Administrative Coordinator

6 days ago

Toronto, Canada Angus Consulting Management Limited Full time

ACML’s Operations team is growing Are you looking for a challenging and rewarding career with Canada’s leading provider of customized operations and solutions? If you are a devoted and career-minded professional looking to contribute to a hard-working, dedicated team, we want to hear from you

**WHO ARE WE?**

With over 50 years of experience throughout North America, Angus Consulting Management Limited (“ACML”) is one of Canada’s most trusted facility operations management companies. We have extensive knowledge managing critical environments including data centers, healthcare facilities, commercial facilities, central utility plants and Public Private Partnership projects.

**WHAT DO WE OFFER?**
- Competitive salary
- Excellent retirement savings plan
- Competitive benefits package
- Training & tuition reimbursement programs
- Education bursaries for Employee Children
- Referral bonus program

**WHO ARE WE LOOKING FOR?**

ACML is actively seeking an **Administrative Coordinator** located in **Toronto, ON** whose main responsibilities will include, but are not limited to, the following:

- Under supervision, performs a variety of more advanced administrative and/or support activities.
- Works within more complex administrative processes/procedures; anticipates administrative needs of team.
- Initiates work processes/procedures governing work. Solicits feedback on improvement to delivery of administrative services.
- Communicates effectively and in a professional manner with client and suppliers.
- Organizes documents in more sophisticated formats for manager presentation.
- Creates/maintains all office related documentation including contractor/service party files.
- Prepares meeting agendas re: staff/operations/monthly performance meetings; schedules meetings; prepares minutes, as required.
- Administers incident management records.
- Maintains key log including key tracking, new requests, etc.
- Is recognized as a technical expert in the delivery of administrative support (including computer software/hardware); maintains equipment list including radios, cell phones, etc.; liaises with client and staff re: repairs, etc.
- Maintains internal/external phone lists; liaises with client to ensure lists up to date.
- Answers phones; records messages; coordinates office courier; orders office supplies, sets up appointments; arranges meetings, etc.
- Reviews purchase histories and submits detailed reports, as required.
- Types manuals/documents; prepares copies for distribution.
- Catalogues/files reports, maintenance information, manuals, specifications, drawings, purchase orders, warranty information, service contracts, business certificates (e.g., Contractor Check), quotations, etc. to maintain legal/properly accessible records.
- Maintains maintenance library including logbooks, service manuals, catalogues and other reference materials.
- Responsible for dispatching of work and coordinating staff work in an efficient manner.
- Prepares/organizes payroll documents including timesheets, vacation requests, etc.
- In collaboration with managers/supervisors, facilitates coordination/tracking/maintaining of employee shift schedules, vacation/absence schedules, etc.
- Creates/maintains site employment records including emergency contact information, employee training records/certificates, etc.
- Coordinates employee uniforms including orders, maintaining records, liaising with site/head office staff, etc.
- Coordinates new employee orientation/onboarding including site specific training, policies/procedures review, etc.
- Schedules/coordinates employee training in collaboration with managers/supervisors.
- Coordinates employee paperwork for client recharge re: extra hours worked (i.e., regular, emergency and overtime).
- Helps in planning, and coordinates events at the site in collaboration with other stakeholders
- Coordinates/tracks client owned equipment i.e., cell phones, computers, etc.
- Participates in and support other duties as assigned.

**WHAT WILL YOU BRING?**
- 2 - 3 year’s administration experience in an office environment (preferably in facilities management/ maintenance office and/or commercial real estate office).
- Post-secondary education in business or office administration (or equivalent combination of education and experience).
- Intermediate level computer skills (such as Microsoft Office suite).
- Strong verbal communication skills; proven written communication skills with experience in report writing.

**WHY SHOULD YOU APPLY?**

We work hard to find the right people and provide opportunities for them to flourish.

**Accessibility**

ACML is committed to providing an accessible work environment. Upon request during the recruitment process, ACML will accommodate applicants with disabilities.

For more information on our Accessibility Program please refer to our Accessibility Policy

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