Student Life Administrative Assistant

2 weeks ago


Toronto, Canada University of Toronto Full time

**Date Posted**:01/29/2024
**Req ID**: 35822
**Faculty/Division**: UofT Scarborough
**Department**: UTSC:Student Life & Intnl Student Centre
**Campus**: University of Toronto Scarborough (UTSC)
**Position Number**: 00052182

**Description**:
**About us**:
The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

The Office of Student Experience and Wellbeing’s Student Life & International Student Centre offers exciting programs, cultivates strong communities and provides opportunities that enhance the student experience outside of the classroom while committed to creating an inclusive and welcoming environment. Through our work and partnerships, every student will have the opportunity to actively participate in university life; find connection, community, and friendship; encounter new ways of thinking and being in the world; and experience leadership, independence, and success.

**Your opportunity**:
Working with a dynamic team and under the general direction of the Director, Student Engagement and Campus Life, you will be dedicated to the enrichment of the co-curricular life of the campus by serving as the main front-line support for the Student Life Programs office.

You will assume primary responsibility for Student Life Programs’ frontline services ensuring all visitors receive student-centric tailored information, support and referrals on matters related to Campus Groups, First Year Programs, Leadership, the Co-Curricular Record (CCR), Community Engagement, Black Student Programs, Indigenous Programs, and the Imani Academic Mentorship Program, in coordination with the International Student Centre.

You will also provide administrative support for the department, including supporting logístical details for events, making appointments and coordinating schedules, agendas and meeting minutes, and maintaining records.

**Your responsibilities will include**:

- Responding to enquiries within the defined scope of the role and redirecting as appropriate
- Booking rooms and arranging appropriate accommodations
- Liaising with contacts to ensure consistent administration procedures are followed
- Identifying and introducing variations to established administration processes
- Writing routine documents and correspondence
- Verifying the accuracy and completeness of documents
- Determining logístical details and activities for events and/or programming
- Making minor purchases and collaborating on cost estimates

**Essential Qualifications**:

- College Diploma (2 years) or acceptable combination of equivalent education and experience
- Minimum two years of work-related experience in a student development/student life role at the post-secondary educational level
- Experience working with diverse communities, student advising and an ability to work within an anti-oppressive/equity framework
- Excellent written, oral and presentation skills
- Excellent organizational skills and attention to detail
- Intermediate computer proficiency using Microsoft Office (Word, Excel and PowerPoint)
- Must possess the ability to relate to students in a manner that builds trust and confidence
- Must have the ability to manage competing priorities
- Must show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment

**To be successful in this role you will be**:

- Approachable
- Communicator
- Organized
- Resourceful
- Team player

**Notes**:

- Please note this is a** term **position until October 2024.
- A full job description is available on request from the UTSC HR Office.

**Closing Date**: 02/11/2024, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Term
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Student Services
**Recruiter**: William Guevarra

**Lived Experience Statement



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