Executive Assistant

2 months ago


Montréal QC, Canada Intact Full time

Our employees are at the heart of what we do best: helping people, businesses and society prosper in good times and be resilient in bad times. When you join our team, you’re bringing this purpose to life alongside a passionate community of experts.

Feel empowered to learn and grow while being valued for who you are
- here, diversity is a strength. You have our commitment to support you in reaching your goals with tools, opportunities, and flexibility. It’s our employee promise.

Our hybrid work model provides the balance between working from home and enjoying meaningful in-person interactions.

Read on to see how you can shape the future, win as a team, and grow with us.

**About the role**

**Executive Assistant - Operational Planning - Commercial lines and Billing national teams**

The Executive Assistant plays an important role in the operational support of project and planning teams. This role requires a high degree of flexibility and autonomy, a focus on quality customer service and proactivity, as well as analytical skills. You would work with national teams across Canada.

**What you'll do**:

- Support the Vice-Presidency and the management team in various administrative tasks
- Management of business travel and related logistics
- Planning, coordination, and organization of meetings: invitations, scheduling conflicts, room reservations, catering, equipment, agenda, necessary documentation, follow-up on action items and other needs.
- Provide support for the creation, translation and revision of documents and materials required for meetings.
- Track budgets, expense accounts, invoice payments, purchase orders, equipment orders. Creation of reports and follow-up mechanisms.
- Help integrate new employees, close files of departing employees; handle information and files confidentially. Update organizational chart.
- Participate in team meetings and collaborate with peers to achieve objectives.
- Support all other tasks related to daily operations and current priorities.
- Participate in identifying avenues of improvement for our teams.

**What you'll get out of it**:

- Excellent team spirit and ability to work with multiple teams.
- Strong resourcefulness, ability to work independently, demonstrate good judgment and initiative.
- Ability to develop and maintain strong relationships with diverse teams and present a positive attitude.
- Strong organizational and time management skills; ability to multi-task.
- College diploma in administration or secretarial studies, or equivalent combination of education and experience.
- Minimum 3 years' experience in a similar role.
- Bilingualism, (French and English) is required considering the necessity to interact on a regular basis with English speaking colleagues across the country
- No Canadian work experience required however must be eligible to work in Canada.

LI-Hybrid

**WORK LOCATION**: Montreal (2020, Robert-Bourassa Blvd.)

**What we offer**

Working here means you'll be empowered to be and do your best every day. Here is some of what you can expect as a permanent member of our team:

- A financial rewards program that recognizes your success
- An industry leading Employee Share Purchase Plan; we match 50% of net shares purchased
- An extensive flex pension and benefits package, with access to virtual healthcare
- Flexible work arrangements
- Possibility to purchase up to 5 extra days off per year
- An annual wellness account that promotes an active and healthy lifestyle
- Access to tools and resources to support physical and mental health, embracing change and connecting with colleagues
- A dynamic workplace learning ecosystem complete with learning journeys, interactive online content, and inspiring programs
- Inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities
- Inspiring leaders and colleagues who will lift you up and help you grow
- A Community Impact program, because what you care about is a part of what makes you different. And how you contribute to your community should be just as unique.

**We are an equal opportunity employer**

At Intact, we value diversity and strive to create an inclusive, accessible workplace where all individuals feel valued, respected, and heard.

If we can provide a specific adjustment to make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity. We’ll work with you to meet your needs.


  • Executive Assistant

    1 month ago


    Montréal, QC, Canada Les Casques Blancs Full time

    **ABOUT Les Casques Blancs / THE WHITE HELMETS** Les Casques Blancs (CB) is a not-for -profit organization based in Quebec, Canada. Its focus is to promote, develop and implement community-based, service-based, and recovery-oriented projects to improve the lives of civilians in conflict zones, particularly in Syria. It aims also to bolster the resilience of...

  • Executive Assistant

    1 month ago


    Montréal, QC, Canada Dialogue Health Technologies Inc. Full time

    **Your role as Executive Assistant** Reporting to the SVP of Commercial Operations and the CTO, the mission of the Executive Assistant is to be the leaders' right hand by ensuring their days run as smoothly as possible and enable them to perform at their best. This position is a 14-month temporary contract with a possibility of extension. **What you'll be...


  • Montréal, QC, Canada ZIM Full time

    Reporting directly to the President of ZIM Canada, the Executive Assistant provides comprehensive operational, analytical, and administrative support to the President as well as other members of the Canada Executive Team. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the...

  • Executive Assistant

    2 months ago


    Montréal, QC, Canada National Bank of Canada Full time

    A career as an Executive Assistant with the National Bank Investments (NBI) team means acting as an expert in supporting two Vice Presidents and one Vice President in Wealth Management. With your excellent organizational skills, proficiency in various Office tools, and eagerness to learn, you will optimize time and help achieve business line...


  • Montréal, QC, Canada Yumi Organics Full time

    We are looking for someone with a very entrepreneurial personality and or background **About The Brand & Company** **About the Job (Who we are looking for)** An Executive Assistant, or Corporate Secretary, is someone who supports the management of a particular individual within an organization. Their duties include helping coordinate meetings and...

  • Executive Assistant

    2 months ago


    Montréal, QC, Canada Pomerleau Full time

    **_Ready to build your career? We want to hear from you._** As an Executive Assistant in the Building Operations team at Pomerleau Construction, you will play an essential role in providing comprehensive professional administrative support. Supporting our work in building large-scale building and infrastructure projects - ranging from $1.5 million to...

  • Executive Assistant

    2 months ago


    Montréal, QC, Canada UAP Inc. Full time

    **Company Description** Be part of a community of authentic, proud and trusted people** At UAP, we believe we don’t just deliver car and heavy vehicle parts all around the country; we also help keep Canadians moving **forward**. This makes for a special kind of workplace. We have the experience and strength of our 100-year legacy and the desire to always...

  • Executive Assistant

    2 months ago


    Montréal, QC, Canada Reel One Entertainment Full time

    Reel One Entertainment is a dynamic international television production and distribution company with offices in Montreal, Los Angeles and London. As part of part of Newen (TF1 Group) and A+E Networks, Reel One leads the way in the acquisition, financing, production and distribution of high-quality TV programming, being one of the largest suppliers in the...

  • Executive Assistant

    1 month ago


    Montréal, QC, Canada WSP Full time

    **The opportunity **WSP **is seeking an Executive Assistant for our Senior VP, Bridges, Highways & Roads. Why WSP? - We value and are committed to upholding a culture of **Inclusion **and **Belonging **. - Our **Flexible **Work Policy - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support...

  • Executive Assistant

    6 days ago


    Montréal, QC, Canada STATLOG Full time

    **Who are we?**: STATLOG is a Québec business founded in 2009 that offers consulting services to prestigious clients, primarily in the pharmaceutical, medical and banking fields. We develop robust data-driven decision-making tools to predict and measure the economic impact of a decision. Our mission is to democratize data! The company has been experiencing...

  • Executive Assistant

    1 month ago


    Montréal, QC, Canada Logix.Aero Full time

    **A propos de LXA Leasing** Logix Aero est un leader mondial dans la location de moteurs d'avion, spécialisé dans la fourniture de solutions innovantes aux compagnies aériennes et aux prestataires MRO (Maintenance, Réparation et Révision) à travers le monde. Notre équipe s'engage à offrir un service de premier ordre à nos clients, garantissant que...

  • Executive Assistant

    5 months ago


    Montréal, Canada BFL CANADA Risk and Insurance Full time

    We offer more than a job, we offer a career! We support our employees to shape their career by encouraging continuing education and investing in training and development. We put our employees at the center of what we do to allow them to grow personally and professionally, with projects and challenges that are motivating and rewarding. We inspire people to...

  • Executive Assistant

    5 months ago


    Montréal, Canada BFL CANADA Full time

    **We offer more than a job, we offer a career!** - We support our employees to shape their career by encouraging continuing education and investing in training and development. - We put our employees at the center of what we do to allow them to grow personally and professionally, with projects and challenges that are motivating and rewarding. - We inspire...

  • Executive Assistant

    3 weeks ago


    Montréal, QC, Canada National Bank of Canada Full time

    By joining the National Bank team as an Executive Assistant for the Chief Information Security Officer (CISO) sector, you will participate in the digital transformation and the protection of the bank’s strategic information. This role places you at the heart of information security, supporting five senior directors in their daily administrative tasks and...

  • Executive Assistant

    5 months ago


    Montréal, Canada Quadbridge Inc Full time

    **Job: Executive Assistant** **About Quadbridge**: Quadbridge is one of the fastest-growing tech companies in Canada. - **Our Why. Our purpose**: We exist to drive success through technology. - **What we do**: We deliver scalable technology solutions with agility and responsiveness. - **Our office**: Our modern office is based in Montreal, across from the...

  • Executive Assistant

    5 months ago


    Montréal, Canada Reitmans (Canada) LtéeLtd Full time

    **Company Description** Who we are**: At Reitmans (Canada) Limited (RCL), every moment of every day revolves around our customers and our love of fashion. We believe fashion empowers our customers to put their best foot forward when it matters the most. From the design table to the stores and our digital channels, we are always finding new ways to create...

  • Executive Assistant

    5 months ago


    Montréal, Canada Egon Zehnder Full time

    **About Us** Egon Zehnder is the world’s preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true being and purpose. We believe that together we...

  • Executive Assistant

    5 months ago


    Montréal, Canada Mikros Animation Full time

    **Company Description** Mikros Animation is a global CGI animation creative studio. Providing filmmakers with top-tier animation and CGI services through a complete range of front and back-end creative services to bring unforgettable and stylized stories to life in every format, for every platform. We provide end-to-end animation services, uniting...

  • Executive Assistant

    5 months ago


    Montréal, Canada Egon Zehnder Full time

    **About Us** Egon Zehnder is the world’s preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true being and purpose. We believe that together we...

  • Executive Assistant

    5 months ago


    Montréal, Canada Egon Zehnder Full time

    **About Us** Egon Zehnder is the world's preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true being and purpose. We believe that together we...