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Administrative Coordinator

4 weeks ago

Toronto, Canada Sinai Health Full time

Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life-changing care. Since 2015, we have provided excellent and compassionate care in hospital, community and home. Comprised of Mount Sinai Hospital, Bridgepoint Active Healthcare, the Lunenfeld-Tanenbaum Research Institute and our system partner Circle of Care, we translate scientific breakthroughs, push boundaries for health solutions, and educates future clinical and scientific leaders.

To support us on our journey, Sinai Health System is looking for an experienced Administrative Coordinator to support the Women’s and Infants’ Health Programs. This position is located at 600 University Ave.

The Administrative Coordinator’s responsibilities include but are not limited to:

- Providing high-level and confidential administrative coordination and support to the Senior Program Director and two Senior Directors for Women’s & Infants’ Health program and the associated team
- Managing calendars, including coordinating and scheduling appointments utilizing professional judgment in establishing priorities and consulting with leadership as appropriate
- Preparing meeting agendas, and taking minutes
- Scheduling virtual, phone, and in-person meetings, booking space, equipment
- Preparing materials, drafting communications, supporting development of weekly newsletter
- Completing human resources request forms, employee action forms, security access and maintaining employee files Maintaining employee fan out list
- Invoicing, approvals, tracking expenditures
- Ordering special order equipment and supplies
- Dayforce timekeeper for leadership team
- Assists in processing payroll and financial cost centres for the unit, assists with budgets
- Assists with the development and preparation of forms, patient education materials and specialized documents related to various units
- Related duties as required
- Job Requirements- Successful completion of a undergraduate degree in a relevant discipline e.g. Business Administration from an accredited educational institution
- 3- 5 years' of previous experience in a senior administrative role, preferably in a healthcare setting Applicants with proven recent and related training and experience may be considered
- Advanced computer skills including Microsoft Outlook, Word, Excel, PowerPoint, and Adobe Software Flexible with the ability to work efficiently in a fast-paced, multitasking and dynamic environment Excellent interpersonal and oral/written communication skills
- Applicants with proven recent and related training and experience may be considered
- Advanced computer skills including Microsoft Outlook, Word, Excel, PowerPoint, and Adobe Software
- Flexible with the ability to work efficiently in a fast-paced, multitasking and dynamic environment
- Professional, diplomatic and confident with a proven ability to work with individuals across all levels of the organization and with external stakeholders
- Possesses a high level of accountability and proven capability to work with highly sensitive and confidential information
- Superior attention to detail with proficiency in developing and editing written communications; excellent technical writing and documentation management skills
- Proven experience in project management with a proficiency in research, report writing, proposal and presentation development
- Excellent organizational and time management skills with the proven ability to manage competing demands Demonstrated satisfactory work performance and attendance history
- Demonstrated satisfactory work performance and attendance history

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