Current jobs related to Administrative Assistant - Vaughan - Ware Malcomb
-
Sales Support Coordinator
1 month ago
Vaughan, Canada The Administrative Alliance Full time**About Us**:The Administrative Alliance is a division of The Mason Group. We are a team of recruitment experts with over 60 years of combined experience and are skilled at matching administrative professionals with their career goals. Seeking a bright and dynamic Coordinator to support the Business Development Team to work for one of our great clients...
-
Administrative Assistant
4 months ago
Vaughan, Canada Donya Dental Supply Incorporated Full time**Company description** Donya Dental Supply Incorporated operates in the administrative management and general management consulting services industry, the Company operates in the niche market as a provider of business management consultancy specializing in marketing advise and business strategy consulting services, market research, and data analysis to...
-
Administrative Assistant
3 months ago
Vaughan, Canada Husky Heating & AC Full timeHusky Heating and Air Conditioning is an Ontario based company providing quality heating, cooling and indoor air solutions to GTA customers. We are looking for an experienced Administrative Assistant to join our team to support our fast growing service operations division. We would like you to be able to work independently as well as in a team, have friendly...
-
Administrative Assistant
4 months ago
Vaughan, Canada SmartCentres Full time**Job Title**: Administrative Assistant, Central **Reports To**: EVP, Portfolio Leader **Department**: Central Position Summary Provide administrative support with a high level of accuracy to the Business Units, including the coordination of the department’s administration activities. **Responsibilities**: - Support the EVP of Development, including...
-
Administrative Assistant
2 weeks ago
Vaughan, Canada Robert Half Full timeWe are offering an opportunity for an Administrative Assistant in Concord, Ontario. This role is within the industry and requires the candidate to manage a variety of administrative tasks such as handling phone calls, booking appointments, and maintaining records. This role offers a long-term contract employment opportunity.Responsibilities:• Answering...
-
Administrative Assistant
2 weeks ago
Vaughan, Ontario, Canada Empire Communities Full timeAdministrative Assistant Join our team as an Administrative Assistant and play a vital role in supporting our executive team. This is an exciting opportunity to work in a dynamic environment and contribute to the success of our organization. About the Role The Administrative Assistant will provide essential administrative support to 3-4 members of our...
-
Administrative Assistant
2 weeks ago
Vaughan, Ontario, Canada Shabad Transport Inc. Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Shabad Transport Inc. As an Administrative Assistant, you will play a vital role in supporting our daily operations and ensuring the smooth running of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our...
-
Administrative Assistant
9 hours ago
Vaughan, Ontario, Canada Gallopeni Custom Flooring Ltd. Full timeJob Title: Administrative AssistantGallopeni Custom Flooring Ltd. is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our management team and ensuring the smooth operation of our office.Key Responsibilities:Administrative Support: Provide...
-
Administrative Assistant
6 hours ago
Vaughan, Ontario, Canada Gallopeni Custom Flooring Ltd. Full timeJob Title: Administrative AssistantGallopeni Custom Flooring Ltd. is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our management team and ensuring the smooth operation of our office.Key Responsibilities:Administrative Support: Provide...
-
Administrative Assistant
4 months ago
Vaughan, Canada Isure Insurance Inc Full timeisure insurance is looking for a friendly, reliable, and positive Administrative Assistant to join our exciting and growing team! You will be in charge of the offices day-to-day operations and administrative support. Located in Vaughan, Ontario, isure is Canada’s fastest-growing online insurance brokerage, offering a wealth of insurance choices, features...
-
Administrative Assistant
3 weeks ago
Vaughan, Canada Isure Insurance Inc Full timeisure insurance is looking for a friendly, reliable, and positive Administrative Assistant to join our exciting and growing team! You will be in charge of the offices day-to-day operations and administrative support. Located in Vaughan, Ontario, isure is Canada’s fastest-growing online insurance brokerage, offering a wealth of insurance choices, features...
-
Administrative Assistant
3 months ago
Vaughan, Canada Techcom Full timeCategory: Administration Organization: TECHCOM Job Title: Administrative Assistant Location: Vaughan Position Overview: Reporting to VP, Administration and Finance, you will be involved in a variety of clerical and administrative functions to support various departments within TECHCOM. General Responsibilities & Expectations: - Ensure the office is...
-
Administrative Assistant
3 months ago
Vaughan, Canada Techcom Full timeJob Title: Administrative Assistant Location: Vaughan Position Overview: Reporting to VP, Administration and Finance, you will be involved in a variety of clerical and administrative functions to support various departments within TECHCOM. General Responsibilities & Expectations: - Ensure the office is running as efficiently as possible. Order and manage...
-
Administrative Assistant
5 hours ago
Vaughan, Ontario, Canada Multirim Inc. Full timeJob Title: Administrative AssistantWe are seeking an experienced Administrative Assistant to join our team at Multirim Inc. in a permanent position.Job Summary:The successful candidate will be responsible for providing administrative support to our team, including tasks such as data entry, report preparation, and correspondence. The ideal candidate will have...
-
Administrative Assistant
1 month ago
Vaughan, Canada Valard Group of Companies Full timeAdministrative Assistant reports to the Grid Response Supervisor. The incumbent is responsible for general clerical duties and should have relevant experience. The ability to thrive in a fast-paced environment is an asset as well. This position will be based in our new Freshway office. **Requirements**: **Duties**: - Assist in project administration for...
-
Administrative Assistant
3 months ago
Vaughan, Canada JLL Full timeJLL supports the Whole You, personally and professionally. JLL is seeking an Administrative Assistant to support the General Manager, Property Manager, Operations Manager, and the Specialty Leasing Manager of the Shopping Center. WHAT YOU’LL BE DOING Assist with the rent relief process, providing statements, mailing correspondence etc. Assist with the...
-
Administrative Assistant
4 hours ago
Vaughan, Ontario, Canada People Corporation Full timeJob Title: Administrator (In-Office)We are seeking a highly skilled and detail-oriented Administrator to join our team at People Corporation. As a key member of our BPA division, you will play a vital role in providing exceptional benefits experience to our members and businesses.Job Summary:The Administrator will be responsible for processing employer...
-
Assistant Administrator
3 months ago
Vaughan, Canada Index Construction Inc. Full time**Assistant Administrator Position** - Assist in managing day to day operations - Perform administrative tasks such as filing, data entry, organizing documents - Greet & assist visitors at Front Desk - Provide Support to other Team Members as needed - Attend project meetings with internal and external parties to monitor and support the construction team in a...
-
Administrative Assistant
4 months ago
Vaughan, Canada Canada Profi Lubricants Inc. Full timeCanada Profi Lubricants Inc. is located in Vaughan (Highway 7 W), Ontario. Our company focuses on selling auto lubricants such as engine oil, car care, anti-freeze, etc. We are currently looking for an Administrative Assistant to provide assistance to our management team. **Some of the main duties for the position**: - Preparing, keying in, editing and...
-
Administrative Assistant
1 month ago
Vaughan, Canada Valard Full timeAdministrative Assistant reports to the Grid Response Supervisor. The incumbent is responsible for general clerical duties and should have relevant experience. The ability to thrive in a fast-paced environment is an asset as well.This position will be based in our new Freshway office.RequirementsDuties:Assist in project administration for new work orders,...
Administrative Assistant
5 months ago
Ware Malcomb is hiring an Administrative Assistant for our Vaughan office
The role of the Administrative Assistant is to provide support to the offices in the Canada Region for Ware Malcomb (Vaughan, Toronto, and Ottawa). Responsibilities include supporting the Region in day to day administrative activities. This includes scheduling meetings, events, presentations & client interviews. The administrative assistant will assist with client/visitor interface, preparation of proposals and overall office policy & protocols.
**Admin Responsibilities Include**:
- Assist in maintaining office appearance
- Assist in scheduling team events/outings for each office
- Maintain conference room calendar and assists with booking conference rooms and equipment for meetings as required
- Sort/distribute/prepare daily in/outgoing mail/FedEx
- Perform light clerical duties such as data entry (entering/scanning contacts), typing and filing
- Learn office software systems such as Deltek Vantagepoint, OpenAsset, etc.
- General office support to include ensuring that office supplies are well stocked for each office & general office organization and tidiness for the Vaughan office.
**Project Responsibilities Include**:
- Help with opening project numbers in Deltek Vantagepoint
- Assist with preparing proposals
- Assist with billing/invoicing
- Assist in running Project reports from Deltek Vantagepoint
- Help with intake, filing & distribution of project related material submittals in Newforma
**Administrative Assistant Qualifications**:
- 3 years of administrative and/or marketing work experience, preferably in an architecture or engineering office
- Ability to work under pressure and maintain composure is essential
- Ability to multitask
- Ability to interface courteously and efficiently with staff/visitors
- Excellent verbal and written communication skills are essential
- Strong computer skills, including Microsoft Office programs and Internet skills, are essential
- Experience with Adobe Suite (InDesign, Photoshop, Adobe), video editing, databases, and CRM software programs a plus
- Experience with proposal/technical writing preferred
Established in 1972, Ware Malcomb is a contemporary and expanding full service design firm providing professional architecture, planning, interior design, civil engineering, branding and building measurement services to corporate, commercial/residential developer and public/institutional clients throughout the world.
With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of commercial office, corporate, industrial, science & technology, healthcare, retail, auto, public/institutional facilities and renovation projects.
Ware Malcomb offers the best of both worlds - a small-office, supportive and nurturing work environment with large company resources and support - providing an amazing opportunity for professional growth. Ware Malcomb offers a wellness-focused company culture, competitive salary and overall benefits package.
**Ware Malcomb is recognized as an Inc. 5000 fastest-growing private company and a Hot Firm and Best Firm to Work For by Zweig Group**
LI-Hybrid