Administrative Assistant, Analytical Operations

4 weeks ago

Edmonton, Canada EPCOR Full time

Highlights of the job

We have an exciting temporary full-time opportunity (for up to 18 months) for a highly organized and proactive Analytical Operations Administrative Assistant to join and support the Water Services Team working from the Rossdale Water Excellence Lab Building in Edmonton, AB.

The Analytical Operations Administrative Assistant is accountable for providing support to the Analytical Operations team and other groups in Engineering and Technical Services_. _This includes achieving accurate, timely, and high-quality administrative duties, reviewing and updating documentation, interacting with internal/external customers, tracking and recording documents, completing meeting minutes, and supporting the maintenance of SharePoint sites. It also includes processing purchase requisitions, contracts, invoicing/receiving, administering laboratory access, and other administrative and laboratory support as required.

What you’d be responsible for

The Analytical Operations Administrative Assistant is accountable to Manager, Laboratory Customer Service and Informatics and the main accountabilities will include, but are not limited to:

- Providing administrative support for Analytical Operations and Other Engineering and Technical Services Groups including:

- Procurement of laboratory supplies, and stationary/office supplies, photocopying, mail distribution and coffee station supplies.
- Processing, submission, and verification of external invoices.
- Ensuring chemical inventory and safety data sheet documentation is up to date.
- Processing expense claims, P-Card reconciliations, membership renewals etc.
- Arranging of external work requirements as required (i.e. vehicles, airfare, accommodations, per diems).
- Implementation and continuous improvement of administrative and laboratory filing and record management systems.
- Data entry of laboratory or lead management records.
- Preparation and maintenance of a variety of documents and correspondence materials (i.e. meeting minutes training checklists and records, etc.)
- Providing purchasing, requisition and receiving support for Analytical Operations including:

- Receiving and storage of laboratory supplies and chemicals.
- Preparing and generating requisitions through input from managers, scientists, and technologists.
- Maintaining requisition records.
- Reconciliation of receipt and invoice records.
- Investigating and resolving invoice issues.
- Providing administrative support, responsiveness and customer service related to internal/external customer inquiries.
- Assisting with:

- the maintenance and support of SharePoint sites and file storage systems.
- administrative aspects of generating laboratory reports, regulatory reports, and associated record distribution.
- record keeping regarding laboratory access, key management, and locker assignments.
- Coordinating workshops, retreats, wellness sessions, meetings, training, travel, meals and accommodations for the Engineering and Technical Services group and individuals.
- Maintaining a variety of documents and correspondence materials related to purchasing, presentations etc.
- Preparing and maintaining the Analytical Operations work site inspection schedule.
- Preparing and maintaining the Analytical Operations on-call Manager schedule and work alone device assignments.

What’s required to be successful

Qualifications, experience and behaviours you possess are:

- High school diploma (GED, or equivalent level of secondary education).- Advanced information processing and data entry skills (i.e. MS office)
- 3+ years of directly of experience in an administrative role.
- Intermediate level skills with Microsoft Office Suite (e.g. Word, Excel, Outlook, PowerPoint etc.), Microsoft Access, Microsoft Teams, and Microsoft SharePoint.
- Ability to:

- demonstrate a high level of attention to detail while performing administrative tasks (i.e. Data Entry)
- Experience with the following is considered an asset:

- Laboratory Information Management System or similar database.
- Working in a laboratory environment.

Other important facts about this job

Jurisdiction: CSU 52
- Class: A2
- Hours of work: 80 hours biweekly
- Wage: Starting at $30.89 per hour

Learn more about Working at EPCOR
- Follow us on LinkedIn, X, Glassdoor or Facebook

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Please note the following information:

- A requirement of working for EPCOR is that you are at least 18 years of age, successfully attained a high school diploma (GED, or equivalent level of secondary education) and legally entitled to work in Canada. (A copy of a valid work permit may be required.)
- If you are considered for the position, clearance on all applicable background checks (which may include criminal, identity, educational, and/or credit) and professional reference checks is required. Some EPCOR positions require an enhanced level of background assessment, which is dictated by law. These positions require advanced criminal record checks th

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