Office & HR Administrator
2 months ago
**Job description**
**Job Title**: Office and HR Administrator
**Location**: Toronto
**Who we are**:
Founded in 1995, QPS is a leading independent third-party testing, certification, and field evaluation organization, headquartered in Toronto, Ontario. Our state-of-the-art testing laboratory is in Toronto, and we have engineering service offices across Canada, the USA, and Europe. We pride ourselves on employing top-tier engineering and support staff who bring unparalleled expertise. Our unmatched customer service—reflected in our delivery times, cost efficiency, and overall positive attitude—has attracted and retained thousands of very satisfied customers.
**Who are we looking for**:
**Key Responsibilities**
**Office Management & Administration**
- Answer phones, greet visitors, and handle mail distribution and Pitney Bowes machine maintenance.
- Manage office supplies, water, and business card orders; organize lunch and coffee for meetings.
- Coordinate boardroom setup for meetings and maintain a clean, functional workspace.
- Oversee daily office operations, including opening/closing procedures and vendor management.
- Organize company events and manage travel arrangements.
**HR Support & Communications**
- Assist with recruitment coordination, onboarding, and maintaining employee records.
- Organize employee recognition (service anniversaries, birthdays) and help with employee engagement initiatives.
- Other duties as assigned.
**What Do You Need to Succeed?**
To succeed in this role, you should have:
- **Education**: Diploma or degree in Business Administration, HR, or a related field.
- **Experience**: 3+ years of office administration or HR experience.
- **Strong Organizational Skills**: Ability to manage multiple office tasks, coordinate events, and ensure smooth daily operations.
- **Proactive Attitude**: A self-starter who takes initiative in solving problems and managing responsibilities with mínimal supervision.
- **Excellent Communication Skills**: Clear written and verbal communication to manage internal correspondence and employee communications effectively.
- **Attention to Detail**: Careful handling of administrative tasks, including maintaining accurate records and overseeing office supplies.
- **Interpersonal Skills**: Ability to interact professionally with employees, vendors, and customers, while fostering a positive work environment.
- **Time Management**: Ability to prioritize tasks and meet deadlines in a fast-paced work environment.
- **Tech-Savviness**: Proficiency in Microsoft Office and familiarity with platforms like LinkedIn for employer branding.
- **Valid Driver’s License and Access to a Car**: Required for running occasional office errands and attending off-site meetings.
**What We Offer**
- **Collaborative Environment**: Work alongside experienced and supportive professionals who are dedicated to your success.
- **Career Growth**: Grow your career in a company that values and recognizes the contributions of its employees.
- **Energizing Work Atmosphere**: Join a dynamic environment committed to delivering quality results and treating customers with the utmost respect.
- **Competitive Salary**: We offer a competitive salary that reflects your skills and experience.
- **Generous Time Off**: Enjoy 3 weeks of paid vacation days to ensure a healthy work-life balance.
- **Opportunities for Professional Development**: Access to training and development programs to help you reach your career goals.
**Equal Opportunity Employer**:
QPS will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity, and expressions, genetic information, martial status, age or disability.
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Etobicoke, ON M9W 5A3: reliably commute or plan to relocate before starting work (preferred)
Application question(s):
- Do you have a valid driver’s license and access to a car for running occasional office errands and attending off-site meetings?
**Experience**:
- Human resources: 1 year (required)
- Microsoft Office: 1 year (required)
- Administrative experience: 1 year (required)
- Organizational skills: 1 year (required)
Work Location: In person
Application deadline: 2024-10-11
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