Corporate Administrative Assistant

2 weeks ago

Burnaby, Canada Houle Electric Limited Full time

A career that gives you purpose. A company that stands up for you. A team where you can be yourself. Sound too good to be true? This is life at Houle. We believe in empowering communities through local projects that positively impact people's lives. We're a passionate group of people who love collaborating on innovative and challenging projects.

**About this role**
We are recruiting for a Corporate Administrative Assistant, Temporary 14-months to join our Burnaby office. Here's how your role will strengthen our team. This position is responsible for providing a variety of interesting administrative and clerical services such as collecting data from project managers, data entry, running reports, checking reports in ERP and Project Management systems, to assist with ensuring effective and efficient operations.

**Your responsibilities**
- Perform Administrative duties for the Corporate services and office staff
- Enter data, generate and distribute routine reports (Field Status Reports, Job Status Reports, and Market Recovery Reports)
- Act as a resource to other Corporate Administrators and Project Managers for the reporting of projects
- Manage user access permission and roles within construction project management platform - Procore, including adding new users, removing inactive accounts, and ensuring appropriate access levels for different team members
- Create and enter project detail files in ERP system (JDE)
- Confirm successful syncing of information between ERP system and Project Management System (Procore)
- Enter change order data from spreadsheet to ERP system
- Other administrative duties including printer support, filing, ordering supplies, and reception break coverage

**Your experience and skills**
- High School Diploma
- Minimum 2 years of clerical office administrative experience
- Beginner to intermediate proficiency using MS Office (Word, Excel, Outlook)
- 1-2 years' experience using Adobe Acrobat
- Experience using ERP systems, an asset
- Effective verbal and written communication skills
- Team player with excellent interpersonal skills with the ability to build successful working relationships
- Highly organized and detail-oriented
- Flexible and able to multi-task in a changing, fast-paced environment

**About Houle**
As BC's leading electrical contractor and systems integrator, we believe in delivering safe, reliable power for the future. From hospitals and universities, to airports, shipping terminals and shopping centres, our electrical and technology professionals proudly provide innovative solutions that create value for our customers every day.

Since 1944, we've been dedicated to our craft, committed to quality workmanship, and building teams that thrive. Driven by purpose and connected through collaboration, our focus on people guides our success in delivering some of the most exciting infrastructure projects in the province.

As a certified **Great Place to Work** and **Best Managed company,** we have been recognized for our efforts in creating a safe and inclusive work environment.

**Why join our team?**

**We emphasize having a work-life balance** - We offer flexible work schedules and a competitive vacation policy.
**Continuous development is a top priority** - Whether you're looking for a corporate career or a career in the field, you are supported with access to tools and training for development and growth.
**Our employee benefits prioritize your financial, physical, and mental well-being** - From RRSP matching to health and wellness reimbursements and additional Houle days off, we've got you covered.
**We have many exciting project opportunities** - With many projects on the go around BC, we're certain you will find countless ways to bring communities to life.
**We have fun** Connection is key at Houle, from industry events to themed office gatherings, we never miss an opportunity to celebrate. Join us for our summer bbqs, potlucks, charity fundraisers, community volunteering, and many more fun events
**A safe space for everyone** - We celebrate diversity and are proud to be an equal-opportunity employer. We're committed to diversity and inclusion and strive to foster, cultivate and preserve a culture of belonging for all employees.

**Salary range: $45,000-$55,000** per year plus a competitive total compensation package._ Actual salary will commensurate with experience, skills and overall match to the position offered. Let's chat throughout the hiring process and determine the best fit._

**Sound like a match? We'd love to connect.**

Connect with us on LinkedIn, Instagram, Facebook, and Twitter

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