Administrative Assistant

5 months ago


Saskatoon, Canada Ellis Mechanical Services Inc. Full time

Ellis Mechanical Services is seeking a self-motivated, driven, and organized individual to join our expanding administrative team If you thrive on helping clients and being part of a collaborative team, this new and exciting opportunity is for you As a key member of our administrative team, you'll play a pivotal role in enhancing our client experience and supporting internal operations. If you’re energized by customer service, excel in organizational tasks, and have a creative flair for marketing we want to hear from you

We are a locally owned plumbing and HVAC company serving Saskatoon and area since 2014. We specialize in the repair, maintenance and installation of plumbing, heating, and cooling products as well as providing mechanical solutions for custom homes and renovations.

**Key Responsibilities**:
Customer Service:

- Ensure a positive and professional customer experience.
- Coordinate and schedule appointments for our skilled technicians.

Data Management
- Conduct efficient and accurate data entry tasks.
- Help maintain organized and up-to-date records.

Document Creation
- Develop client specific documents for residential projects and renovations.
- Contribute to maintaining high
- quality project documentation.

Marketing & Branding
- Collaborate on marketing and branding initiatives to enhance company visibility.
- Create and post engaging content for social media platforms.
- Support and assist the management team with internal and external events, sponsorship opportunities, and advertising.

Warranty Support
- Handle warranty inquiries from clients
- Dispatch technicians effectively to address warranty-related matters.

Inventory Management
- Assist in managing inventory and pricing in our online software.

General Clerical Duties
- Perform various clerical tasks, including filing, photocopying, scanning, and mailing.
- Tackle various administrative duties as required, adapting to changing needs.
- Maintain an organized and efficient office environment.

**Requirements**:

- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Computer proficiency in Microsoft Word, Excel and Outlook
- Experience with social media platforms (Facebook, Instagram)
- Attention to detail and a high level of accuracy.
- Ability to handle confidential information with discretion.
- Resourcefulness and problem-solving skills.
- Flexibility and adaptability to changing priorities.
- Self-motivated and capable of working independently and as a team.
- Valid drivers licence
- High school diploma or equivalent
- Previous experience in a customer-facing role, including handling customer inquiries and concerns.
- Previous administrative or office support experience preferred.

**Why Join Ellis Mechanical Services?**
- Hourly wage to commensurate with education and experience.
- Benefits plan available upon successful probationary period.
- Full Time Hours are Monday-Friday 8:00am - 4:30pm.
- On-Site Free Parking
- Growth opportunities

**Salary**: $16.00-$23.00 per hour

Expected hours: 40 per week

Schedule:

- Monday to Friday

Work Location: In person



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