Administrative Assistant, Learning and Community
7 months ago
**Job Summary**
**Location: On-site, National Gallery of Canada, 380, Sussex Drive, Ottawa
Job Summary
Under the direction of the Director, Learning and Community Engagement, the administrative assistant is the central connection point of the department, and for teams within the department. The purpose of this position is also to manage the department’s activities within the annual operating budgets, to ensure that all administrative tasks are properly executed and recorded, and to provide direct support to the department's Director, full-time and on-call staff, and volunteers. The incumbent is knowledgeable about all programs, events and initiatives involving the department in order to answer questions and address concerns.
**Requirements**:
- Post-secondary diploma, a secretarial or an administrative certificate or the equivalent.
- 3-5 years experience in an administrative assistant role, which includes complex budget administration, experience and proficiency written correspondence in a business/office environment.
- Ability to use video conferencing (i.e Zoom), Team Chat and Sharepoint.
- Analytical and numerical skills to maintain an accurate operational budget as well as review and advise on financial resources as they relate to department financial reporting requirements.
- Ability to use tact and to maintain confidentiality as required.
- Ability to work independently.
- Demonstrated initiative and problem solving skills.
- Knowledge of procurement and contract management procedures.
- Ability to communicate effectively orally and in writing in both English and French.
**Condition of Employment**
- Must meet the bilingual requirement to be invited to the interview process.
- Reliability Status - this factor is not used at the pre-selection stage.
**Additional Information**
- The Gallery is committed to developing inclusive, barrier-free selection processes and work environment. Alternative selection tool methods and/or reasonable accommodation are available upon request.
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