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Administrative Coordinator

4 weeks ago

Halifax, Canada Dalhousie University Full time

Position Information

**Position Title**
- Administrative Coordinator**Department/Unit**
- Computer Science**Research Project**
- AI Institute**Location**
- Halifax, Nova Scotia, Canada**Posting Number**
- GP058-24**Employee Group**
- Grant-Paid**Position Type**
- Temporary**Duration of Contract (if applicable)**
- 1 year**Employment Type**
- Part Time**Full-time Equivalency (FTE)**
- 0.20**Salary**
- $40,000 - $50,000 (per annum based on 35 hours per week) pro-rated to $8,000-$10,000 per annum based on 20% FTE (7 hours per week)**About the Organization**
- Big Data Analytics is currently in the process of renewing to become the AI Institute at Dalhousie University. The goal is to create a vibrant hub dedicated to advancing cutting-edge research in artificial intelligence and machine learning, fostering innovation, and building bridges between academia, industry, and the community. We are currently seeking a highly organized, technically savvy, and proactive Administrative Coordinator to support the operational and communication needs of the Institute.**Job Summary**
- Reporting to the Principal Investigator, the Administrative Coordinator will play a key role in ensuring the smooth day-to-day operations of the AI Institute. This includes enhancing the visibility of the Institute’s initiatives, improving its online presence, and providing logístical support to the team. If you are passionate about AI, possess excellent communication skills, and thrive in dynamic environments, we would love to hear from you.**Key Responsibilities**
- Improve and maintain the AI Institute website, ensuring content is up-to-date and engaging. This includes managing blog posts, mailing lists, and potentially other external communications, including video in collaboration with the Faculty of Computer Science Communications and Marketing team.
- Schedule and organize Institute meetings, including internal research meetings, external advisory board discussions, and outreach events.
- Develop and implement new administrative processes to improve the efficiency and effectiveness of the Institute’s operations.
- Coordinate between different partners, managing key documents, and ensuring projects move forward smoothly.

**Note**

**Required Qualifications**
- Post-secondary education with one year of relevant experience
- Strong organizational skills with the ability to manage multiple projects and deadlines.
- Technical proficiency to update and maintain the Institute’s website and manage digital communications (experience with website management, mailing lists, or video content creation is a plus).
- Excellent written and verbal communication skills.
- Ability to work independently and proactively identify opportunities for improvement.
- Interest in or familiarity with AI, HTML/web technology, or research environments is an asset.
- Outgoing, professional demeanor with the ability to collaborate effectively with diverse teams.

**Assets**

**Additional Information**

**Application Consideration**Diversity Statement**

Posting Detail Information

**Number of Vacancies**
- 1**Open Date**
- 11/01/2024**Close Date**
- 11/14/2024**Open Until Filled**
- No**Special Instructions to Applicant**

**Quick Link for Direct Access to Posting