Administrative Assistant
5 months ago
**Rock Your Career with First Onsite**
Hey there, rock star **First Onsite** is on the hunt for an Administrative Assistant to manage the life cycle of construction job files from initiation through to receipt of payment.
Are you an organized dynamo who thrives on project management and loves bringing order to chaos? If you're a get-it-done, can-do person who lives to organize (and wishes you could organize everyone else's life too), keep reading
At First Onsite, we're all about awesomeness and great values. We live for teamwork, integrity, and rising to the top in everything we do. Join us and become part of the crew that truly values your skills, passion, and drive. Let's make amazing things happen together
**A DAY IN THE LIFE OF AN ADMINISTRATIVE ASSISTANT who we call FILE MANAGER**
As an Administrative Assistant, you are an organizational expert You manage multiple job files at one time from initiation through to receipt of payment. You are responsible for the quality of each file in terms of accuracy and completeness, combined with making sure that timelines are met. Following our standard operating procedures, you complete data entry, tracking, and updates. If any filing issues occur, you report them to the management lead and assist in providing a plan of action.
On a daily basis, you collaborate with Project Managers (PM) and Construction Managers (CM) regarding projects requiring attention and/or approaching deadlines to ensure no slippage in project planning. You continuously review projects to make sure that both the customers' and our standards/key performance indicators are being met. Following up with PMs, CMs, and other stakeholders, you ensure that all tasks and filing of documentation are completed.
**QUALIFICATIONS**
- ** College or University Diploma/Degree**: You've got the knowledge and the creds to prove it
- ** Tech Savvy**: Master or willing to learn ClaimTrak, Xactimate, and XactAnalysis. Or like Word and Excel - if it's on a computer, you've got it covered.
- ** Typing Wizard**: You have fast fingers
- ** Numbers Guru**: Basic administrative/accounting math skills. You're not just organized; you can crunch numbers too
Can you juggle priorities like a pro and keep things running smoothly in a fast-paced environment? Got killer verbal and written communication skills? Are you all about the details with top-notch admin and record-keeping abilities? If so, you might just be the perfect person for this awesome office position
**ARE YOU READY TO JOIN OUR OFFICE TEAM?**
We thank all applicants, however, only those selected for an interview will be contacted.
- In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, First Onsite Restoration will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources or the Hiring Manager of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation._
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