evolve over time to meet the changing requirements of the Sisters of Sion in Canada-US.

**III. Primary Duties and Responsibilities**
- Financial Planning and Management_
- Ensure best practices in accounting for all financial functions including Accounts Payable, Revenues and Cash Management, Accounting, Reporting and Records Management
- Ensure procedures are followed and in compliance with all related laws including Canada Revenue Agency and Canadian Generally Accepted Accounting Principles
- Manage the banking practices including a centralized banking platform
- Provide the Canada-US Sister-Treasurer regular reports on revenues and expenditures
- Prepare and complete all interim and year-end financial reports ensuring accuracy and relevance to the needs of NDS Canada-US and NDS Congregation Generalate in Rome Financial Reporting
- Coordination with external auditors and preparation of required schedules
- Ensure the completion of all external Canadian and US financial reporting including theT3010 Registered Charity Information Return,
- Coordinate/prepare annual budgets in collaboration with the Can-US Sister-Treasurer
- Coordinate/prepare special purpose budgets for existing and new initiatives in collaboration with the NDS Can-US Sister-Treasurer
- Administer NDS Canada-US funds according to approved budgets
- Monitor and reconcile investment portfolios, associated transactions and financial reporting, ensuring NDS Canada-US instructions have been executed
- Monitor the status of segregated funds and provide NDS Canada-US with reports and recommendations
- Review financial contracts to ensure they properly reflect the terms and expectations negotiated
- Operations_
- Develop and report on key performance indicators
- Stakeholder and Community Relations_
- Establish exceptional working relationship with NDS Canada-US Coordinating team, Treasurer and members, as well as NDS Americas Regional Leadership, and Congregation Finance Team.
- Support a positive, healthy and safe work environmentin accordance with all appropriate legislation and regulations
- Communications & Technology_
- Ensure client has access to financial information and support with computer or other technology related issues
- Provide regular and consistent communication to NDS Canada-US Coordination Team, Regional and Congregational Finance and Leadership Teams.
- Determine equipment requirements
- Risk Management_
- Monitor, identify and evaluate risks to people, property, finances, goodwill, and reputation
- Ensure appropriate and adequate insurance coverage through CRASI

**IV. Statement of Qualifications**

**Education**
- University degree in Business, Finance or in a related field

**Experience**
- Minimum five (5) years of experience in a finance and bookkeeping role
- Experience in responsibilities noted above, ideally within a registered charity or a not for profit organization
- Audit experience, conducting internal or external audits
- Providing recommend

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