Receptionist/administrative Assistant

6 days ago


Burlington, Canada INFINITY GROUP CONSTRUCTION Full time

**About us**

Infinity Group Construction Inc. (IGC), established in 2003, is a 100% Canadian-owned and operated property management company based in Burlington.

We specialize in providing comprehensive facility maintenance services, including plumbing, general maintenance, electrical services, and equipment repair, to both commercial and residential clients across Canada.

At IGC, we are committed to delivering outstanding quality, value, and innovation in every project we undertake.

We firmly believe our employees are our best assets, and we are dedicated to fostering a supportive environment that encourages continuous learning and professional growth.

In this opportunity, **we are seeking an ambitious and driven Receptionist/Administrative Assistant**.

**The Role**

**Qualifications**:

- Strong verbal and written communication skills, with a professional attitude when interacting with clients, vendors, and team members.
- Detail oriented individual with superior organizational skills.
- Self-motivated, results-oriented and ability to work under pressure.
- Ability to prioritize and manage multiple tasks and deadlines.
- Proficient computer skills, including Microsoft Outlook, Word, Excel
- High level of attention to detail and accurate recording
- Experience and knowledge in bookkeeping, QuickBooks and accounting principles
- Ability to handle sensitive and confidential information with discretion.
- Knowledge of office equipment (e.g. printers, scanners and telephone systems).
- Continuous learning ability
- Positive attitude; reliable & willing to help others
- Team player, flexible and problem solver

**Responsibilities**:

- Follow up with clients for invoices
- Enter and maintain internal data base and generate reports from in-house system
- Coordinate and collaborate with other staff to help complete the administrative requirements to get tasks completed
- Create and update records ensuring accuracy and validity of the information, including but not limited to organizing, scanning, filing, and other administrative duties when necessary.
- Assist Facility Maintenance Managers as needed.

**Education**:

- High School Diploma or equivalent (required).
- Certificate or Diploma in Office Administration, Business Management, or a related field (preferred).
- Additional certifications in QuickBooks, Microsoft Office, or Customer Service are an asset.

Accommodation is available on request. If you require a specific accommodation, please let us know.

Pay: $21.00-$23.00 per hour

Additional pay:

- Overtime pay

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- On-site parking
- Paid time off

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Weekends as needed

Ability to commute/relocate:

- Burlington, ON: reliably commute or plan to relocate before starting work (preferred)

**Experience**:

- administrative assistant: 3 years (preferred)
- receptionist: 2 years (preferred)
- Excel Pivot Tables: 2 years (preferred)

Work Location: In person

Expected start date: 2025-01-09



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