Administrative Assistant/receptionist
3 months ago
Zip Signs Ltd. was founded in 1971 and since inception has been committed to achieving complete customer satisfaction. We are fortunate to share a unique environment here at Zip Signs with a dedicated, highly skilled workforce that has a proven foundation built on mutual trust and respect. Each of us brings unique skills and has a measurable and essential contribution to make to help achieve our common goals. Above all, while working safely, we must focus on continuously achieving quality standards in everything we do in order to meet and even exceed our customers’ expectations.
Come join our team
**Duties and responsibilities**
- Courteously and professionally receive and screen all in-bound calls and visitors.
- Review, evaluate and distribute all incoming and outgoing mail and packages
- Present a positive and professional image of the organization to all visitors, suppliers, inquiries and other interactions
- Maintain and monitor office supply inventory levels and place orders as required
- Type forms, letters, reports and memos as necessary
- Ensure visitors follow all Health & Safety requirements (i.e., sign in, use of PPE, etc.)
- Maintain reception area in a tidy and presentable manner
- Prepare timecards and enter job costing labour hours into Accounting system
- Distribute and file invoices
- Manage safety footwear voucher system
- Assist sales department with data entry and document preparation for large tenders and/or projects
- Assist with maintaining electronic file storage and ensure all documents are up-to-date
- File project work orders and invoices
- Assist with marketing mailings and online postings
- Coordinate logístical aspects of programs, meetings, seminars, social events, as requested
- Complete background checks for various subcontractors
- Various research projects
**Qualifications**
- College or University education in a related field
- Five years’ experience in a similar role
- Excellent written and verbal communication skills
- Ability to multi-task while meeting strict deadlines
- Superior computer skills with Microsoft Office
**The scheduled end date for this contract is March, 2025.**
- In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, Zip Signs will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation. _
**Job Type**: Fixed term contract
Contract length: 7 months
Pay: From $22.00 per hour
Schedule:
- 8 hour shift
- Monday to Friday
**Education**:
- Secondary School (preferred)
**Experience**:
- Administrative experience: 3 years (required)
Work Location: In person
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