Clk 12r Executive Administrative Assistant

1 month ago

Burnaby, Canada BC Public Service Full time

Posting Title- CLK 12R Executive Administrative Assistant- Position Classification- Clerk R12- Union- GEU- Work Options- Location- Burnaby, BC V3J 1N3 CA (Primary)- Salary Range- $52,803.18 - 59,607.79 per annum- Close Date- 12/7/2023- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public Service -> Public Safety & Sol General- Ministry Branch / Division- BC Liquor Distribution Branch- Job Summary**About the BCLDB**:
At the Liquor Distribution Branch (LDB) our vision of ‘Service. Relationships. Results.’ is all about providing a valued service, building strong relationships with our stakeholders, and achieving greater results for the province.

The LDB is one of two branches of government responsible for the cannabis and liquor industry of B.C. We operate the wholesale distribution of beverage alcohol and non-medical cannabis within the province, as well as the household retail brands of BC Liquor Stores and BC Cannabis Stores.

We employ nearly 5,000 people in over 200 communities and have hundreds of career opportunities spanning our entire wholesale, retail and corporate operations - from supply chain logistics to high-tech solutions, and everything in between. The LDB has been named one of BC’s Top Employers 14 times over for offering exceptional places to work, flexible work hours and earned days off, extended health and dental benefits, maternity and parental leave top-up payments, a pension program, in-house professional and leadership development, and subsidies for professional accreditation.

Corporate Strategic Services (CSS) plays a critical role in supporting the entire organization. Comprised of Corporate Communications and Stakeholder Relations, Policy and Information Management, Privacy and Access Services, Sourcing and Vendor Performance, Strategy & Business Transformation and the Corporate Project Management Office, CSS is driven by customer-service and taking action to advise, consult and support each business area throughout the LDB.

The CSS team is comprised of approximately 50 staff. What brings CSS together as a team is the ability to work together to support both the operational areas of the business and other support areas (e.g. Corporate Operations, Finance, Human Resources, Information Technology). The group has a strategic lens with a focus on ensuring the organization aligns and complies with corporate priorities, policies, legislation, best practices, and government mandate.

**About this role**:
To accomplish its objectives, the position develops and maintains effective working relationships with:

- Executive Director: provides comprehensive administrative and financial services.
- Employees (within work unit), internal clients and contacts (within LDB): collaborates on initiatives, provides administrative and coordination services, carries out assignments on behalf of the Executive Director/Director, and exchanges information.
- Government stakeholders: provides liaison support to book meetings; answers queries; responds to requests; etc.
- External clients and contacts: provide information in response to inquiries; coordinates events, travel, meetings; gathers information; etc.
- LDB operational support (e.g. Finance, Human Resources, Information Technology, etc.): provides expertise and guidance; arranges services; receives approvals; and exchanges information.

Contractors/vendors: arranges for services; monitors work performance, signs off on delivery.

A successful completion of a criminal record check is required.

For complete details about this opportunity, including accountabilities, please refer to the attached job description, also located in the Additional Information section at the bottom of the posting.

An eligibility list for permanent or temporary future opportunities may be established.

**Position requirements**:
**Education and Experience**:

- A minimum of one (1) year of senior administrative support experience in a large, high-volume office environment, including recent experience as an executive assistant and including:

- Experience coordinating services and managing the daily business of senior executive(s).
- Experience providing financial services, including reconciling transactions, reviewing financial reports, preparing accruals, etc.
- Experience dealing with confidential and sensitive matters using sound judgement, tact, and diplomacy.
- Degree, diploma, or certificate in a related area (business administration, administrative assistance) is preferred.

A combination of training, education and experience may be considered equivalent to the educational requirement, i.e., three (3) years of recent related experience*.
- Recent, related experience is defined as occurring in the last five (5) years.

**Application instructions**:

- **Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that

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