Administrative Coordinator

2 weeks ago

Toronto, Canada Ecojustice Full time

**About Us**:
At Ecojustice, we build a case for a better earth every day We fight, and win, for our planet in court.

Our Mission is why people join Ecojustice. People who choose to join us recognize that this planet is our most treasured inheritance, and it is our imperative to be good stewards for the generations who follow us. We use the power of the courts to defend what we value most. We believe in protecting the environment while having enough time off to enjoy it. You will find your people here if you are courageous, collaborative, and dedicated to the fight for a healthier environment.

**About The Role**:
The Administrative Coordinator - Legal (Litigation Practice Associate) works under the direction of the Director of Litigation Practice to maintain, improve, and implement litigation practice management best practices across the organization, specifically related to the creation of a learning culture within the Program (Litigation) team. They provide administrative support to the Litigation Practice Team and assist other program areas as needed, including the annual integration of Articling and Law Students. In addition, this position works with the Legal Admin Assistants (LAAs) across Ecojustice offices to ensure administrative excellence and consistency throughout the organization.

This role will impact Ecojustice's Program Priorities by:

- Maintaining, improving, and implementing best practices of litigation practice management by assisting the Director of Litigation practice and the program team in organizing, managing, and developing better filing systems, helping create consistency in workflow, and acting as the team liaison within the department and across the organization.
- Administers and assists with the creation of a continuing legal education program and legal mentorship program and oversees the administration of the Program Team’s training, including maintaining a budget, sourcing training recommendations, tracking completion, and implementing training (scheduling, preparing training materials, setting up meeting rooms electronically and in person, etc.)
- Oversees and assists with the creation of a legal mentorship program, including the administration of the program (tracking, follow-up, maintenance, reporting), and the coordination of participants.
- Assists Managing Lawyers, and liaises with the People & Culture team with student hiring & onboarding including knowledge of provincial bar association guidelines.
- Provides full-cycle administrative support including calendar coordination, meeting organization, travel arrangements, data management, expense reporting, and minute taking.

**Role Success**:
Typically, we find that people who succeed in this role bring:

- A minimum of 2+ years of experience in a similar role
- Experience in financial processes, with experience in budgeting
- Knowledge of office operations, procedures, and best practices
- General knowledge of IT systems: environment, integration, and hardware
- MS Office Suite, including proficiency in using Outlook, Word, Excel, and PowerPoint
- An aptitude for learning new software programs and web-based technologies
- Strong attention to detail, multitasking, and organizational skills
- Ability to address issues proactively
- Well-developed verbal and written communication skills
- Strong interpersonal and teamwork skills
- Ability to exercise tact and discretion and establish trusting, collaborative relationships inside Ecojustice and beyond
- Ability to organize and prioritize a variable workload, and competency in handling multiple tasks and deadlines
- Ability to manage up when needed, coordinating the work of those in parallel to you and above you

**Our Commitment To Workplace Accessibility, Equity, and Inclusion**

Ecojustice is committed to creating a diverse, equitable, and inclusive work environment and is responding to the calls for action to further reconciliation.

**Great Reasons To Join Us**
- Recognized as one of Canada’s Top 100 charities by Charity Intelligence.
- A flexible work environment and work schedule that best suits you and how you work - choose a hybrid, remote, or full office setup and receive $125 monthly for selecting hybrid
- 5% of your salary as a non-mandatory RRSP contribution.
- Parental leave top-up for birthing and non-birthing parents.
- Colleagues dedicated to environmental impact through their work at Ecojustice (99% mission alignment rating from internal surveys).
- A culture of collaboration where employees are fostered by their managers (97% manager relationship rating from internal surveys).
- Abundant paid time off options that recognize 13 public holidays (including National Day for Truth and Reconciliation), starting with 3 weeks of vacation, 1 week of winter holidays, 2 float days, and more.
- Additional flexible leave policies that accommodate physical and mental health leave, caregiving responsibilities, volunteering, and other life events.
- A focus on sup

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