Office Coordinator

2 months ago

Toronto, Canada University of Toronto Full time

**Date Posted**:09/06/2024
**Req ID**: 39623
**Faculty/Division**: VP - Division of University Advancement
**Department**: Officec of Vice President Division of University Advancement
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00053388

**Description**:
**About us**:
The Division of University Advancement (DUA) aims to sustain and enhance the University’s academic mission, leadership, and worldwide impact, by engaging alumni and private sector constituents meaningfully in the mission of the University, building mutually beneficial relationships of increasing value and satisfaction over time.

DUA at the University of Toronto is engaged in a transformative agenda deeply rooted in the University’s vision for growth and innovation. We are focused on growing fundraising efforts; enhancing the effectiveness and satisfaction of alumni engagement and programs; building advancement talent capacity within and across divisions and creating an organization and culture that fosters diversity and inclusiveness.

**Your opportunity**:
The Division of University Advancement is led by the Vice-President, who is responsible for the strategic direction and leadership of a comprehensive advancement program that includes alumni relations, fundraising, advancement communications and advancement services. We hire outstanding people from a variety of backgrounds and currently seek an Office Coordinator to join our diverse group of talent.

Reporting to the Manager, Office of the Vice President, Advancement the Office Coordinator will provide a broad range of administrative support and guidance within the Office of the Vice President, Advancement. In this role the Office Coordinator will provide coverage to the front desk; coordinate tasks for projects and other strategic initiatives with stakeholders; format and generate reports; proof read and fact check; schedule travel plans; monitor and order office supplies; track ongoing contracts and permit renewals; coordinate meeting and event details including catering and overall logistics; perform data entry; support calendar and meeting management; handle sensitive and confidential information.

The Vice President, Advancement Office is a fast-paced, supportive and collaborative work environment that is motivated by the following Advancement Values: intentional inclusion, trust and transparency, authentic collaboration, grateful mindset, and driving impact.

**Your responsibilities will include**:

- Coordinating tasks for projects and other strategic initiatives with stakeholders
- Formatting data collected for presentations and reports
- Generating reports
- Scheduling travel plans and requesting appropriate accommodations
- Handling sensitive and/or confidential information
- Determining logístical details and activities for events and/or programming

**Essential Qualifications**:

- Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
- Minimum three years in an administrative support role, preferably in an advancement environment
- Proven success in providing effective front line customer service and support in a busy environment
- Strong analytical and problem-solving skills
- Experience drafting, editing and preparing correspondence and reports
- Excellent verbal and written communication skills
- Excellent interpersonal skills
- Superior organizational and time management skills in planning, executing, and completing tasks; the ability to multi-task and meet deadlines
- Proficiency in gathering, collecting and analyzing data; experience utilizing data to compile reports and write documentation.
- Strong understanding of the importance in maintaining the utmost confidentiality with respect to handling sensitive information.
- Ability to work independently with a high degree of initiative, discretion, and tact; ability and willingness to work cooperatively in a team environment
- Ability to problem solve and deal effectively with multiple priorities while maintaining a high degree of quality and accuracy

**Assets (Nonessential)**:

- Familiarity with various virtual communication platforms (Zoom, TEAMS) an asset
- Knowledge of the advancement profession combined with an understanding of the University’s Advancement programs is considered an asset

**To be successful in this role you will be**:

- Approachable
- Cooperative
- Courteous
- Diplomatic
- Organized
- Team player

**Closing Date**: 09/27/2024, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Term; **This is a year term position.**
**Schedule**: Full-Time; **This position is hybrid and qualifies for an AWA.**

**Pay Scale Group & Hiring Zone**:
**Job Category**: Administrative / Managerial
**Recruiter**: Fiona Chan

**Lived Experience Statement

  • Office Services Coordinator

    1 month ago

    Toronto, Canada Head Office Full time

    **Company**: Canada Lands **Location**: 1 University Ave Suite 1700, Toronto, ON **Employment Status**: Employee (Full-Time) **Short Summary**: Reporting to the Director, Human Resources with a dotted line to the Chief Human Resources Officer (CHRO), the Office Services Coordinator and HR Executive Assistant provides executive and administrative support,...

  • Business Support Coordinator

    5 months ago

    Toronto, Canada Cabinet Office Full time

    **Cabinet Office: Learn, Experience & Cultivate your Career in the Centre for Excellence** Does the idea of working centrally across government and alongside decision-makers interest you? Do you have an exceptional eye for detail, superior organization, and digital proficiency? Are you interested in the legislative and decision-making landscape? Are you...

  • Accounts Receivable and Office Assistant

    3 months ago

    Toronto, Canada Pension Office Full time

    **Role and Responsibilities** Responsible for all daily Financial Transactions related to the Accounts Receivable of the Pension Office Corporation, General Synod Pension Plan, Continuing Education Plan, Group Benefits Plan, Self-Insured Death Benefit Plan, Long-Term Disability Plan and the Endowment Plan - Maintains customer accounts - Coordinates with the...

  • Project Coordinator, Real Estate

    5 months ago

    Toronto, Canada Head Office Full time

    **Company**: Canada Lands **Location**: 1 University Ave Suite 1700, Toronto, ON **Employment Status**: Contract (15 months) **Short Summary**: Under the direction of the Real Estate management team, the Project Coordinator coordinates and administers supporting real estate activities and tasks over extensive cycles to support project owners (Directors)...

  • Project Coordinator, Real Estate

    1 month ago

    Toronto, Canada Head Office Full time

    **Company**: Canada Lands Company **Location**: 1 University Ave Suite 1700, Toronto, ON **Employment Status**: 24-month contract **Short Summary**: Under the direction of the Real Estate management team, the Project Coordinator coordinates and administers supporting real estate activities, procurements and tasks over extensive cycles to support project...

  • Office Services Administrator

    5 months ago

    Toronto, Canada Toronto Head Office - Primaris REIT Full time

    **Office Services Administrator**: Primaris REIT is currently hiring a dedicated and enthusiastic Office Services Administrator to join our team at our Head Office in Toronto, ON. If you have exceptional organizational skills and a keen attention to detail, and thrive in a dynamic, fast-paced environment, this exciting opportunity is perfect for you! As the...

  • Marketing Coordinator

    5 months ago

    Toronto, Canada Head Office - Primaris REIT Full time

    **Coordinator, Marketing**: Primaris REIT is currently hiring a dedicated and enthusiastic Coordinator, Marketing to join our team at our Head Office in Toronto, ON. If you have a passion for marketing, strong social skills and thrive in a dynamic, fast-paced environment, this exciting opportunity is perfect for you! Reporting to Manager, Marketing (Head...

  • Office Coordinator

    6 months ago

    Toronto, Canada Selrhub It Solutions Full time

    **Responsibilities**: - Coordinate day-to-day office operations to ensure a smooth and efficient work environment. - Greet visitors, answer phone calls, and manage incoming and outgoing mail and packages. - Maintain office supplies inventory and place orders as needed to ensure the office runs smoothly. - Assist with scheduling meetings, booking conference...

  • Office Coordinator

    5 months ago

    Toronto, Canada Canderel Full time

    **Who we are**: **Reports To**: Director, Residential Operations **Summary**: **Responsibilities**: Front Desk - Provide professional and friendly service to employees and guests. - Assist with office maintenance and organization. - Greet and welcome employees, visitors, and clients, ensuring compliance with health and safety regulations. - Answer and...

  • Office Coordinator

    2 months ago

    Toronto, Ontario, Canada RJC Global Impact Full time

    Job Title: Office CoordinatorWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at RJC Global Impact. As an Office Coordinator, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining a high level of customer service.Key...

  • Office Coordinator

    2 months ago

    Toronto, Ontario, Canada RJC Global Impact Full time

    Job Title: Office CoordinatorWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at RJC Global Impact. As an Office Coordinator, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining a high level of customer service.Key...

  • Office Coordinator

    2 weeks ago

    Toronto, Ontario, Canada ProScience Full time

    Job Title: Office CoordinatorAbout the Role:We are seeking a highly organized and detail-oriented Office Coordinator to join our team at ProScience. As an Office Coordinator, you will be responsible for coordinating seminars, conferences, and other events, as well as maintaining office procedures and routines.Key Responsibilities:Arrange and coordinate...

  • Office Coordinator

    3 days ago

    Toronto, Ontario, Canada Pizza Hut Full time

    We are seeking a highly organized and detail-focused Office Coordinator to join our team at Pizza Hut. As an Office Coordinator, you will be responsible for providing administrative support to our management team, ensuring the smooth operation of our office. Your duties will include scheduling appointments, managing calendars, and coordinating travel...

  • Office Coordinator

    3 weeks ago

    Toronto, Ontario, Canada Thrifty Car Rental Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at Thrifty Car Rental. As an Office Coordinator, you will be responsible for providing administrative support to our office staff, ensuring the smooth operation of our daily activities.Key ResponsibilitiesProvide administrative support to office staff,...

  • Office Coordinator

    3 days ago

    Toronto, Ontario, Canada EDUHOUSE TORONTO INC Full time

    Job Summary: We are seeking a highly organized and detail-oriented Office Coordinator to join our team at EDUHOUSE TORONTO INC. As an Office Coordinator, you will be responsible for coordinating the flow of information within the team, arranging and coordinating seminars, conferences, and planning daily operations.

  • Office Coordinator

    3 weeks ago

    Toronto, Ontario, Canada Sonu Renovations Full time

    At Sonu Renovations, we are seeking an experienced Office Coordinator to join our team. The successful candidate will be responsible for implementing new administrative procedures, reviewing and evaluating existing ones, and establishing work priorities to ensure procedures are followed and deadlines are met.The ideal candidate will have a secondary school...

  • Office Coordinator

    3 weeks ago

    Toronto, Ontario, Canada CBIS Full time

    Job Title: Office CoordinatorAbout the Role:We are seeking an experienced Office Coordinator to join our team at CBIS. As an Office Coordinator, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Review and evaluate new administrative procedures to ensure efficiency and...

  • Office Coordinator

    4 weeks ago

    Toronto, Ontario, Canada CBIS Full time

    Job Title: Office CoordinatorWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at CBIS. As an Office Coordinator, you will play a key role in ensuring the smooth operation of our office and providing administrative support to our staff.Key Responsibilities:Review and evaluate new administrative procedures to ensure...

  • Office Coordinator

    4 weeks ago

    Toronto, Ontario, Canada CBIS Full time

    Job Title: Office CoordinatorWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at CBIS. As an Office Coordinator, you will play a key role in ensuring the smooth operation of our office and providing administrative support to our staff.Key Responsibilities:Review and evaluate new administrative procedures to ensure...

  • Office Coordinator

    4 weeks ago

    Toronto, Ontario, Canada RJC Global Impact Full time

    Job Title: Office CoordinatorWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at RJC Global Impact.Job Summary:The Office Coordinator will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining a high level of customer service.Key...