Executive Administrative Coordinator

1 week ago

Halifax, Canada Province of Nova Scotia Full time

**Department**:Finance and Treasury Board

**Location**:HALIFAX

**Type of Employment**:Permanent

**Union Status**:Exclusion - Non Union - NSPG

**Closing Date**:16-Nov-23 (Applications are accepted until 11:59 PM Atlantic Time)

**About Us**:
At the Department of Finance and Treasury Board we strive to provide financial leadership, analysis and policies that strengthen Nova Scotia. As stewards of the province’s financial affairs, we deliver a wide range of corporate fiscal and management services - including the preparation of the provincial budget, forecast updates, fiscal and tax policy, and administration - as well as ensure government plans are coordinated and fiscally responsible.

**About Our Opportunity**:
The Executive Administrative Coordinator provides a comprehensive range of executive level administrative support to and is responsible for the effective and efficient management of the Finance and Treasury Board Office, as well as occasional support to other members of the senior management team. This position acts as a primary contact for stakeholders both internally (including staff and senior officials) and externally (including external agencies, media and public) in a highly confidential environment. The Executive Administrative Coordinator also provides operational support to an Associate Deputy Minister** **and ensure seamless coverage during periods of planned and unexpected absences.

**Primary Accountabilities**:
We count on your expertise to ensure efficient operations of administrative support functions through effective office management. A few of your key responsibilities will include:

- Preparing and composing confidential correspondence, reports and presentations on behalf of the senior leadership;
- Routing and prioritizing all incoming mail, inquiries, and correspondence;
- Coordinating and managing schedules and calendars as well as travel and accommodations as required;
- Arranging meetings and events; and
- Ensuring constant innovation and administrative process improvements.

In addition to the above, you will work to ensure efficient work flow is achieved by managing numerous operational processes, such as bring forward and workflow monitoring systems and correspondence processing.

**Qualifications and Experience**:
An equivalent combination of training, education and experience will be considered. Equivalencies may include but are not limited to:

- Completion of a 2-year diploma and 3 years of related experience
- Completion of a related Bachelors degree and 1 year of experience
- At least 5 years of related experience

You have a high degree of professionalism, tact, diplomacy and a high level of confidentiality and sensitivity to the needs and requirements of senior officials. Must understand the political and bureaucratic significance of issues and documents. You have an extensive knowledge of government processes, procedures and practices. Demonstrates sound judgement, flexible and able to adapt to changing demands with the ability to prioritize multiple priorities under simultaneously tight deadlines.

Attention to detail and a high level of accuracy in your work is essential, you have exceptional typing, proofreading, and grammar skills.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks

**Equivalency**:
**Benefits**:
The Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offering and eligibility criteria.

**What We Offer**:

- Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
- Engaging workplace. Our employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
- Countless Career Paths for Nova Scotians.
- Department Specific Flexible working schedules

**Pay Grade**:_ _EC 06

**Salary Range**:_ _$2,010.61 - $2,513.26 Bi-Weekly

**Employment Equity Statement**:
Current government employees may access this posting through the link below:

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