Office Administrator

3 months ago

Etobicoke, Canada Aceis Group Ltd Full time

**Overview**

Aceis group, established in 2007, provides health and safety services to a diverse group of industries.

At Aceis, we believe that keeping employees safe is of utmost importance.

**Duties and Responsibilities**

We are seeking a proactive and detail-oriented Office Administrator to oversee the daily operations of our office, focusing on human resources, administrative duties, and financial management. This role requires a strong multitasker who can efficiently manage various responsibilities, ensuring the smooth and efficient running of the organization.
- Manage the recruitment process, including creating job postings, assessing CVs, and conducting interviews.
- Support onboarding and offboarding processes for new and existing employees.
- Provide guidance on HR-related topics such as benefits, compensation, and conflict resolution, ensuring issues are resolved promptly.
- Lead the organization of team events, off-sites, and other activities.
- Maintain employee training records and ensure compliance with document submission requirements for grant-supported positions.
- Oversee the full payroll process, including maintaining time records, processing wage changes, and preparing year-end payroll forms.
- Create and manage invoices and estimates using QuickBooks, handle credit card transactions, and organize vendor invoices for accurate and timely payment.
- Implement and maintain accounting practices, process financial transactions, and update ledgers.
- Audit accounts receivable and payable, track expenses, and maintain a vendor database.
- Input and manage employee receipts for reimbursement.

**Qualifications**:

- Degree or diploma in business administration or a related field
- Proven experience as an Office Administrator, HR Coordinator, or in a similar role.
- Strong understanding of HR functions, payroll processing, and bookkeeping.
- Proficiency in QuickBooks, accounting software, and Microsoft Office Suite
- Excellent organizational, communication, and interpersonal skills.
- Ability to manage multiple tasks efficiently and maintain confidentiality.
- High attention to detail and problem-solving capabilities.

**Job Types**: Full-time, Permanent

Pay: $18.00-$22.00 per hour

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Administrative: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: Hybrid remote in Etobicoke, ON M9V 2N8

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