Unit Secretary, Surgery

7 months ago

Toronto, Canada North York General Hospital Full time

Company Bio
IMAGINE a hospital where everyone is committed to excellence. We did. We are. From boardroom to bedside, we go above and beyond to offer the best and safest patient care. At North York General Hospital (NYGH), we put our patients first in everything we do. We are achieving a new standard of excellence in integrated patient-centered care and as one of Canada's leading community academic hospitals, we are building on our academic foundation through enhanced education, research and innovation. North York General Hospital is part of North York Toronto Health Partners, a collaborative partnership with patients, primary care, and community partners, a first
- generation Ontario Health Team, driving the development of a locally integrated health system to serve the community. As part of our dynamic team, you too can stand out and be amazing At North York General, our team is making a world of difference.
Position Summary
Unit Secretary, Surgery-OR
Your goal in this position is to perform administrative, secretarial and receptionist support for the Perioperative Services in a confidential, sensitive and professional manner. You have effective written and spoken communication skills, use your critical thinking and problem solving skills, and embrace the challenge of prioritizing work demands in a fast paced and stressful environment. The position supports the hospital’s academic mandate by advancing care through teaching and learning and/or transforming care through research and innovation. This position contributes to the shared responsibility of ensuring health and safety policies are followed to provide for a healthy environment for patients, staff, physicians, volunteers and families. This position supports the Hospital’s academic mandate by advancing care through teaching and learning and/or transforming care through research and innovation. This position contributes to the shared responsibility of ensuring health and safety policies are followed to provide for a healthy environment for staff, physicians, volunteers, learners, patients and families.
On a practical level, you will

Support and adhere to Hospital policies and procedures

Communicate with staff, patients, families, internal and external parties

Coordinate various interdepartmental activities and requests such as transportation of patients for tests, discharge and services required on the unit

Accepts, coordinate and triage telephone calls and inquiries and process them in an appropriate and timely manner

Assume responsibility for identification and advancement of issues and concerns with the Clinical Team Manager or Coordinator in a time sensitive manner

Compile and disseminate material/documents related to Program activity

Manage confidential information in a sensitive and professional manner

Book surgical patients from the on line SBR tool into Surginet.

Liase with Surgeon and Endoscopists offices for weekly signoffs and OR packages.

Prepare reports in Cerner and review then confirm completed surgical cases.

Input time cards into Kronos and prepare reports, prepare the nursing on call list for distribution.

Triage management of urgent surgical cases with the Clinical Coordinator/ resource nurse in the OR.

Prepare statistics, reports, photocopying, prioritizing and processing of information as required

Manage unit supplies, services and repair needs.

**Qualifications**:
Grade XII diploma

A medical office assistant certificate or minimum one year comparable office experience with medical orientation

Medical terminology course required.

Accurate minimum typing speed of 45 w.p.m

Proficiency in Microsoft Office including; Word, Excel and PowerPoint

Experience with SBR and Surginet preferred

Knowledge of WTIS and Cancer Care Ontario preferred.

Previous experience as a unit secretary in the operating room, endoscopy, day surgery and Recovery room an asset

Bilingualism in French/English an asset
What We Offer
Working at NYGH means working with a dynamic team of fellow healthcare providers, staff, and volunteers in one of Canada’s leading hospitals. This is a Part Time Casual position with 8 hour shifts, days, evenings and weekends in the Surgery
- Operating Room Unit. We offer a highly competitive total compensation package which includes pay in lieu of benefits, vacation pay and the opportunity to join the Hospital Pension Plan.

**FOR EXTERNAL APPLICANTS ONLY**: As a condition of employment, you are required to submit proof of COVID-19 vaccination to the Hospital’s Occupational Health and Safety department
How to Apply

Think you're the right person for the job? Here's your first chance to show us why:
Closing Statement

At North York General, we are committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live, including those with disabilities. North York General is committed to providing accommodations i

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