Business Officer and Program Coordinator

2 months ago

Toronto, Canada University of Toronto Full time

**Date Posted**:10/04/2024
**Req ID**: 39944
**Faculty/Division**: University College
**Department**: College Administration
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00006876

**Description**:
**About us**:
The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacyof innovation and discovery that has changed the way we think about the world.

The Bonham Centre for Sexual Diversity Studies offers an undergraduate program, a collaborative graduate specialization (MA and PhD), hosts academic and community events, and supports research in queer, trans, and sexuality studies. Our aim is to forge connections among faculty, undergraduates, graduate students, and community members committed to critical dialogue exploring the social, political, historical, and institutional structures affecting 2SLGBTQ+ and BIPOC lives and communities.

**Your opportunity**:
Working under the general direction of the Director, Sexual Diversity, the Business Officer and Program Coordinator is responsible for coordinating and managing aspects of the financial operation and administration of the Centre and its Programs. Responsibilities include generating financial reports; processing invoices; coordinating the program budget; tracking and reconciling accounts.

The incumbent also provides support to the Director and the Centre including responding to correspondence; acting as the front-line contact by receiving and screening incoming calls and answering inquiries on behalf of the Directors. The Business Officer and Program Coordinator schedules meetings, coordinates admissions and registration; administers ROSI functions;assists potential and current students with enquiries. The Business Officer and Program Coordinator also supports the Graduate Collaborative Specialization in Sexual Diversity Studies, including enrolment, working with ACORN, and supporting the distribution of awards.

**Your responsibilities will include**:

- Planning and administering expenditures for operating budget
- Monitoring department budget to ensure expenditures remain within budgeted allocations
- Generating standard financial reports
- Acting as the first point of contact for general enquiries
- Coordinating the preparation and distribution of program and/or course material
- Collecting and submitting course enrollment counts
- Coordinating the recruitment of teaching assistants, course instructors, sessional lecturers and/or stipend instructors

**Essential Qualifications**:

- Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
- Minimum three (3) years recent and related administrative and financial experience.
- Experience managing and prioritizing a complex schedule.
- Experience financial processing in FIS and HRIS or similar systems.
- Experience updating student information in ROSI or similar student systems.
- Experience preparingbudget statements.
- Experience providing front line support to academic programs.
- Experience recruiting and supporting TA hiring and placements.
- Experience working with students and providing advice on program requirements.
- Excellent computer skills in Microsoft Office Suite, including: Word, Excel, Outlook and Teams
- Excellent verbal and written communication skills.
- Effective organizational, problem-solving skills.
- Excellent time management and interpersonal skills.

**To be successful in this role you will be**:

- Adaptable
- Approachable
- Communicator
- Diplomatic
- Multi-tasker
- Organized
- Proactive
- Problem solver

**Note**:
This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.

**Closing Date**: 10/14/2024, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Continuing
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Administrative / Managerial

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