Office Administrator

3 weeks ago


Dartmouth, Canada Bee Clean Full time

**Work Order Management**
- Responsible for maintaining the work order throughout its lifecycle:_
- Confirming work orders and dispatching to the appropriate manager in the field
- Drafting quotes for billable work
- Working with district managers and the client to ensure that work orders are completed within the appropriate time frames
- Tracking outstanding and open work orders to submit for billing

**Finance**
- Invoice Overview _
- Reviewing all incoming invoices to ensure they are properly coded before sending to accounts payables for processing
- Ensuring all dollar amounts are correct for all incoming monthly invoices
- Confirming that funding is available for work projects
- Reporting_
- Drafting reports for internal and external use to capture funding and other budgetary concerns
- Maintaining data bases using different platforms to track outstanding and completed work projects
- Creating reports for client driven requests
- Billing_
- Submitting all billable work to accounts payable to be invoiced
- Creating and submitting timesheets to accounts payables
- Submitting and tracking orders for supplies

**General Administration**
- Maintain the invoice filing system
- Answering general inquiries from staff, clients, and sub contractors
- Drafting letters and other correspondence

Good working knowledge of Excel is needed.

**Job Types**: Full-time, Permanent

**Salary**: $37,000.00-$39,000.00 per year

**Benefits**:

- Casual dress
- Extended health care
- On-site parking

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- No weekends

COVID-19 considerations:
Require to be fully vaccinated

Ability to commute/relocate:

- Dartmouth, NS: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Expected start date: 2023-08-07



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