Office Services Coordinator- Toronto

6 days ago


Toronto, Canada CoStar Group Full time

Office Services Coordinator
- Toronto

**Job Description**:
**Responsibilities**:

- Responsible for day-to-day office management of the Toronto office, and support of smaller regional satellite offices as needed
- Provide world class customer service to our staff for all office and facility needs
- Oversee office supplies, snacks, catering, internal office moves, guest management, parking allocations
- Liaise with landlords on regular basis, ensuring landlord-provided services such as cleaning, building engineering, and security meet our needs
- Manage service contractors for the office, including scheduled and/or equipment maintenance, minor renovation, and handyman projects
- Oversee purchasing for the office, create purchase orders, review and approve invoices
- Coordinate all in-office functions, such as space and seat planning, sustainability efforts, shipping/receiving and mail services, special events and catering
- Participate in the wellness/life/safety functions by scheduling required events such as fire drills, floor wardens, CPR/AED training
- Manage office security, including badging, access control and system upkeep; partner with our central Security team as needed
- Utilize and manage our Integrated Work Management/Experience System (IWMS)
- Other duties as assigned

**Basic Qualifications**:

- Bachelor's degree
- 3+ years of office and/or facilities management experience and/ or equivalent experience in admin support, property management, executive assistant
- Ability to travel 10% per year

**Preferred Qualifications**:

- 2+ years in similar role managing a large office
- Excellent communication skills
- Experience and proficiency using IWMS software experience
- Ability to build strong relationships at all levels of the organization
- Attention to detail and highly organized, and strong analytical and problem-solving skills
- Ability to manage concurrent responsibilities effectively
- Work style that fosters collaboration and leadership
- Advanced proficiency in Microsoft Office suite including Excel, PowerPoint, SharePoint, etc.

LI-KM1

CoStar Group is an Equal Employment Opportunity Employer; we maintain a drug-free workplace and perform pre-employment substance abuse testing



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