Executive Assistant to The CEO

6 months ago

Montréal, Canada Evolving Web Full time

**English to follow**

Sous la responsabilité directe du directeur général, l'assistant(e) exécutif(ve) fournira un soutien administratif et un appui aux projets. Votre mission ? Permettre à notre directeur général et, par extension, à notre équipe de direction de donner le meilleur d'eux-mêmes.

En tant qu'assistant(e) de direction de notre CEO, nous attendons de vous que vous preniez des initiatives et que vous travailliez de manière indépendante sur des projets. Vous serez impliqué(e) dans une grande variété d'activités et de demandes. Nous recherchons une personne proactive, capable de rechercher des tâches, de prendre en charge un projet et de le mener à bien

Vos responsabilités seront de:

- Gérer tous les aspects de l'emploi du temps du PDG, en mettant l'accent sur une planification proactive et systématique.
- Informer le directeur général des questions pertinentes, de la correspondance, des messages internes et externes nécessitant une attention particulière, et aider à la délégation et à la hiérarchisation des tâches.
- Coordonner les préparatifs et le calendrier des voyages et gérer les dépenses comme prévu dans la politique interne d’Evolving Web.
- Suivre, examiner et rédiger des courriers électroniques selon les besoins. Cela inclut le soutien à la production de mises à jour hebdomadaires et mensuelles utilisant des documents provenant de différentes parties de l'organisation.
- Assister le CEO dans la préparation des documents et des notes d'information pour les réunions, les événements et les rencontres (internes et externes)Reporting directly to the CEO, the Executive Assistant will provide administrative and project support. Your mission? Enable our CEO and by extension, our Executive Leadership Team to do their best work.

As our CEO’s Executive Assistant, we expect you to take initiative and work independently on projects. You will be involved in a wide variety of activities and demands. We're looking for someone who is proactive, can seek out tasks, and will take ownership of a project and see it through to completion

In your role as Executive Assistant, you will be expected to undertake the following tasks:

- Maintaining all aspects of the CEO’s schedule, with a heavy emphasis on proactive and systematic planning.
- Advise the CEO of pertinent issues, correspondence, and internal and external messages requiring attention, and assist in the delegation and prioritization of tasks.
- Coordinate travel arrangements, and travel schedules, and manage related expenses in line with organizational policy.
- Assist the CEO with the preparation of the materials and briefings for meetings, events, and press engagements. This requires interfacing with internal and external teams.

**Requirements**:
Idéalement, vous avez:

- 2 ans ou plus d'expérience dans le soutien à la direction générale dans une fonction administrative.
- D'excellentes aptitudes à communiquer avec tout le monde, qu'il s'agisse des employés, des dirigeants ou des clients ou parties prenantes externes. Vous serez amené(e) à créer et à gérer des communications au niveau de la direction.
- D’excellentes aptitudes à l'écoute et intelligence émotionnelle ; capacité à comprendre les missions et à les mener à bien avec peu ou pas de suivi.
- Vous êtes organisé(e) mais flexible, vous pouvez anticiper les changements et réagir efficacement et rapidement.
- Vous avez un très haut niveau d'intégrité ; capacité à traiter des informations confidentielles avec discrétion.
- Maîtrise du français et de l'anglais écrits et parlés

**Quel genre de personne s'entend généralement bien avec nous?**
- Quelqu'un qui pense que de meilleurs produits proviennent d'un processus de travail collaboratif ;
- Tu n'as pas peur d'exprimer ton opinion, mais tu es ouverte à toute contribution - on veut entendre tes idées réfléchies sur ce que nous faisons ;
- Quelqu'un d'organisé et capable de travailler sur plusieurs projets en même temps ;
- Quelqu'un qui aime apprendre et qui veut travailler au contact des gens les plus brillants, les plus passionnés et les plus talentueux du web ;
- Tu as d'excellentes habiletés d'écoute, de communication et d'organisation. Tu sais établir une connexion entre la stratégie globale et les détails de projet.What kind of skill set do you need to be successful in your role within the Evolving community?
- 2+ years experience supporting executive-level management in an administrative capacity.
- Great communication skills with everyone, from employees to leaders and external clients or stakeholders. You will be expected to create and manage executive-level communications.
- Excellent listening skills and emotional intelligence; ability to understand assignments and complete them with little to no follow-up.
- You are organized but flexible, you can anticipate change and respond efficiently and quickly.
- High level of integrity; a

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