Administrative Support

7 months ago

Edmonton, Canada Edmonton Catholic Schools Full time

Edmonton Catholic Schools is a large urban school division whose mission is to provide a Catholic education that inspires students to learn and that prepares them to live fully and to serve God in one another. The Division is comprised of over 44,000 students and 5,000 employees in 95 schools plus other sites.

**Administrative Support (5) Floater**:
**Requisition ID**: 8017

**Hours Per Week**: 35

**Position**: New

**FTE**: 1

**Department**: Office Support Staff Replace

**No Months Per Year**: 10

**Position Status**: Temporary

**Employee Group**: Unifor

**Rate of Pay**: $34,590 - $49,020

**Posting Closing Date**: 11/30/23

The primary purpose of this Administrative Support (5) Floater position is to act as a division wide support at different schools on an as needed basis. The individual is required to perform a range of reception, procedural, office support and financial functions. The primary function is to provide administrative coverage for Administrative Supports within the Division. The Administrative Support (5) Floater must be self-managed and flexible.

**Responsibilities**:

- Handles all accounting activities within the school
- Maintains and updates various accounts, reports, ledgers and records; assigns coding associated with a school or decision unit; monitors cheque issuance; reclaims cash reimbursements
- Receives, sends, verifies and prepares invoices, cheque requisitions, enters amounts into general ledger using proper codes; sends to Financial Services for payment
- Prepares bank deposits for pickup; balances bank statements; collects money; issues receipts
- Completes month end reports; GST reports; ad hoc reports as requested
- Assists principal with setting up the school budget
- Collects bus pass money and submits to Transportation Services
- Reviews staff purchasing card transactions; codes into proper accounts; reconciles purchasing card accounts
- Creates and registers all new students using an electronic student records system; obtains information from prior school or school district; maintains record of outgoing students and ensures records are transferred to new school; makes changes to student information when necessary
- Collects attendance slips and inputs attendance into the system; contacts parents regarding student absences; prints weekly attendance sheets for teachers; produces month end attendance reports
- Prepares and retrieves reports (i.e. student timetables, class and unit lists, student progress reports, medical reports; classroom attendance reports; etc.)
- Ensures the accurate data entry for all student records, student courses, scheduling and data transfers to Alberta Education; inputs marks into the system
- Prints report cards; designs and produces student awards and certificates
- Assists the principal with developing the master timetable and class lists
- Coordinates all inquiries, issues and information arriving at the office
- Answers the telephone and responds to general inquiries; redirects calls and/or records messages
- Attends to students requiring medical attention and telephones parents when necessary
- Greets visitors to the office; provides information on school and district policies and procedures
- Sells bus passes and supplies to students
- Receives, sorts and distributes a variety of information received by mail, fax or courier
- Schedules appointments for the principal and assistant principal; may be required to record notes in meetings
- Orders instructional materials for teachers; photocopies materials; coordinates with Printing Services for the production of bulk materials
- Books appointments for parent-teacher conferences
- Coordinates book fairs, fund raising activities, school photos, and other special events as required
- Books venues and buses for field trips, maintains permission forms
- Arranges for substitute teachers using an electronic placement and attendance management system
- Troubleshoots software issues
- Coordinates mail-outs and public relations activities for the school (i.e. open houses, newsletters)
- Creates materials using desktop publishing tools (i.e. posters, ads, etc.)
- Creates, collects forms and maintains records system
- Composes, types and format letters, newsletters, handbooks, daily bulletins, etc.
- Orders supplies and maintains an inventory of supplies for the office
- Supervises subordinate office staff
- Maintains records management systems
- Arranges for office equipment repairs
- Participates in team meetings
- Assist office staff during peak periods
- Assists with special events and projects
- Provide back up to office staff
- Other duties as assigned

**Qualifications**
- High school, diploma in an area related to office administration, plus five years’ experience working in an educational-based setting with exposure to procedures, routines, and equipment
- Prior experience supervising office staff and planning workloads
- Knowledge of financial policies and procedures and an understand

  • Program Support Administrator

    2 months ago

    Edmonton, Canada Youth Empowerment & Support Services Full time

    **Program Support Administrator** **Full-time** Youth Empowerment and Support Services (YESS) is currently seeking a qualified Full-Time Program Support Administrator, to provide support at the Youth Support Centre(YSC). What We Do YESS is a not-for-profit agency working with youth facing difficult realities. Based in Edmonton, our Youth Support Centre...

  • Administrative Support

    6 months ago

    Edmonton, Canada Boyle Street Community Services Full time

    **HOURS**: Monday-Friday, 8:30AM-5:00PM, 37.5 hours/week - Temporary, Full Time Position, 2 months with possibility of extension_ **JOB BACKGROUND**: Connecting children and families through shared humanity. The Ubuntu CSD (Collaborative Service Delivery) Program is an innovative approach to child and family support which leverages a network of partner...

  • Administrative Support

    1 week ago

    Edmonton, Canada University of Alberta Full time

    **Department** Vice-President Facilities & Operations - Administrative Services **Salary range** $44,016.45 to $58,952.54 **Hours per week** 35 **Grade** 6 **Posted date** December 10, 2024 **Closing date** December 17, 2024 **Position Type** Full Time - Operating Funded **Description**: This position is a part of the Non-Academic Staff Association...

  • Administrative Support

    1 week ago

    Edmonton, Canada University of Alberta Full time $44,016 - $58,953

    DescriptionThis competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta in the past 18 months will be given priority consideration before external candidates. Please log in to verify your internal candidate status.This position is a part of the Non-Academic Staff Association...

  • Administrative Support

    6 months ago

    Edmonton, Canada Edon Management Full time

    We are looking for a detail-oriented team player to support contract management operations. Work with our dynamic team to provide administrative and accounting support while creating portfolios. Your contributions will be important in driving success under the direction of our Certified Employee. **Who are we?** To put it simply, we’ve been around for...

  • Administration Support

    7 months ago

    Edmonton, Canada Careers For Community Full time

    **Mission: Empowering Teen Parents to Succeed** **Vision: Teen Parent Families Thrive and Enrich our Community** **Job ID: 24-008TERRA** **Job Overview**: The Administration Support is a part-time (14-20 hours per week) position that provides efficient and effective support to the general operations of the agency. **Job Conditions**: The position will be...

  • Support Worker

    3 months ago

    Edmonton, Canada Maple Tree Consulting and Support Services Full time

    Maple Tree Consulting and Support Services is a dynamic organization that prides itself in its ability to adapt to the needs of the Children, Youth, and Families we serve. We work in collaboration with our person’s served, Child and Family Services, community agencies and stakeholders. We are unique in that we let our values guide the services we provide...

  • Administrative Support

    7 months ago

    Edmonton, Canada City of Edmonton Full time

    **Administrative Support** **Job Number***: **47416** Overall, this position requires both team work and independent decision making regarding the diverse and varied duties and assignments. The core functions include: staff/section administrative support and data/process management. The time devoted in each area may vary depending on the priorities of the...

  • Administrative Support V

    3 weeks ago

    Edmonton, Canada Alberta Health Services Full time

    Reporting to the PCM and Unit Managers, the Administrative Support V offers advanced level administrative support, and coordination of administrative resources for the Patient Care Manager and Unit Managers in Operative Services Level III at the University of Alberta Hospital. Acts in a leadership role for administrative and secretarial staff in portfolio....

  • Administrative Support V

    3 weeks ago

    Edmonton, Canada Alberta Health Services Full time

    Reporting to the PCM and Unit Managers, the Administrative Support V offers advanced level administrative support, and coordination of administrative resources for the Patient Care Manager and Unit Managers in Operative Services Level III at the University of Alberta Hospital. Acts in a leadership role for administrative and secretarial staff in portfolio....

  • Administrative Support Iv

    3 months ago

    Edmonton, Canada Alberta Health Services Full time

    Your Opportunity: We require an enthusiastic and experienced Administrative Assistant IV for the RAH Surgical Booking Centre. The Administrative Support IV position works both autonomously and collaboratively with the Surgical Team. As an Administrative Support IV, you will demonstrate clear and accurate data entry, open effective written and verbal...

  • Administrative Support Iii

    2 months ago

    Edmonton, Canada Alberta Health Services Full time

    Your Opportunity: We are looking for an enthusiastic and experienced Administrative Support III for our Edmonton Zone Diagnostic Imaging Central Scheduling Team! This position is accountable to the Manager of EZ Central Scheduling, Projects, and Initiatives for the effective performance of numerous clerical duties relative to the scheduling of Diagnostic...

  • Support Office Administrator

    2 weeks ago

    Edmonton, Alberta, Canada Matrix Cabinets LTD. Full time

    We are seeking a highly organized and detail-oriented Support Office Administrator to join our team at Matrix Cabinets LTD.The successful candidate will have a strong background in administrative support, with excellent communication and organizational skills.As a key member of our team, you will be responsible for providing exceptional administrative...

  • Administrative Support Coordinator

    3 days ago

    Edmonton, Alberta, Canada Kidswise Montessori Daycare &OSc Full time

    About Kidswise Montessori Daycare & OSCWe are seeking an experienced and detail-oriented Administrative Support Coordinator to join our team. This role is responsible for providing administrative support to our staff and ensuring the smooth operation of our daycare center.Salary: $45,000 - $55,000 per annum (dependent on experience)Job DescriptionThe...

  • Administrative Support Specialist

    4 weeks ago

    Edmonton, Alberta, Canada 127 ST. LIQUOR Full time

    Job TitleAdministrative Support SpecialistOverviewWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at 127 ST. LIQUOR. This is a permanent position that offers a competitive salary and benefits package.Job SummaryThe successful candidate will be responsible for providing administrative support to our...

  • Administrative Support Specialist

    4 weeks ago

    Edmonton, Alberta, Canada Superfoods Farms Full time

    At Superfoods Farms, we are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team.About the RoleThis is a permanent full-time position working 35 hours per week. The ideal candidate will have at least one year of experience in an administrative role and be proficient in English.Job DescriptionWe are looking for an...

  • Administrative Support V

    7 months ago

    Edmonton, Canada Alberta Health Services Full time

    As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program. Completion of post-secondary education (e.g. certificate in office or business administration).

  • Administrative Support V

    3 weeks ago

    Edmonton, Canada Alberta Health Services Full time

    Your Opportunity: Reporting to the PCM and Unit Managers, the Administrative Support V offers advanced level administrative support, and coordination of administrative resources for the Patient Care Manager and Unit Managers in Operative Services Level III at the University of Alberta Hospital. Acts in a leadership role for administrative and secretarial...

  • Administrative Support V

    1 month ago

    Edmonton, Canada Alberta Health Services Full time

    Your Opportunity: The primary responsibility of the position is to provide a full range of senior level administrative duties for Medical Leaders. The role ensures the leaders' responsibilities related to portfolio delivery/development are aligned with physician requirements and priorities. Activities include, but are not limited to: day to day...

  • Administrative Support Specialist

    2 days ago

    Edmonton, Alberta, Canada Roadking Truck Repair Ltd. Full time

    Job DescriptionWe are seeking an experienced Administrative Support Specialist to join our team at Roadking Truck Repair Ltd.About the Role:This is a full-time position that requires strong organizational and communication skills.The successful candidate will be responsible for providing administrative support to our team, including reviewing and evaluating...