Administrative Assistant, Learning and Community

4 months ago

Ottawa, Canada National Gallery of Canada Full time

**Job Summary**

**Location: On-site, National Gallery of Canada, 380, Sussex Drive, Ottawa

Job Summary
Under the direction of the Director, Learning and Community Engagement, the administrative assistant is the central connection point of the department, and for teams within the department. The purpose of this position is also to manage the department’s activities within the annual operating budgets, to ensure that all administrative tasks are properly executed and recorded, and to provide direct support to the department's Director, full-time and on-call staff, and volunteers. The incumbent is knowledgeable about all programs, events and initiatives involving the department in order to answer questions and address concerns.

**Requirements**:

- Post-secondary diploma, a secretarial or an administrative certificate or the equivalent.
- 3-5 years experience in an administrative assistant role, which includes complex budget administration, experience and proficiency written correspondence in a business/office environment.
- Ability to use video conferencing (i.e Zoom), Team Chat and Sharepoint.
- Analytical and numerical skills to maintain an accurate operational budget as well as review and advise on financial resources as they relate to department financial reporting requirements.
- Ability to use tact and to maintain confidentiality as required.
- Ability to work independently.
- Demonstrated initiative and problem solving skills.
- Knowledge of procurement and contract management procedures.
- Ability to communicate effectively orally and in writing in both English and French.

**Condition of Employment**
- Must meet the bilingual requirement to be invited to the interview process.
- Reliability Status - this factor is not used at the pre-selection stage.

**Additional Information**
- The Gallery is committed to developing inclusive, barrier-free selection processes and work environment. Alternative selection tool methods and/or reasonable accommodation are available upon request.

  • Real Estate Administrative Assistant

    4 months ago

    Ottawa, Canada Real Estate Administrative Assistant Full time

    **Salary**: $45,000.00-$57,000.00 per year **Benefits**: - Paid time off Flexible Language Requirement: - French not required Schedule: - Monday to Friday Supplemental pay types: - Bonus pay - Overtime pay Ability to commute/relocate: - Ottawa, ON K1Y 0Z7: reliably commute or plan to relocate before starting work (required) **Education**: -...

  • Administrative Assistant

    5 days ago

    Ottawa, Ontario, Canada Administrative Full time

    At Synergie Hunt International, we're committed to excellence in administrative support. As a Billing Coordinator, you'll play a vital role in ensuring the accuracy of billing information and maintaining strong relationships with clients.Key Responsibilities:Verify and process billing reports to ensure accuracy and completenessCommunicate effectively with...

  • Administrative Assistant

    5 days ago

    Ottawa, Ontario, Canada Administrative Full time

    At Synergie Hunt International, we're committed to excellence in administrative support. As a Billing Coordinator, you'll play a vital role in ensuring the accuracy of billing information and maintaining strong relationships with clients.Key Responsibilities:Verify and process billing reports to ensure accuracy and completenessCommunicate effectively with...

  • Administrative Assistant

    4 weeks ago

    Ottawa, Ontario, Canada Bridlewood Child Learning Centre Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Bridlewood Child Learning Centre. As an Administrative Assistant, you will provide administrative support to our staff and management team, ensuring the smooth operation of our centre.Key ResponsibilitiesAdministrative Support: Provide...

  • Administrative Assistant

    3 weeks ago

    Ottawa, Ontario, Canada Bridlewood Child Learning Centre Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Bridlewood Child Learning Centre. As an Administrative Assistant, you will provide administrative support to our staff and management team, ensuring the smooth operation of our centre.Key ResponsibilitiesAdministrative Support: Provide...

  • Administrative Assistant

    3 weeks ago

    Ottawa, Ontario, Canada Bridlewood Child Learning Centre Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Bridlewood Child Learning Centre. As an Administrative Assistant, you will provide administrative support to our staff and management team, ensuring the smooth operation of our centre.Key ResponsibilitiesAdministrative Support: Provide...

  • Administrative Assistant

    3 weeks ago

    Ottawa, Ontario, Canada Bridlewood Child Learning Centre Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Bridlewood Child Learning Centre. As an Administrative Assistant, you will provide administrative support to our staff and management team, ensuring the smooth operation of our centre.Key ResponsibilitiesAdministrative TasksRecord and prepare...

  • Financial Administrative Assistant

    4 months ago

    Ottawa, Canada ACT Learning Centre Full time

    **Financial Administrative Assistant** ACT Learning Centre is a leading edge, dynamic, multidisciplinary practice in Ottawa. We are a team of Speech Language Pathologists, Occupational Therapists, Social Workers, Board Certified Behaviour Analysts, Communicative Disorders Assistants, Occupational Therapy Assistants, Registered Early Childhood Educators and...

  • Financial Administrative Assistant

    4 months ago

    Ottawa, Canada ACT Learning Centre Full time

    **Financial Administrative Assistant** ACT Learning Centre is a leading edge, dynamic, multidisciplinary practice in Ottawa. We are a team of Speech Language Pathologists, Occupational Therapists, Social Workers, Board Certified Behaviour Analysts, Communicative Disorders Assistants, Occupational Therapy Assistants, Registered Early Childhood Educators and...

  • Administrative Assistant, Learning and Development

    3 months ago

    Ottawa, Canada The Ottawa Hospital Full time

    **About The Ottawa Hospital**: Inspired by research and driven by compassion! The Ottawa Hospital (TOH) is one of Canada's largest learning and research multi-campus hospitals. With more than 1,100 beds and approximately 12,000 staff members, we deliver specialized care to the Eastern Ontario region. From the compassion of our people to the relentless...

  • Administrative Assistant/bookkeeper

    1 month ago

    Ottawa, Canada Bridlewood Child Learning Centre Full time

    This person is responsible for, but not limited to: - Maintaining an accurate monthly and yearly accounting cycle including completing payroll, accounts receivable, accounts payable, billings, bank reconciliations, deposits, financial statements and year end audit procedures - Format accurate, up to date and confidential records and correspondence,...

  • Administrative Assistant

    4 weeks ago

    Ottawa, Ontario, Canada Bridlewood Child Learning Centre Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Bridlewood Child Learning Centre. As an Administrative Assistant, you will play a vital role in supporting the day-to-day operations of our centre.Key ResponsibilitiesAdministrative Support: Provide administrative support to our team, including...

  • Administrative Assistant

    3 weeks ago

    Ottawa, Ontario, Canada Bridlewood Child Learning Centre Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Bridlewood Child Learning Centre. As an Administrative Assistant, you will play a vital role in supporting the day-to-day operations of our centre.Key ResponsibilitiesAdministrative Support: Provide administrative support to our team, including...

  • Administrative Assistant

    3 weeks ago

    Ottawa, Ontario, Canada Bridlewood Child Learning Centre Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Bridlewood Child Learning Centre. As an Administrative Assistant, you will play a vital role in supporting the day-to-day operations of our centre.Key ResponsibilitiesAdministrative Support: Provide administrative support to our team, including...

  • Administrative Assistant 3, Communications

    4 months ago

    Ottawa, Canada The Ottawa Hospital Full time

    **About The Ottawa Hospital**: Inspired by research and driven by compassion! The Ottawa Hospital (TOH) is one of Canada's largest learning and research multi-campus hospitals. With more than 1,100 beds and approximately 12,000 staff members, we deliver specialized care to the Eastern Ontario region. From the compassion of our people to the relentless...

  • Administrative Assistant

    3 weeks ago

    Ottawa, Canada Canadian Forces Morale and Welfare Services - CFMWS Full time

    WHO WE ARECFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and...

  • Administrative Assistant

    3 weeks ago

    Ottawa, Canada Canadian Forces Morale and Welfare Services - CFMWS Full time

    WHO WE ARE CFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and...

  • Team Assistant

    3 weeks ago

    Ottawa, Ontario, Canada Home and Community Care Support Services Full time

    Job DescriptionJob Summary:We are seeking a highly organized and detail-oriented Team Assistant to provide administrative support to our Home and Community Care Support Services team. As a Team Assistant, you will play a vital role in ensuring the smooth operation of our team and providing excellent customer service to our clients.Key...

  • Team Assistant

    3 weeks ago

    Ottawa, Ontario, Canada Home and Community Care Support Services Full time

    Job DescriptionJob Summary:We are seeking a highly organized and detail-oriented Team Assistant to provide administrative support to our Home and Community Care Support Services team. As a Team Assistant, you will play a vital role in ensuring the smooth operation of our team and providing excellent customer service to our clients.Key...

  • Communicative Disorders Assistant, Bilingual

    4 months ago

    Ottawa, Canada Home and Community Care Support Services Champlain Full time

    **Home and Community Care Support Services Champlain** is one of 14 Home and Community Care Support Services organizations in Ontario. We are dedicated to ensuring our more than 64,000 patients annually receive the highest-quality health care and services at home. Our patient-care coordination teams help develop care plans for people of most ages, focused on...