Secretary D

4 weeks ago

Halifax, Canada Nova Scotia Health Authority Full time

**Req ID**:152429**
**Company: Nova Scotia Health**
**Location**:Central** Zone, **Nova Scotia Rehabilitation and Arthritis Centre - QEII**
**Department**:OPCZ Dir Clinical Services Rehab**
**Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)**
**Status: NSGEU** **Admin Professionals** Position**
**Posting Closing Date**:28-Mar-23**

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

**About the Opportunity**:
Reporting to the Program Manager, the Administrative Assistant (Secretary D) provides support to 5 managers in the Rehabilitation and Supportive Care Services portfolio. The administrative support provided includes Human Resources functions which include creating job requisitions in Success Factors, coordinating the job competition process such as organizing skills testing and scheduling, setting up, and preparing for job interviews. The Secretary is responsible for the coordination of Performance Appraisal for all staff reporting to all five managers. The Secretary will schedule all meetings for managers as well as make inquiries and gather information on behalf of the managers and staff. Other important duties include payment of invoices, petty cash transactions, purchasing of materials, maintaining records of staff licensure, and coordinating with IT, Engineering, outside contractors. In addition, the Secretary will respond to requests and inquiries and assist with manager, colleagues, and stakeholders on an as-needed basis.

**About You**:
We would love to hear from you if you have the following:

- Grade 12/GED
- One year office or business administration course
- Two years of experience in a clerical role
- Proficient with Microsoft Office (Word, Excel, PowerPoint) and Outlook)
- Proficiency with Time Capture, Success Factors and SAP is preferred
- Previous experience in a healthcare environment preferred
- Financial statement reconciliation experience preferred
- Excellent written and oral communication skills including formatting and proof-reading of large documents
- Self-directed; demonstrates initiative, accuracy, and efficiency
- Excellent organizational skills, ability to set priorities and manage multiple tasks
- Ability to work well under pressure
- Sound problem solving and decision-making skills
- Competencies in other languages an asset, French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

**Hours**:

- Permanent, Full-time position; 70 hours bi-weekly

**Compensation and Incentives**:
$20.36 - $23.14 Hourly

**Once You've Applied**

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

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