Secretary D

7 days ago

Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

Req ID: 153474

Company:
Nova Scotia Health

Location:
Central Zone, Mumford Professional Center

Department:
PHC STRAT-REQUEST FOR CARE CLINIC-CCZ

Type of Employment:
Permanent Hourly FT (100% FTE) x 1 position(s)

Status:
NSGEU
Admin Professionals Position

Posting Closing Date: 17-Apr-23


Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada.

We're on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province.

Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions.

Join a diverse team of innovators, collaborators and creative thinkers today.

About the Opportunity:


Reporting to the Health Services Manager, Primary Health Care, the secretary provides secretarial and administrative support for Primary Health Care (Central Zone)
Request for Care Program with Nova Scotia Health Authority.


The Secretary will:

  • Provide general secretarial and administrative support for the Request for Care (Appointment bookings, meeting and room bookings, assisting with preparation for meetings / events, mailing, faxing, ordering supplies, etc.)
  • Make regular content updates (data entry) to program schedules using inDesign, including arranging printing and distribution
  • Make updates to Primary Health Care web pages as needed
  • Collate and input data for quality improvement initiatives
  • Provide main reception support
  • Process physician payments monthly
  • Provide support for onsite operations
The Secretary may also provide additional support for individuals, organization-wide committees/task forces/foundations/auxiliaries/community groups as assigned.

On an as-needed basis, the incumbent may also provide general administrative coverage in the absence of other secretaries reporting within the portfolio.


About You:

  • Grade 12 plus graduate of a recognized office administration / business / secretarial program, OR an equivalent combination of education, training and progressively responsible experience
  • Two years' recent related experience required
  • Experience using inDesign, or similar desktop publishing software is an asset
  • Minimum typing speed of 60 wpm
  • Excellent verbal and written communication skills
  • Proficiency in drafting correspondence, taking minutes and preparing reports
  • Excellent interpersonal and customer service skills
  • Strong organizational, time management and planning/prioritization skills
  • Experience in a healthrelated environment preferred.
  • Competencies in other languages an asset; French preferred
Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours:

  • Permanent Full Time; 70 Hours biweekly

Compensation and Incentives:

$ $23.14 Hourly

Once You've Applied
Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile.

Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

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