Executive Personal Assistant

7 months ago


Montréal, Canada Momentum Ventures Full time

**About Momentum Ventures**:
Headquartered in Montreal, Momentum Ventures is a holding company focused on the travel industry. Our focus on operational excellence and teamwork, combined with grit and commitment has helped us foster a culture of continual innovation. As a member of the Momentum Ventures team, you'll have the opportunity to work with like-minded individuals in a dynamic and fast-paced environment that encourages creativity, innovation, and collaboration.

**Position Overview**:
**Duties & Responsibilities**:

- Act as the primary point of contact for the CEO, managing all communications and interactions with external parties;
- Oversee and coordinate all aspects of the CEO's personal and professional life, including scheduling, travel arrangements, and personal errands;
- Manage and organize the CEO's calendar, ensuring all appointments and meetings are prioritized and arranged efficiently;
- Handle confidential and sensitive information with the utmost discretion and professionalism;
- Coordinate with general contractors and other service providers for personal and professional projects;
- Assist with the planning and execution of personal events and engagements;
- Prepare and manage correspondence, reports, and documents as required;
- Anticipate the CEO's needs and proactively address them, ensuring a smooth and productive workflow;
- Handle various ad hoc tasks and projects to support the CEO in achieving their goals.

**Skills & Requirements**:

- Proven experience as a Personal Assistant, Executive Assistant, or in a similar role;
- Experience with general contracting is highly desirable;
- Exceptional organizational and time-management skills;
- Strong communication and interpersonal skills;
- Ability to handle multiple tasks simultaneously and work well under pressure;
- High level of discretion and confidentiality;
- Functional bilingualism;
- Valid driver's license;
- Proficiency in office software (e.g., MS Office Suite, Google Workspace);
- Flexibility to work in a hybrid environment and adapt to changing needs and schedules;
- A proactive and problem-solving mindset;
- Please note this position is located in Montréal, Québec

**À propos de Momentum Ventures**:
Basée à Montréal, Momentum Ventures est une société holding axée sur l'industrie du voyage. Notre engagement envers l'excellence opérationnelle et le travail d'équipe, combiné à la ténacité et à l'engagement, nous a permis de cultiver une culture d'innovation continue. En tant que membre de l'équipe de Momentum Ventures, vous aurez l'opportunité de travailler avec des personnes partageant les mêmes idées dans un environnement dynamique et rapide qui encourage la créativité, l'innovation et la collaboration.

**Aperçu du poste**:
**Tâches et responsabilités**:

- Agir en tant que point de contact principal pour le PDG, en gérant toutes les communications et interactions avec les parties externes;
- Superviser et coordonner tous les aspects de la vie personnelle et professionnelle du PDG, y compris la planification, les arrangements de voyage et les courses personnelles;
- Gérer et organiser l'agenda du PDG, en veillant à ce que tous les rendez-vous et réunions soient priorisés et organisés de manière efficace;
- Manipuler des informations confidentielles et sensibles avec la plus grande discrétion et professionnalisme;
- Coordonner avec des entrepreneurs généraux et d'autres prestataires de services pour des projets personnels et professionnels;
- Assister à la planification et à l'exécution d'événements et d'engagements personnels;
- Préparer et gérer la correspondance, les rapports et les documents selon les besoins;
- Anticiper les besoins du PDG et les aborder de manière proactive, garantissant un flux de travail fluide et productif;
- Gérer diverses tâches et projets ad hoc pour soutenir le PDG dans la réalisation de ses objectifs.

**Compétences et exigences**:

- Expérience avérée en tant qu'Assistant Personnel, Assistant Exécutif ou dans un rôle similaire;
- Une expérience en entrepreneuriat général est fortement souhaitée;
- Compétences exceptionnelles en organisation et en gestion du temps;
- Excellentes compétences en communication et en relations interpersonnelles;
- Capacité à gérer plusieurs tâches simultanément et à travailler sous pression;
- Niveau élevé de discrétion et de confidentialité;
- Bilinguisme fonctionnel;
- Permis de conduire valide;
- Maîtrise des logiciels bureautiques (par exemple, MS Office Suite, Google Workspace);
- Flexibilité pour travailler dans un environnement hybride et s'adapter aux besoins et horaires changeants;
- Esprit proactif et orienté vers la résolution de problèmes.
- Veuillez noter que ce poste est situé à Montréal, Québec.



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