Human Resources Payroll Coordinator

3 weeks ago

Toronto, Canada Ontario Energy Board Full time

Overview:
This Department/Division is responsible for all aspects of human resources management and other organizational service functions including employee/labour relations, executive compensation, benefits, pension, talent management, succession planning and workforce planning as well as employee engagement and communications.

The Coordinator is responsible to provide coordination and facilitation of administrative processes to ensure efficient HR operations and organizational service standards. Research and provide recommendations on business solutions to support operational initiatives. Support programs, database maintenance and lead specialized projects as required. The Coordinator is accountable to provide payroll support to meet timelines and reconciliation requirements

For the second year in a row, the Ontario Energy Board (OEB) is proud to be recognized as one of **Greater Toronto’s Top Employers for 2024**. As a top tier regulatory agency, we are passionate about the environment and motivated by our want to enable innovation within the energy sector. We are committed to the economic and social development of Ontario and work every single day to deliver public value to Ontarians. We are a diverse, driven, transparent and thoughtful team, and are accountable to each other, the sector, and the customers we serve.

**Empowering Ontario’s energy future we are the Ontario Energy Board.**

**Responsibilities**:

- Provide confidential administrative support to the Director, Human Resources
- Input data in HRIS (Dayforce) system regarding new hires, employee information, status changes etc.
- Support the Sr Analyst with the bi-weekly and monthly payroll processing within prescribed timelines and committing payroll for payment
- Produce payroll remittance reports (third parties, pension, GL), ad hoc, bi-weekly, monthly, quarterly, and annual report from HRIS system (Dayforce) and other systems
- Support HR team with specialized requests such as employee record updates, organizational chart changes and communications about HR services
- Establish, document and specialized tasks, such as annual declaration, personal paid leave reconciliation, executive personal days, STD top-up (once per year), etc.
- Coordinate with the HR Directors and peers to ensure accurate and timely administration of purchase orders and invoices.
- Handle HR related correspondence such as employment letters, union letters, anniversaries/service award letters, step increase memos and other communication needs.
- Participate in annual payroll deliverables, testing of the HRIS, upgrade modules and update the Standard Operating Procedures, SOPs
- Coordinate HR programs such as flu clinic and other corporate wide approved offerings/special events
- Securely maintain confidential and sensitive information

Qualifications:

- Post-secondary diploma in Business, related discipline, or equivalent
- NPI PCP is an asset
- 2 years’ experience providing back-up support for Payroll in a unionized environment
- 2 years’ experience with HRIS systems in a related setting
- Proficient knowledge of Microsoft Office (Word, Excel, PowerPoint), Teams
- Knowledge of Human Resources systems (preferably Dayforce, SuccessFactor, iCIMS, HR Downloads)
- Understanding and working knowledge of records management, HRIS systems, collective agreements, employment/labour relations, Occupational Health and Safety legislation, privacy legislation and benefit plans.
- Excellent written and verbal communication skills
- Strong organizational skills: exceptional attention to detail and follow through
- Demonstrated ability to manage priorities and contribute to a collaborative work environment

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