Administrative Coordinator

1 month ago

Toronto, Canada Salvation Army Full time
Description

About The Salvation Army

Mission Statement

The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

Vision Statement

We are an innovative partner, mobilized to share hope wherever there is hardship, building communities that are just and know the love of Jesus.

Core Values

The Salvation Army Canada and Bermuda has four core values:

Hope: We give hope through the power of the gospel of Jesus Christ.
Service: We reach out to support others without discrimination.
Dignity: We respect and value each other, recognizing everyone's worth.
Stewardship: We responsibly manage the resources entrusted to us.

About the Position

  • The purpose of this role is to provide strong administrative support to the Officer Personal Secretaries (Operations and Strategy).
KEY RESPONSIBILITIES:

Support Services:

  • Manage the schedule and correspondence for the Officer Personnel Secretary (OPS)-Operations and Officer Personnel Secretary (OPS) - Strategy, anticipating needs and preparing responses
  • Manage the calendar for the OPS
  • Manage confidential information appropriately and professionally
  • Provide administrative support as approved by OPS to other department staff
  • Prepare agendas for all department meetings
  • Coordinate travel arrangements as required
  • Coordinate meeting logistics both in-person and virtual using Teams or Zoom
  • Manage mail both hardcopy and electronic

Financial Services Support:

  • Process all department expenditures and Business World transactions including TEM invoices, vouchers, expense claims and visa statements (verify accuracy, code, acquire signature, copy and forward to finance)
  • Assist OPS - Operations with preparation of budget submissions for presentation to Budget Committee
  • Support department leads with operation matters pertaining to budgets throughout the year
  • Review and analyze monthly statements to assure budget and policy compliance and investigate discrepancies
  • Monitor department expenditures and liaise with finance department as necessary
  • Send invoices to Octacom for payment Supplies & Purchasing sending invoices to Finance department for processing

Special Events:

  • Assist the OPS in planning and facilitating special events such as coffee breaks, birthday lists, prayer cards, devotion lists, welcomes, farewells, etc.
  • Assist with contract venue negotiation in planning and preparing THQ Christmas Luncheon and Christmas gifts
  • Assist with logistics at special events and meetings when required
  • Other duties as assigned

QUALIFICATIONS AND EDUCATION REQUIREMENTS:
  • Post-secondary diploma in office administration related discipline preferred
  • 3-5 years' experience working in office administration
  • Excellent computer skills (MS Office, Office 365, Outlook, Workday)
PREFERRED SKILLS/CAPABILITIES:
  • Excellent verbal and written communication skills
  • Ability to learn new software and systems quickly, and as needed
  • Ability to work under pressure as much of the work involves strict deadlines
  • Familiarity with Salvation Army terminology is an asset
  • Ability to work with minimum supervision
  • Ability to be creative in developing efficient ways of accomplishing tasks
  • High level of confidentiality, integrity, judgment
  • Ability to work effectively for more than one supervisor
  • Mature, professional attitude with strong work ethic
  • Well organized, self-starter and self-motivated
  • Adaptable and able to be a part of a team

Compensation

The target hiring range for this position is $47,109 to $58,887 with the ability to progress to a maximum of $70,664. Placement in the salary range will be based on factors such as market conditions, internal equity, and candidate experience, skills, and qualifications relevant to the role.

Other Details

The Salvation Army will provide reasonable accommodation upon request. Please let us know if you have a need for any accommodation.

We thank all applicants and will contact candidates selected for next steps. Internal Applicants are encouraged to notify their current supervisor when applying for a new position within The Salvation Army.

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