Administrative Assistant

3 weeks ago

Burnaby, Canada Strata Engineering Full time
The Company

Strata Engineering is a leading engineering consulting firm, specializing in the field of building science. Situated in Burnaby, BC, our expertise encompasses building envelope, structural, and mechanical engineering. A cornerstone of our services includes meticulous building condition assessments, inspections, and reviews. We firmly believe that a comprehensive evaluation of any defect is fundamental to devising effective solutions. Our objective is to discern the most dependable, enduring, and economical solutions, tailored to each client and their unique building requirements.

Our core values - Integrity, Respect, Improvement, Professionalism, and Balance - serve as the guiding principles that shape our every decision and action. At Strata Engineering, we believe in upholding the highest standards of ethics, treating our clients and colleagues with utmost respect, continuously striving for improvement, maintaining professionalism in all endeavors, and fostering a healthy work-life balance.

What truly sets us apart is our outstanding corporate culture, which is deeply rooted in teamwork, collaboration, and fun We understand the importance of creating an environment where our employees feel valued, motivated, and empowered to unleash their full potential. Whether it's through team-building activities, opportunities for development, celebrating achievements, or participating in Social Committee events, we ensure that every member of our team feels supported and inspired.

At Strata Engineering, we are not just a company - we are a community of passionate individuals dedicated to making a positive impact through our work. Join us as we embark on an exciting journey of growth, innovation, and excellence in engineering consulting.

The Opportunity:

Strata Engineering is currently seeking an Administrative Assistant for our Burnaby Head Office. As Administrative Assistant, you will provide support to our team of Project Managers and Project Coordinators.

Core Responsibilities:

The core responsibilities of this role include:

  • Communicate with clients to understand their project requirements and gather relevant information to prepare proposals in response to requests for quotations.
  • Collaborate with internal teams to define project scope and prepare, issue, track, and follow-up on proposals.
  • Support the team with project tasks, including document requests, bookings, coordination of deadlines, and general Client coordination.
  • Coordinate the scheduling of inspections and site visits according to project timelines and team availability and ensure that all necessary access and resources are available for scheduled inspections and site visits.
  • Create, distribute, and compile Client-filled surveys and questionnaires.
  • Assist in the issuance of reports, presentations, and other documentation as directed by the team leads.
  • Maintain CRM system, including updates to proposal, project, and contact information.
  • Prepare data reports from CRM system based on information required by the team leads.
The duties of the job may change to suit your individual skills and interests, which is highly encouraged in our team.

Qualifications:

Degree or other formal education with a focus on business administration or related field. Background in architecture, engineering, building science, or construction is an asset.

  • 2+ years' experience as an administrative assistant, preferably in an engineering/construction environment.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat.
  • Experience with calendar management and scheduling software such as Microsoft Outlook
  • Proficiency in using Insightly CRM or similar customer relationship management software.
  • Ability to quickly learn and adapt to new software systems and tools used within the firm.
  • Excellent organizational skills with the ability to prioritize tasks and manage time effectively.
  • Strong attention to detail and accuracy in all work performed.
  • Experience in communicating and managing stakeholder expectations.
  • Ability to communicate Clients’ needs to the Project Team.
  • Ability to anticipate needs and proactively identify solutions to potential issues.
  • Resourcefulness in finding information and resolving problems independently.
  • Willingness to ask questions and seek clarification when needed.
  • Professional English language proficiency and fluent in verbal and written communication.
  • Eligibility for employment within Canada.
We offer a competitive salary, flexibility, good work-life balance, a supportive atmosphere, and a great benefits package.

If this position sparks your interest, we encourage you to reach out Kindly provide us with your resume and a cover letter detailing your background, achievements, and why you believe this role aligns well with your skills and aspirations. We look forward to learning more about you

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