Administrative Assistant, Member Services

6 months ago

Saskatoon, Canada Saskatchewan Teachers Federation Full time

-Description:

**Who We Are**
The Saskatchewan Teachers’ Federation is the professional organization of over 13,500 teachers employed in PreK-12 schools in Saskatchewan. The Federation offers a broad program of services and supports within six strategic priorities, including teaching and learning; public, member and stakeholder relations; teacher success; teacher well-being; operations; and governance.

**What is the Role**
The Administrative Assistant, Member Services, is part of the team providing administration and office support to programs that support member experience, professional, development, and governance. This includes Council and committees support, along with other duties to be assigned by the Supervisor, Administrative Services. The portfolios may change from time to time depending on the overall needs and requirements of the work unit and the Federation.

**What You Will Do**
- Provide high level administrative support to senior staff.
- Provide a full range of administrative support and assistance through a wide range of activities such as drafting reports, contracts, decision items, and other documentation for review by the work unit leader.
- Compile and analyze information for reports or presentations. Prepare PowerPoint presentations, charts, graphs or tables as required.
- Provide support to the annual budgeting process, including data entry and tracking expenses.
- Review and code all invoices and bring any items of concern or question to the attention of the work unit leader.
- Prepare and proofread correspondence, drafts, meeting documentation, reports and publications as required and forward to appropriate individual for approval and signature, ensuring they are consistently well organized, proofread for accuracy and distributed in a timely fashion.
- Maintain work unit procedural manuals, creating new documentation as needed.
- Provide general clerical assistance and coverage related to the work of the unit as assigned.
- Committee support as assigned; coordinate meeting dates, book meeting rooms, prepare documentation, organize refreshments and meals and attend meetings to record, format and distribute notes.
- Coordinate logistics for Federation events as assigned including scheduling, booking facilities and meals, gathering required workshop materials and other tasks as required.
- Correspond with facilitators to confirm their attendance and requirements and provide information on expenses,
- Coordinate the production, design and distribution of supporting documentation, promotional materials and web updates with design/production unit as required.
- Collect and collate event evaluation data and draw conclusions, advise and instigate changes based on the information received.
- Perform other related duties as required from time to time to support the work of the Federation.

**What You Will Bring**
- One-year business administrative certificate (or equivalent) combined with 2-3 years of increasingly responsible administrative experience.
- Proficiency in the use of MS Word, Excel and PowerPoint is required.
- Advanced skills in developing and maintaining effective working relationships.
- Demonstrated ability to work effectively as a member of a team.
- Demonstrated ability to organize own work and produce effective results.
- Demonstrated initiative in undertaking assignments and completing work.
- Demonstrated client service skills.

**What You Can Expect**
We offer a competitive salary, a 35-hour work week plus a full range of benefits, including extended health and dental care; retirement plan; group life insurance; generous vacation package; sick leave; long-term disability and paid leave to deal with family, health and sickness and compassionate situations.

**How to Apply

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