Human Resources Coordinator

3 months ago

Toronto, Canada CIRO OCRI Full time

**Position Title: Human Resources Coordinator**

**Department: Human Resources**

**Location: Toronto**

**Status**:Permanent, Full Time (Hybrid)**

As part of the, the HR Coordinator will play a key role supporting the day-to-day entries of all new hires, changes, and departures through the internal HRIS system in accordance with business processes. This is a collaborative role that will work closely to support various members of the HR Ops to successfully deliver HR Excellence to the organization.

The HR Coordinator will ensure that process checklists are followed to ensure data accuracy and will escalate questions as needed in a timely manner. This role will ensure that for every process, it is accompanied with the appropriate signed documentation which will be saved in the HRIS documentation folders as per the methodology defined.

As the HR Coordinator, you will continually look for opportunities to drive process improvement and efficiencies in areas supported by HR and understand the intricacies of data management. A habit of double-checking for data entry accuracy, multitasking, and supporting general inquiries.

**Key Responsibilities**
- Support accurate and timely processing of all new hires, terminations, changes and LOA’s within the HRIS by coordinating document submission with the HR team, reviewing documentation for completeness, uploading to HRIS, and act as backup to Compensation & Benefits Analyst during high volume periods.
- Provide various administrative duties for the HR Operations team including maintaining employee files, organizational charts, filing, responding to general correspondence.
- Act as a liaison between HR Operations and HR Organizational Effectiveness team to coordinate shared or dependent processes (i.e. documentation for new hire/changes/leaves/onboarding)
- Provide data to HR to support internal programs and processes (time off utilization, completion of performance goals & objectives, completion of mandatory training)
- Support administration of Corporate Programs (service/milestone awards, employee recognition, benefits & pension, time-off, wellness etc.)
- Provide HR Operational support on various special projects to unify programs, policies and processes, which may include interim administrative support.
- Coordinate with CIRO’s payroll team with respect to employee hires, changes and departures.
- Data management of employee electronic files, and HR SharePoint site.
- Provide backup for administration of benefit and pension programs (includes liaising with third party providers)
- Respond to employee and/or external enquiries in regard to various HR matters, including but not limited to HRIS issues, employment verifications, and performance appraisals
- Support orientations, onboarding and training sessions as required.
- Support internal and external audit requirements as may be required.

**Education and Experience**:

- Minimum 2 years of experience in Human Resources in an administrative capacity or post-secondary education, with a concentration in Human Resources or equivalent work experience preferred.
- Working towards a designation within the HR field would be an asset.

**Key Skills and Competencies**:

- Highly effective organization skills, attention to detail and ability to handle multiple tasks and meet competing timelines.
- Must have the ability to work both individually and within a team
- Ability to quickly recognize when issues need to be escalated to a higher level
- Advanced computer skills with proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, and Microsoft SharePoint)

CIRO is committed to employment practices that are inclusive and accessible. Accommodations for individuals with disabilities are available. Should you require accommodation, please contact Human Resources.

LI-HYBRID #hiring

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