Human Resources

1 week ago

Toronto, Canada Green and Spiegel LLP Full time

Green and Spiegel, Canada’s preeminent immigration law firm, sets the gold standard in the highly specialized area of immigration law. With a team of 120 talented individuals, the firm guarantees that each and every client receives top notch service. Given the breadth and depth of expertise at Green and Spiegel, there is no case too complicated or too large for the firm to handle. The firm reflects the diversity of the clients they serve and can provide services in approximately 30 languages. Knowing that you have a significant role in helping people at a critical point in their lives, makes working at Green and Spiegel a very exciting and rewarding place to work. Come join the team

Reporting to the HR Supervisor, the HR & Payroll Coordinator will provide support to the HR team, Chief Operating Officer, Partners, Management, and employees in regards to day-to-day HR activities at the Firm including payroll and benefits administration, HRIS administration, recruitment and selection, onboarding and training, and all other administrative activities as required from time to time.

**Key Responsibilities**:

- HRIS, Payroll and Benefits Administration (20%)_
- Daily maintenance of information and related requirements for ADP Workforce Now (ADP WFN) including, but not limited to, New Hire documentation, time off policies, payroll, benefits, termination, etc.
- File HR documents and ensure employee personnel files are kept up-to-date (both manual files and in ADP WFN).
- Ensure Firm compliance-related training records are updated and tracked in accordance with all federal and provincial legislation including health and safety regulations and reporting.
- Ensure vacation, personal time off & attendance records for all employees are up-to-date and recorded in a timely basis in ADP WFN.
- Biweekly processing of payroll for all salaried and hourly employees.
- Participate in the preparation of T-4 remittances and other year-end activities.
- Coordinate the administration of the group benefits program to all eligible employees of the Firm including updating the system, verification of invoices and reconciliation; Develop and schedule benefits orientations and other benefits training for employees with external providers.
- Answer employee queries regarding benefits enrollment or any claim issues.
- Ensure that New Hire and termination data is processed on a timely and accurate basis.
- Recruitment and Selection (50%)_
- Post and monitor all job postings on various sites ensuring top positioning.
- Screen resumes, conduct pre-screening telephone interviews, and schedule face-to-face interviews.
- Conduct recruitment research on best practices in the marketplace and ensure the use of cost effective external resources.
- Training and Development (20%)_
- Coordinate orientations, training activities and schedules of all new and returning employees as part of the New Hire Onboarding program.
- Take a lead role in ensuring new hires are set up in their workspace and equipped with access pass, computer, phone extension, and other materials upon hire.
- Work in conjunction with HR Supervisor and external partners to put together the annual Training Calendar and schedule applicable training modules.
- Handle all administration related to training including: coordinating enrollment, tracking attendance and consolidating follow-up on evaluations.
- General Human Resources Administration (10%)_
- Answer employee’s queries about HR -related issues.
- Provide support and assistance in the termination and resignation process.
- Assist with preparation of company updates, news or any upcoming events announcements.
- Assist with preparation of various HR reports and spreadsheets through ADP WFN and Excel
- Assist with employee recognition programs and special events (Summer and Winter events).
- Support the Firm’s retention strategies and planning.
- Assist the HR Supervisor with various HR projects.
- Performs other duties as needed.

**What the Firm Has to Offer You**:
Green and Spiegel embodies the “work hard, play hard” mentality. It’s no secret that people in high spirits tend to produce great work. We understand the challenges that come with a fast-paced work environment - we highly value work/life balance at Green and Spiegel and encourage our employees to do the same. Our firm offers many perks including:

- Hybrid work model
- Collaborative and collegial culture
- Competitive salary, comprehensive benefits package, and RRSP matching program
- Wellness and social perks including peer-to-peer and firm-wide recognition programs, monthly birthday celebrations, wellness sessions, staff appreciation week, etc.
- Diverse work with lots of autonomy
- Mentorship and room for advancement and learning
- Exposure to Canada’s largest and oldest immigration law firm

**Skills and Qualifications**:

- University Degree, College Diploma or Professional Certificate in Human Resources Management
- 1-2 years’ experience in an

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