Office Administrator

2 weeks ago


Dartmouth, Canada Bruno Builders Full time

Bruno Group is an integrated group of real estate and construction companies based in Dartmouth, Nova Scotia. Together, we are boldly building a better city. We are looking for a friendly, adaptive, and detail-oriented **Office Administrator** to join our team.

Reporting to the Director of Finance and People, the **Office Administrator** will be very important to the entire group of companies and crucial support to our President. Providing general office administration services while ensuring the timely and accurate completion of various administrative projects. This role will require a fun, creative problem solver with a ‘Get It Done’ philosophy. This person will be the friendly go-to person for visitors, staff, and clients alike.

**Responsibilities will include**:

- Welcome visitors and settle them into meeting spaces as appropriate.
- Answer group phone line and direct calls to appropriate parties.
- Coordinate incoming and outgoing mail and assist with couriers.
- Manage supplies and services for office and keep kitchen well-stocked.
- Arrange for lunch as needed for members of the management team.
- Coordinate meetings and assist with event and travel planning.
- Credit card transaction coding and receipt reconciliation.
- Manage the alarm system including code assignment and key management.
- Update online job postings as required.
- Scheduling and coordination on meetings and interviews for management team.
- Update information into various trackers.
- Participate in new leads process to ensure information is taken and shared appropriately.
- Assist with customer/client gifting.
- Run errands for leadership including bank deposits.
- Scan, copy, and print documents as requested.
- Ensure WCB & insurance are in place for all construction vendors requiring payments.
- 2+ years’ experience performing office administration.
- Exceptional English language skills, both verbal and written.
- Careful attention to detail coupled with a sense of urgency.
- Excellent organizational skills and the ability to meet multiple deadlines.
- Experience with Microsoft Office considered an asset.
- Reliable access to a vehicle is required.

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Commuter benefits
- Company events
- Dental care
- Disability insurance
- Discounted or free food
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Experience**:

- Office management: 2 years (preferred)

Work Location: In person



  • Dartmouth, Canada Central Office - Finance Full time

    Details: The Halifax Regional Centre for Education (HRCE) is the largest Centre for Education in Atlantic Canada with over 11,000 full-time, part-time and casual employees. Serving more than 58,000 students in 137 schools, our geographic region spans a 350 km radius. Add yourself to a world of learning today! HRCE offers: Attractive schedules...

  • Office Administrator

    4 weeks ago


    Dartmouth, Canada Duron Atlantic Limited Full time

    **Office Administrator**: The Office Administrator will be first point of contact for visitors, clients, and staff. This person will be organized, analytical while being a pacesetter for Duron. The Office Administrator should have exceptional communication and problem-solving skills to handle office duties and optimize office operations. You will also...

  • Office Administrator

    1 month ago


    Dartmouth, Canada Pennecon Full time

    Office Administrator Job No: PENNECON881 Location: Dartmouth Closing Date: 29 Feb 2024 NST Pennecon is a leading provider of integrated solutions throughout the heavy civil, industrial, services & maintenance, and marine industries.  Reporting to the Operations Manager, the Office Administrator will have a diverse role, overseeing all...

  • Office Administrator

    2 weeks ago


    Dartmouth, Canada Pennecon Full time

    Office Administrator Job No: PENNECON881 Location: Dartmouth Closing Date: 29 Feb 2024 NST Pennecon is a leading provider of integrated solutions throughout the heavy civil, industrial, services & maintenance, and marine industries.  Reporting to the Operations Manager, the Office Administrator will have a diverse role, overseeing all...

  • Office Administrator

    4 weeks ago


    Dartmouth, Canada Countertops and More Full time

    Job Overview: We are seeking a highly organized and detail-oriented Office Administrator to join our team. The Office Administrator will be responsible for overseeing daily office operations, managing administrative tasks, and providing support to the team. This is a full-time position with opportunities for growth and development. **Duties**: - Ensure...

  • Office Administrator

    7 hours ago


    Dartmouth, Canada Countertops and More Full time

    Job Overview: We are seeking a highly organized and detail-oriented Office Administrator to join our team. The Office Administrator will be responsible for overseeing daily office operations, managing administrative tasks, and providing support to the team. This is a full-time position with opportunities for growth and development. **Duties**: - Ensure...


  • Dartmouth, Canada Castone Construction Ltd. Full time

    ''' Office Administrator **Duties**: - Serve as the primary point of contact for all front desk activities, including greeting visitors and answering phone calls - Manage and maintain office supplies and inventory - Coordinate and schedule appointments and meetings - Assist with payroll processing and maintain employee records - Support human resources...


  • Dartmouth, Canada MCA Consultants Full time

    **MCA Consultants - Office Administrator** We are looking for an Office Administrator, you will play a pivotal role in maintaining the efficiency and productivity of our workplace. We are seeking a detail-oriented, proactive, and versatile professional who can adeptly handle a diverse range of administrative tasks. If you thrive in a dynamic professional...


  • Dartmouth, Canada Dartmouth Sport + Spine Full time

    Job Overview: We are seeking a highly organized and detail-oriented Office Administrator to join our team. The Office Administrator will be responsible for managing the day-to-day administrative operations of our office. This role requires strong organizational skills, the ability to multitask, and excellent communication skills. **Responsibilities**: -...

  • Office Administrator

    3 weeks ago


    Dartmouth, Canada Bruno Builders Full time

    Bruno Group is an integrated group of real estate and construction companies based in Dartmouth, Nova Scotia. Together, we are boldly building a better city. We are looking for a friendly, adaptive, and detail-oriented **Office Administrator** to join our team. Reporting to the Director of Finance and People, the **Office Administrator** will be very...

  • Office Administrator

    3 weeks ago


    Dartmouth, Canada Pennecon Full time

    Pennecon is a leading provider of integrated solutions throughout the heavy civil, industrial, services & maintenance, and marine industries. Reporting to the Operations Manager, the Office Administrator will have a diverse role, overseeing all general office administration functions for this fast-paced, dynamic organization including a wide variety of...

  • Office Administrator

    2 weeks ago


    Dartmouth, Canada Bass Pro Shops Full time

    **Summary**: Reporting to the Co-Manager/Assistant General Manager/ General Manager, the Office Administrator is responsible for providing administrative support to the Retail Management team, maintaining the administration to the team, coordinating activities or events. This position is often involved with sensitive information that must remain...

  • Office Administrator

    4 weeks ago


    Dartmouth, Canada Harbourside Engineering Group Full time

    The Harbourside Group of Companies, comprised of Harbourside Engineering Consultants, Harbourside Transportation Consultants and Harbourside Geotechnical Consultants, is a full service heavy civil infrastructure design firm with office locations in Dartmouth, Nova Scotia, Charlottetown, Prince Edward Island, St. John’s, Newfoundland and Hamilton,...


  • Dartmouth, Canada Sun Green Reach Inc. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 to less than 7 months **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such...

  • Office Administrator

    2 weeks ago


    Dartmouth, Canada Elizabeth Fry Society Mainland NS Full time

    The Office Administrator is a full time position responsible directly to the Director of Operations of the Elizabeth Fry Society Mainland Nova Scotia. Position Scope: The Office Administrator is expected to function within the philosophy and principles, rules of work, policies and procedures of the Elizabeth Fry Society Mainland Nova Scotia. The Office...


  • Dartmouth, Canada NORTHSTAR TRANSPORT INC Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer policies and procedures related...


  • Dartmouth, Canada NORTHSTAR TRANSPORT INC Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer policies and procedures related...


  • Dartmouth, Canada NORTHSTAR TRANSPORT INC Full time

    Education: - Expérience: **Education**: - Secondary (high) school graduation certificate **Tasks**: - Review and evaluate new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer policies and procedures related to the release of...


  • Dartmouth, Canada Overhead Door of Nova Scotia Ltd. Full time

    Overhead Door of Nova Scotia Ltd., is an established family owned business incorporated in 1956 and located in Dartmouth, NS. We provide a wide range of garage doors, accessories and service to both residential and commercial customers within Nova Scotia. We are looking for a versatile individual to join our team. **Responsibilities** - Coordinate and...

  • Office Administrator

    4 weeks ago


    Dartmouth, Canada AmeriSpec Full time

    We are seeking a customer-focused Office Administrator to join our team! This role is crucial to the smooth operation of our office and involves scheduling energy advisors for site visits, maintaining accurate customer records, and performing various clerical tasks. The ideal candidate will possess excellent multitasking abilities, strong numerical skills,...