Operations Administrative Assistant

3 weeks ago

Edmonton, Canada NAIT Full time

**Please note: This position is limited to NAIT internal staff only.**

The School of Applied Sciences and Technology is currently recruiting for a full-time permanent administrative support position to support the Department Head with operational activities. The Operations Administrative Assistant carries out a variety of responsibilities to ensure smooth operation of the departments as follows:
Key Responsibilities:

- Assists the Department Head with operational activities in the areas of finance, scheduling, human resources, contracts, IWAS, timesheets, payroll, attendance management
- Support, mentors, and trains staff within and among program administration teams
- Onboards and supports new staff members (orientation, key requisitions, office space, etc.)
- Coordinates meetings including agendas, itineraries, meeting notices and related materials, calendar invites and response, records/distributes minutes; manages Department Head calendars
- Researches and prepares various forms of information
- Prepares reports, and organizes and tracks information

Skills and Knowledge:

- In-depth knowledge of NAIT-wide policies, guidelines, and procedures that impact the departments
- Knowledge of NAIT budget-related processes
- Knowledge of PeopleSoft Student Administration and Finance
- Proficient with MS Office Suite (Excel, Word, PowerPoint, Access, Teams)
- Excellent interpersonal and communication skills
- Strong organizational and time management skills

Qualifications:

- Completion of grade 12
- Related post-secondary certificate or diploma
- Minimum of three years related experience
- Equivalencies may be considered

Remuneration: $1,828.61 - $2,366.48 bi-weekly plus a comprehensive benefits package. (Classification: AUPE - Administrative Support V - ASV)
- This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement._

**Please submit a resume and Cover Letter to be considered for this opportunity.**

**About NAIT**

At NAIT, people matter.

We’re proud to have been named one of Alberta’s Top Employers for 12 consecutive years. Developing an engaging, supportive and rewarding work culture is something we take seriously. We know that people are our biggest asset - they are what makes NAIT a great place to work.

**What we offer**

We’ve created a benefits package that focuses on health and wellness, professional and personal growth, recognition and work-life balance.

NAIT is a flexible workplace and depending on the nature of your role, you may request flexible work arrangements with respect to where and when you work, including being on-campus full-time, working off-site, or a combination of the two.

Employees also have access to excellent vacation time, paid time off between Christmas and New Year's, a strong recognition program, learning opportunities, 2 annual all-staff professional development days and so much more.

**Health and safety**

NAIT continues to encourage everyone coming to our campuses to be fully vaccinated against COVID-19 and to get their booster shots as soon as they are eligible. Vaccination against COVID-19 remains the best way to prevent severe illness and death, and third doses can boost immunity to improve protection and limit spread.

**Additional requirements**

Applicants with education credentials earned outside of Canada who have not had them previously assessed should have their credentials evaluated by World Education Services or the International Qualifications Assessment Service (IQAS)

**Accommodations

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